{"id":1336193,"url":"https://alion.io/job/hhmhotels-administrative-assistant-office-coordinator","title":"Administrative Assistant & Office Coordinator","company":{"id":2400834,"name":"HHM Hotels","domain":"hhmhotels.com","url":"https://alion.io/company/hhmhotels","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philadelphia, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":77000,"period":"year","method":"role_country_seniority_unknown","sample_n":10823},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-27T14:10:21Z","employer_posted_date":"2026-09-27","last_verified_at":"2026-10-24T06:17:03Z","board_verified":true,"closed_at":null,"days_open":26,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":26},"description":"Overview\nOpportunity: Administrative Assistant & Office Coordinator\nThis role will provide support to senior level executives and must be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role will also support the entire office operations for all team members, which will require flexibility to deliver the highest service to the office associates it supports.\nThe individual will report to multiple senior stakeholders, but will often work independently on projects, from conception to completion, and must be able handle a wide variety of activities. The position is in-office in the company’s Center City Philadelphia corporate office.\nThis is a part-time role with a schedule of Tuesday - Thursday.\nYour Focus\nComplete a broad variety of administrative tasks, including: tracking status of key projects and initiatives; managing an active calendar of appointments; completing expense reports; arranging complex and detailed travel plans, itineraries, and agendas.\nMonitor and schedule conference room meetings, coordinating IT requirements, as necessary.\nGreet visitors upon arrival and notify necessary parties of the arrival.\nMonitor the front desk reception area, meeting rooms, and maintain general appearance.\nSort and distribute mail and shipments promptly, as well as generate shipment labels and contact vendors for courier service, as necessary.\nMonitor break room supplies and maintain overall condition of kitchen (including dishwashing duties).\nMaintain a log of security passes for guests and associates.\nArrange and organize internal meetings and conference calls on behalf of the executives.\nSet up all logistics for office-wide social and celebratory events, including material preparation, room set-up, ordering food and drinks.\nMaintain confidentiality when handling sensitive information pertaining to all communication and itineraries.\nPractice safe work habits and perform other duties as requested by management.\nYour Background and Skills\nAdministrative experience supporting corporate offices and/or company executives\nProficient in MS Office applications, particularly Excel and PowerPoint.\nPreferred experience using Google’s email platform.\nStrong written skills, including experience and interest in internal and external communications and marketing.\nOnsite role based in Philadelphia\nWhat We Believe\nPeople Are Our Capability - Hearts That Serve - Only Excellence - Stay Nimble - Own It\nAbout Us\nHHM Hotels is proud to be an equal-opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status, or any other group protected by law.","description_format":"text","description_chars":2871,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Design & Creative","Media & Entertainment","Travel & Tourism"],"lifecycle":[{"event":"open","at":"2026-09-27T14:10:21Z"}],"visa":[],"liveness":{"score":11,"band":"cold","label":"Long shot","p_open":1,"p_active":0.304,"p_room":0.35,"age_days":26,"expected_fill_days":9,"reasons":["conf:4","velocity","win:tail","comp:brand"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/hhmhotels-administrative-assistant-office-coordinator","json_url":"https://alion.io/job/hhmhotels-administrative-assistant-office-coordinator.json","meta":{"generated_at":"2026-10-24T07:07:49Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10556,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2400834},"rest":"https://alion.io/mcp/rest/get_company?id=2400834"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhhmhotels-administrative-assistant-office-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhhmhotels-administrative-assistant-office-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhhmhotels-administrative-assistant-office-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hhmhotels-administrative-assistant-office-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhhmhotels-administrative-assistant-office-coordinator"}]}