{"id":2189401,"url":"https://alion.io/job/heven-aerotech-purchasing-and-contracts-administrator","title":"Purchasing and Contracts Administrator","company":{"id":678410,"name":"Heven AeroTech","domain":"hevenaerotech.com","url":"https://alion.io/company/hevenaerotech","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":100,"open_postings":4,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":58,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sterling, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":75000,"max":100000,"currency":"USD","period":"year","gross":null,"usd_annual":100000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-09T15:48:48Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-26T05:52:12Z","board_verified":true,"closed_at":null,"days_open":16,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":16},"description":"Title: Purchasing and Contracts Administrator\nCompany: Heven AeroTech\nLocation: Sterling, Virginia\nFLSA: Exempt\nReports To: VP, Contracts & Procurement\nAbout Our Company:\nAt Heven AeroTech (Heven), we don’t just believe in the power of people-we build our success on it. As a recognized leader in hydrogen-powered drones, we’ve earned recognition for creating a workplace where innovation thrives, collaboration is second nature, and every employee feels valued. Our culture is anchored in trust and a shared commitment to excellence.\nWe believe great teams are built on individuals who are humble, hungry, and smart-those who put team success first, take initiative to continuously improve, and demonstrate strong interpersonal awareness. At Heven, your voice matters, your ideas are heard, and your contributions make a tangible impact as you grow through hands-on experience and collaboration across the team.\n Role Summary:\nThe Purchasing and Contracts Administrator is responsible for managing the end-to-end purchasing process and administering supplier contracts to ensure the timely, cost-effective, and compliant acquisition of goods and services. This hybrid role supports operational success by sourcing suppliers, negotiating terms, overseeing orders through delivery, and managing contract documentation, compliance, and key obligations throughout the contract lifecycle.\nEssential Responsibilities:\nPrepare and send Requests for Quotation (RFQs) to suppliers\nEvaluate supplier quotes and negotiate pricing, terms, and delivery schedules\nIssue and manage purchase orders in accordance with company policies\nMaintain strong relationships with suppliers to ensure quality and reliability\nTrack and follow up on orders to ensure on-time delivery\nResolve any issues related to delays, discrepancies, or quality concerns\nMaintain accurate procurement and contract records and documentation\nCollaborate with internal teams to understand purchasing needs and priorities\nDraft, review, and route NDAs, supplier agreements, subcontracts, and amendments for approval and signature\nReview purchase orders and contract terms for compliance with company policies and customer flow-down requirements, including FAR/DFARS clauses where applicable\nMaintain the contract repository and track key dates, including renewals, expirations, deliverables, and modifications\nMonitor supplier performance against contract terms and escalate issues as needed\nCoordinate with legal, finance, and program teams on contract changes, invoicing, and closeout\n Qualifications & Experience:\nRequired:\nBachelor’s degree in Supply Chain Management, Business, Contract Management, or a related field (or equivalent experience)\n2+ years of experience in procurement, purchasing, contract administration, or supply chain operations\nWorking knowledge of contract terms and conditions and the contract lifecycle\nStrong negotiation and communication skills\nHigh attention to detail and organizational skills\nProficiency in procurement systems, ERP, or contract management software preferred\n Preferred:\nExperience working with multiple vendors and managing supplier relationships\nAbility to prioritize and manage multiple orders and contracts simultaneously\nAnalytical mindset with a focus on cost optimization and efficiency\nFamiliarity with FAR/DFARS and government contracting requirements\nProfessional certification (e.g., NCMA CFCM/CCCM or ISM CPSM) a plus\n Physical Requirements:\nAbility to sit for extended periods while working at a computer, reviewing contracts, and processing purchase orders.\nAbility to use a computer, keyboard, and standard office equipment for prolonged periods, including reading detailed documents on screen and in print.\nAbility to communicate clearly and effectively in person, by phone, and through virtual meeting platforms with suppliers and internal teams.\nAbility to occasionally stand, walk, bend, and reach, including moving between office, receiving, and production areas to resolve order discrepancies or verify deliveries.\nAbility to occasionally lift and carry items up to 25 pounds, such as supplier samples, shipments, or document files.\nAbility to work on-site at Company HQ on a regular, scheduled basis consistent with the hybrid work arrangement, with occasional local travel to company facilities or supplier sites.\nAbility to wear required personal protective equipment (e.g., safety glasses, closed-toe shoes) when entering manufacturing or warehouse areas.\n Benefits Overview:\nHeven AeroTech offers a competitive benefits package designed to support the health, financial security, and overall well-being of our employees and their families. Benefits in protectional, dental, and vision coverage, retirement plans, paid time off/sick, and additional protections such as critical illness, hospital indemnity, accident coverage, and short- and long-term disability.\n Equal Employment Opportunity Statement:\nHeven AeroTech is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.\nPosted Salary Range:\n$75,000—$100,000 USD","description_format":"text","description_chars":5249,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Hybrid work","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Drones & UAVs","Hydrogen Energy"],"lifecycle":[{"event":"open","at":"2026-10-09T17:20:33Z"}],"visa":[],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.854,"p_room":1,"age_days":16,"expected_fill_days":58,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-10-26T05:57:25Z"},"pay":{"stated_usd_annual":100000,"is_top_pay":true},"html_url":"https://alion.io/job/heven-aerotech-purchasing-and-contracts-administrator","json_url":"https://alion.io/job/heven-aerotech-purchasing-and-contracts-administrator.json","meta":{"generated_at":"2026-10-26T06:09:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8287,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":678410},"rest":"https://alion.io/mcp/rest/get_company?id=678410"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fheven-aerotech-purchasing-and-contracts-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fheven-aerotech-purchasing-and-contracts-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fheven-aerotech-purchasing-and-contracts-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/heven-aerotech-purchasing-and-contracts-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fheven-aerotech-purchasing-and-contracts-administrator"}]}