{"id":3873566,"url":"https://alion.io/job/hey-harper-office-manager-hr","title":"Office Manager & HR","company":{"id":680815,"name":"Hey Harper","domain":"heyharper.com","url":"https://alion.io/company/heyharper","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Recruitee","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Lisbon, Portugal"],"countries":["PT"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-06T14:36:26Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-10T08:02:48Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Office Manager\nYou will be responsible in any aspects of office management, including but not limited to:\n\nstationery orders\n\nconsumables orders\n\ncontacting and managing building maintenance and property service providers\n\nsupervision of furniture and structure to ensure the best office efficiency at all times.\n\nYou will organize and prepare the company events.\n\nManage correspondence, scanning, storing and distributing to respective teams, posting mail whenever required.\n\nYou will be involved in the management and archiving of paper documentation when special needs require it.\n\nYou will participate in preparing policies and office guideline communications.\n\nYou will oversee office budgets and expenses, tracking expenditures, and identifying cost-saving opportunities.\n\nYou will ensure tidiness, cleanness, and stocks in the workspaces (coffee corners, meeting rooms, print corners etc…).\n\nYou will suggest new ideas that will help improve the office and the life at Hey Harper.\n\nPlan & Organize Events (as Christmas Dinner, Summer Lunch, Hey Harper Retreat)\n\nHR\nRecruitment Support: Assist in opening recruitment processes, ensuring a smooth and efficient hiring experience.\n\nPayroll Preparation: Support the preparation of monthly payroll, ensuring all relevant information is accurate and submitted on time.\n\nOnboarding & Offboarding: Coordinate employee onboarding and offboarding processes, ensuring a seamless experience for new joiners and departing team members.\n\nSOPs & Internal Policies: Develop, document, and maintain Standard Operating Procedures (SOPs) and internal company policies, ensuring clear guidelines and consistent processes across the organization.\n\nRequirements\nAt least 2 years of experience in office management or HR role\n\nAdequate social, communication, and negotiation skills.\n\nAbility to read and understand a balance sheet.\n\nProblem solving attitude.\n\nSelf-reliance, reliability, and conscientiousness.\n\nIndependent, reliable and responsible working style.\n\nAt least full working proficiency in both Portuguese and English.","description_format":"text","description_chars":2065,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Portuguese","level":"All levels","optional":false}]},"benefits":["Company 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