{"id":2343924,"url":"https://alion.io/job/hensoldt-executive-assistant","title":"Executive Assistant","company":{"id":181115,"name":"HENSOLDT","domain":"hensoldt.net","url":"https://alion.io/company/hensoldt","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"B","score":80,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":16,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pretoria, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":13500,"max_usd":27000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":18},"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-17T00:00:00Z","employer_posted_date":"2026-09-17","last_verified_at":"2026-10-13T16:09:41Z","board_verified":true,"closed_at":null,"days_open":27,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":27},"description":"About the role\nWe are looking for an experienced and highly professional Executive Assistant to provide strategic executive, governance and operational support to the Managing Director.\nThis role goes beyond traditional executive administration and requires an individual who can effectively manage the Executive Office, coordinate high-level governance activities, navigate complex stakeholder engagements and ensure that strategic and operational priorities are executed seamlessly.\nThe successful candidate will be highly organised, discreet and proactive, with the judgement and confidence to operate effectively in a fast-paced executive environment while managing confidential and commercially sensitive information.\nQualifications and experience\nDiploma in Business Administration, Office Management or a related field.\nBachelor’s degree in Business Administration, Commerce or a related discipline would be advantageous.\nProject Management qualification would be advantageous.\nCorporate Governance or Company Secretarial training would be advantageous.\n7-10 years’ experience providing executive support to C-suite executives or senior business leaders.\nExperience coordinating Executive Committee and Board meetings.\nExperience preparing executive reports, presentations and high-level business correspondence.\nExperience managing highly confidential and commercially sensitive information.\nExperience coordinating complex executive schedules, international travel and stakeholder engagements.\nExperience within a multinational or highly regulated business environment would be advantageous.\nKey technical skills\nExecutive Office management\nExecutive calendar and priority management\nCorporate Governance administration\nBoard and Executive Committee coordination\nExecutive reporting and business writing\nPresentation development\nStakeholder relationship management\nExecutive communication\nTravel and event coordination\nMicrosoft Office 365 - Outlook, Word, Excel, PowerPoint and Teams\nBusiness process and project coordination\nPlanning and organising\nKey responsibilities\nExecutive Office Management\nManage executive priorities, schedules, communications and administrative activities to optimise the Managing Director's effectiveness and ensure the efficient execution of strategic and operational commitments.\nExecutive Governance and Business Coordination\nCoordinate Board, Executive Committee and Executive Leadership activities, including governance processes, meeting documentation, agendas, action tracking and executive reporting, to support effective decision-making and organisational governance.\nStakeholder and Executive Relationship Management\nFacilitate effective engagement between the Managing Director and internal and external stakeholders by coordinating communications, meetings, travel and executive engagements to maintain professional relationships and seamless information flow.\nExecutive Reporting and Business Support\nPrepare high-quality executive reports, presentations, correspondence and briefing material while maintaining exceptional standards of accuracy, confidentiality and professionalism to support informed executive decision-making.\nExecutive Office Optimisation\nIdentify and implement improvements to Executive Office processes, administrative systems and coordination practices to enhance responsiveness, service delivery and overall operational effectiveness.\nOur recruitment values:\nHENSOLDT South Africa focuses on diversity, equity, and inclusion in our organisational strategy. We are committed to building a diverse and inclusive corporate culture that benefits our employees and delivers better outcomes for our clients. In line with our commitment to equal employment opportunities and our focus on diversity in the operational environment, we welcome applications from all ethnic groups. In line with HENSOLDT's commitment to equal employment opportunities and our focus on diversity in the operational environment, preference will be given to suitable candidates from designated groups.\nApplication Deadline: 29September 2026.\nHow to Apply:\nPlease submit your CV by applying directly on the HENSOLDT Careers page.\nIf you have not been contacted within 14 days of the closing date, please consider your application unsuccessful.","description_format":"text","description_chars":4287,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["C4ISR","Electronic Warfare","Defense Manufacturing"],"lifecycle":[{"event":"open","at":"2026-10-12T11:53:05Z"}],"visa":[],"liveness":{"score":29,"band":"fade","label":"Fading","p_open":1,"p_active":0.635,"p_room":0.45,"age_days":26,"expected_fill_days":16,"reasons":["conf:2","win:tail","comp:brand"],"computed_at":"2026-10-13T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/hensoldt-executive-assistant","json_url":"https://alion.io/job/hensoldt-executive-assistant.json","meta":{"generated_at":"2026-10-14T00:03:47Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":117,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":181115},"rest":"https://alion.io/mcp/rest/get_company?id=181115"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhensoldt-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhensoldt-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhensoldt-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hensoldt-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhensoldt-executive-assistant"}]}