{"id":1170497,"url":"https://alion.io/job/hewlett-packard-enterprise-executive-assistant","title":"Executive Assistant","company":{"id":5292,"name":"Hewlett Packard Enterprise","domain":"hpe.com","url":"https://alion.io/company/hewlett-packard-enterprise","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":87,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":31,"computed_at":"2026-09-26T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pune, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":14500,"max_usd":35000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":800},"experience_years_min":6,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-07-23T00:00:00Z","employer_posted_date":"2026-07-23","last_verified_at":"2026-09-26T20:52:33Z","board_verified":true,"closed_at":null,"days_open":66,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":66},"description":"Executive AssistantThis role has been designed as 'Hybrid' with a requirement that you will work on average 2 days per week from an HPE office.Who We Are:\nHewlett Packard Enterprise is the global edge-to-cloud company advancing the way people live and work. We help companies connect, protect, analyze, and act on their data and applications wherever they live, from edge to cloud, so they can turn insights into outcomes at the speed required to thrive in today’s complex world. Our culture thrives on finding new and better ways to accelerate what’s next. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good. If you are looking to stretch and grow your career our culture will embrace you. Open up opportunities with HPE.\nJob Description:\nHPE Operations is our innovative IT services organization. It provides the expertise to advise, integrate, and accelerate our customers’ outcomes from their digital transformation. Our teams collaborate to transform insight into innovation. In today’s fast paced, hybrid IT world, being at business speed means overcoming IT complexity to match the speed of actions to the speed of opportunities. Deploy the right technology to respond quickly to market possibilities. Join us and redefine what’s next for you.\nWhat you’ll do:\nResponsibilities:\nThe Chief of Staff will provide high-level administrative, operational, program management, governance, and strategic support to the Director of GTS Pune. This role requires exceptional organizational agility, strong judgment, and the ability to manage dynamic priorities in a fast-paced environment. The ideal candidate operates with professionalism, discretion, and a proactive, solution-oriented mindset while partnering closely with internal and external stakeholders.\nExecutive & Strategic Support\nManage and optimize the complex calendar, including prioritizing engagements, resolving conflicts, and ensuring complete preparedness for all meetings.\nCoordinate domestic and international travel, including itinerary planning, logistics, and expense reconciliation.\nPrepare, review, and refine executive-level presentations, documents, reports, and briefing materials.\nMaintain strict confidentiality while managing sensitive business, financial, and personnel information.\nBusiness Operations & Coordination\nSupport and coordinate business reviews, operating rhythms, QBRs, leadership meetings, and cross-functional checkpoints.\nCoordinate governance forums (SteerCos, program reviews, executive reviews)\nTrack and follow up on action items, deadlines, and commitments for the leader and extended leadership team.\nAssist in managing departmental priorities and ensuring alignment across GTS, Pune Site and adjacent functions.\nCoordinate internal events, leadership offsites, cross-functional initiatives, and stakeholder communications.\nProgram Management\nSupport the execution of strategic programs, initiatives, and workstreams owned by the leader.\nDevelop and maintain program plans, schedules, deliverables, risk and issue logs, and progress trackers.\nMonitor key program milestones, escalate issues proactively, and ensure dependencies are addressed.\nDrive cross-functional collaboration with teams across Professional Services, HR, Finance, Operations, and other business units.\nPrepare program dashboards, status updates, and leadership reporting.\nGovernance & Compliance\nEnsure adherence to internal governance frameworks, approval workflows, compliance requirements, and documentation standards.\nSupport creation and maintenance of SOPs, decision logs, meeting records, and cadence documentation.\nCoordinate activities related to audit readiness, regulatory compliance, and internal policy adherence (travel, procurement, expenses, vendor processes).\nWork closely with Legal, Compliance, and Finance teams to ensure timely submission, review, and approval of required documentation.\nAdministrative Excellence\nManage end-to-end meeting processes including agenda planning, pre-reads, minutes, action logs, and follow-through.\nPartner with procurement and vendor management teams for event logistics, budgets, contracts, and vendor coordination.\nManage documentation, approval flows, and internal systems such as travel tools, expense platforms, and procurement portals.\nPeople & Stakeholder Engagement\nServe as the primary point of contact for the leader, ensuring smooth communication with internal teams, customers, partners, and external vendors.\nSupport hiring coordination, including interview scheduling, candidate communication, and onboarding preparation.\nHelp HR and leadership teams with communication drafts, organizational updates, and support during HR cycles.\nRequired Skills & Competencies\nCommunication Excellence: Clear, concise, and professional communication across all levels of the organization.\nOrganizational Mastery: Ability to manage multiple priorities and anticipate needs in a fast-paced environment.\nProgram & Project Coordination: Experience maintaining structured plans, tracking deliverables, and supporting cross-functional execution.\nGovernance & Compliance Orientation: Understanding of corporate compliance frameworks, approval workflows, and documentation controls.\nTime Management: Ability to handle dynamic workloads with a high degree of accuracy and efficiency.\nProblem-Solving & Judgment: Strong decision-making capability and comfort navigating ambiguity.\nStakeholder Management: Demonstrated ability to interact confidently with senior leaders and external partners.\n Technical Proficiency:MS Office Suite (PowerPoint, Excel, Word)\nOutlook & Microsoft Teams\nTravel/expense systems (Concur, SAP, or equivalent)\n\nPersonal Attributes We Value\nHigh integrity and strong confidentiality standards\nExecutive presence and professional demeanor\nProactive, self-driven, and resourceful\nCalm under pressure and solutions-oriented\nCollaborative and relationship-focused\nWhat You Need To Bring :\nPreferred Qualifications\n6-12 years of experience supporting senior leaders (Director/VP/CXO) in global, technology, consulting, or support environments.\nProven experience managing executive-level communication, presentations, business rhythms, governance processes, and program support.\nStrong ability to operate independently, manage complex tasks, and coordinate cross-functional initiatives.\nPrior experience in Professional Services, Consulting, IT Services, or CEC environments is an advantage.\nWhat We Can Offer You:\nHealth & Wellbeing\nWe strive to provide our team members and their loved ones with a comprehensive suite of benefits that supports their physical, financial and emotional wellbeing.\nPersonal & Professional Development\nWe also invest in your career because the better you are, the better we all are. We have specific programs catered to helping you reach any career goals you have - whether you want to become a knowledge expert in your field or apply your skills to another division.\nUnconditional Inclusion\nWe are unconditionally inclusive in the way we work and celebrate individual uniqueness. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good.\nLet's Stay Connected:\nFollow @HPECareers on Instagram to see the latest on people, culture and tech at HPE.\n#india#operationsJob:\nServicesJob Level:\nExpertHPE is an Equal Employment Opportunity/ Veterans/Disabled/LGBTemployer. We do not discriminate on the basis of race, gender, or any other protected category,and all decisions we make are made on the basis of qualifications, merit, and business need. Our goal is to be one global team that is representative of our customers, in an inclusive environment where we can continue to innovate and grow together. Please click here: Equal Employment Opportunity.\nHewlett Packard Enterprise is EEO Protected Veteran/ Individual with Disabilities.\nHPE will comply with all applicable laws related to employer use of arrest and conviction records, including laws requiring employers to consider for employment qualified applicants with criminal histories.\nRecruitment Fraud Alert\nWe have become aware of an increase in fraudulent recruitment activities in which individuals impersonate our company or authorized recruitment agencies to offer fake employment opportunities. These scams may occur through false websites, emails, social media, or chat-based applications and often aim to obtain personal information or money. Please note that Hewlett Packard Enterprise (HPE), its direct and indirect subsidiaries and affiliated companies, and its authorized recruitment agencies/vendors will never charge a candidate a registration fee, hiring fee, or any other fee in connection with its recruitment and hiring process. We also never request personal information such as back account details, Social Security numbers, or national IDs via social media or chat applications.\nAll legitimate job opportunities will come through official company channels, and candidates are responsible for verifying the credentials of any third party claiming to represent the company. Any reliance on fraudulent communication is at the individual’s own risk, and HPE disclaims legal liability for any resulting damages. If you suspect recruitment fraud, do not share personal information or make any payments and report the incident to your local authorities immediately.","description_format":"text","description_chars":9540,"description_truncated":false,"requirements":{"experience_years_min":6,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Cloud Platforms (IaaS & PaaS)","Enterprise Storage Systems","Network Equipment","High-Performance Computing"],"lifecycle":[{"event":"open","at":"2026-09-24T07:08:49Z"}],"liveness":{"score":12,"band":"cold","label":"Long shot","p_open":1,"p_active":0.412,"p_room":0.28,"age_days":65,"expected_fill_days":31,"reasons":["conf:3","stale_co","velocity","win:tail","crowd:brand"],"computed_at":"2026-09-26T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/hewlett-packard-enterprise-executive-assistant","json_url":"https://alion.io/job/hewlett-packard-enterprise-executive-assistant.json","meta":{"generated_at":"2026-09-27T02:45:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2516,"day_limit":5000,"remaining_today":2484,"minute_limit":60,"resets_at":"2026-09-28T00:00:00Z"}}}