{"id":3135754,"url":"https://alion.io/job/hickory-contracts-administrator-2","title":"Contracts Administrator","company":{"id":2588121,"name":"Hickory","domain":"hickory.com.au","url":"https://alion.io/company/hickory-com-au","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"HiBob","truth_index":null},"role":"Legal","role_family":"Legal","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sydney, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":78000,"max_usd":214000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2992},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-23T04:24:04Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-31T03:58:50Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"At Hickory, we don't believe in standing still, for over three decades we have continually invested in researching and developing systems and products to improve the way we build. Our philosophy is 'MADE for LIFE' - it's a commitment we honour, each day. Everything we do and everything we build is 'MADE for LIFE.' Whether it's refining our patented, prefabricated building products, developing more efficient and sustainable construction practices, or bringing expertise inhouse to supply critical components, we always believe there is a better way. As a result, Hickory has become one of the most dynamic property companies in Australia.\nPOSITION OVERVIEW\nThe Contracts Administrator ensures the seamless execution of construction projects by leveraging expertise in contract management, construction, and legal insights. They play a crucial role in achieving client satisfaction through a deep understanding of project deliverables and effective client management. Their holistic approach includes proficient management of subcontractors and suppliers, fostering a collaborative and efficient project environment.\nWHAT HICKORY CAN OFFER\nWork-Life Balance: Enjoy a balanced work-life schedule with a standard 5-day work week.\nNovated Leases: Take advantage of novated leasing options to maximize your salary and enjoy tax savings on vehicle expenses.\nFamily-Friendly Policies: Receive paid parental leave to support your family needs.\nEmployee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources.\nTravel Perks: Benefit from discounted hotel rates.\nContinuous Career Advancement: Unlock your potential through ongoing career development and growth prospects.\nSupportive Culture: Thrive in a nurturing team environment that values both collective and individual achievements.\nDiverse Opportunities: Gain exposure to a wide range of roles and industry leaders in our leading market company.\nRESPONSIBILITIES\nFinancial Management\nCollaborate with Project Managers on financial activities.\nReview Bill of Quantities including agreed Value Management Items and set up project budgets, ensuring accuracy and seeking clarity where alignment with estimates is not achieved\nImplement and maintain financial tools.\nProcess financial tasks according to Hickory's Financial calendar.\nReportingProvide accurate, timely financial reports.\nMaintain project financial records.\nProgress ClaimsSubmit progress claims promptly.\nMonitor and expedite payments.\n Payments and SuppliesAdminister site payments and supplies.\nProcess payments in financial software (e.g., Cheops).\nContract ManagementManage subcontractor tendering and contracts.\nMaintain subcontractor records and insurances.\nConclude final accounts and release securities.\nCommercial and Risk ManagementAnalyze tender documents and contracts.\nIdentify and mitigate commercial risks.\nConsult on potential claims and disputes.\nProcurementAdminister project procurement schedule.\nPrepare and manage subcontractor agreements.\nContract AdministrationOversee contract administration.\nTrack milestone events and dates.\nLiaise with stakeholders and manage extensions of time.\nContractual ComplianceEnsure compliance with insurance and contractual requirements.\nSubmit necessary notices and claims.\nDesign ManagementReview contract documents and project requirements.\nManage design issues and assess impacts on timelines and costs.\nDocument site progress.\nProject SupportManage Aconex project administration tasks.\nCollaborate with design consultants.\nEnsure effective use of Dynamics 365.\nPrepare handover manuals.\nAssist Project Manager in achieving Practical Completion.\n TO BE SUCCESSFUL IN THE ROLE\nBachelor of Construction Management, Engineering, Architecture, Project Management or equivalent.\nMinimum of 5 years' experience in a similar role within the commercial construction industry.\nExperience in large-scale construction projects.\nExperience in successfully negotiating complex contracts with a variety of stakeholders, including trade contractors, suppliers and clients.\nIf this sounds like your next opportunity, we would love to hear from you as soon as possible! Submit your CV today. Due to the volume of applications, only successful applicants will be contacted.\nPlease note that we are managing this search internally and are not partnering with recruitment agencies for this position. We appreciate your cooperation and understanding.","description_format":"text","description_chars":4433,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Construction"],"lifecycle":[{"event":"open","at":"2026-10-23T05:36:49Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.856,"p_room":1,"age_days":8,"expected_fill_days":36,"reasons":["conf:2","win:early"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/hickory-contracts-administrator-2","json_url":"https://alion.io/job/hickory-contracts-administrator-2.json","meta":{"generated_at":"2026-10-31T06:34:15Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9656,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2588121},"rest":"https://alion.io/mcp/rest/get_company?id=2588121"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhickory-contracts-administrator-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhickory-contracts-administrator-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhickory-contracts-administrator-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hickory-contracts-administrator-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhickory-contracts-administrator-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3135754}},{"tool":"search_jobs","arguments":{"company":"hickory.com.au","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3135754},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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