{"id":3482083,"url":"https://alion.io/job/hidden-level-senior-proposal-coordinator-writer","title":"Senior Proposal Coordinator-Writer","company":{"id":1841153,"name":"Hidden Level","domain":"hiddenlevel.com","url":"https://alion.io/company/hiddenlevel-com","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"B","score":81,"open_postings":7,"ghost_share":0,"stale_share":0.571,"repost_share":0,"time_to_fill_p50_days":61,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":95000,"max":120000,"currency":"USD","period":"year","gross":null,"usd_annual":120000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-29T20:27:21Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-06T08:40:15Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Position Overview: Hidden Level is transforming airspace safety with innovative, scalable drone detection and airspace technology. We provide real-time, actionable data to enhance security across various environments. As we expand, we're looking for a Proposal Coordinator-Writer to manage proposal development activities and write content for proposal submissions to the defense, federal, international, and commercial markets. As a Proposal Coordinator-Writer, you will help Hidden Level’s Growth Team drive sales.\nLocation: Syracuse, NY-based Hybrid; East Coast if fully remote\nResponsibilities\nProject/Proposal Coordination\nManage assigned proposals from planning and solicitation analysis through development, review, and submission.\nDevelop/manage proposal plans (schedules, compliant outlines, requirements matrices, writing assignments/tasks, roles and responsibilities, color team reviews, etc.).\nCoordinate cross-functional teams and meetings (kickoffs, stand-ups, color-team reviews).\nMonitor progress against the proposal plan, identify risks and issues, and coordinate corrective actions to maintain schedule, compliance, quality, and submission readiness.\nManage review cycles and track comments, action items, and required revisions through resolution.\nContent Creation\nWrite persuasive, compliant, competitive, and cogent proposal content tailored to customer requirements and evaluation criteria.\nTranslate complex technical concepts into accessible proposal content and impactful tables, charts, and images using Microsoft® tools.\nAuthor and maintain corporate proposal library and technical resume content, coordinating reviews/approvals with functional subject matter experts.\nMaintain configuration management of the document archives and the proposal content library.\nAI Tool Implementation for Workflow Improvement\nEmploy approved AI and proposal automation tools to support efficient proposal development, compliance, reviews, and quality assurance.\nCollaborate with stakeholders to develop, test, and maintain AI-enabled proposal resources, workflows and a centralized prompt library.\nProvide guidance and training on the effective use of approved AI-enabled proposal tools and resources.\nRequirements and Evaluation Criteria Analysis\nAnalyze customer solicitations to identify customer needs and shape responsive content.\nGuide contributors to address customer requirements/evaluation criteria.\nApply customer, competitive, and solution insights from Capture Plans to strengthen proposal/solution positioning.\nTeam Collaboration\nCommunicate effectively with engineers, developers, managers, and other stakeholders to develop customer-focused proposal documents.\nFacilitate timely decision-making, information exchange, and resolution of cross-functional proposal development issues.\nLead reviews with stakeholders to enhance solution offering, integrate win strategies, and quantify customer benefits.\nQuality Assurance\nIndependently manage multiple projects with minimal supervision, ensuring timely and quality outputs.\nEdit, refine, and format proposal content to meet customer requirements, corporate branding, and applicable style guides\nPrioritize tasks effectively to balance deadlines with quality execution.\nWhat We’re Looking For\nSelf-motivated, creative, and focused on quality execution-managing projects and resources from beginning to end, independently.\nAbility to overcome obstacles and solve complex issues with creative solutions while meeting deadlines and providing progress updates to internal stakeholders.\nOrganized and adept project manager who can maintain a high-level of accuracy and attention to detail in a dynamic environment.\nResults-oriented with a passion for continuous process and tool improvement who effectively collaborates with, guides, supports, and influences individuals and teams under tight deadlines.\nRequired Qualifications\nBachelor’s degree in marketing, communications, English, journalism, technical/scientific writing or equivalent experience related to this position.\n5 -10 years of overall writing experience.\n5+ years of experience with proposal and/or project coordination/management, supporting multiple projects at a time.\n3+ years of experience working with Gen AL writing tools.\nStrong analytical skills, coupled with an ability to collaborate proficiently.\nExperience developing proposal graphics, writing content, and editing /formatting large, complex technical and proposal documents.\nExcellent verbal and written communication skills, including proficiency in grammar, punctuation, spelling, and formatting.\nProactive customer service skills with ability to manage multiple projects simultaneously.\nProficient in MS Office® (Word®, Excel®, PowerPoint®, Project®, Visio®) and working knowledge of Adobe Acrobat DC and MS SharePoint.\nAbility to obtain security clearance if required.\nPreferred Qualifications\nKnowledge of the Shipley Associates’ capture-proposal process for the defense and international market segments.\nCompensation and Benefits: Hidden Level offers a competitive salary and a comprehensive benefits package, including health insurance, paid parental leave, flexible time off, 401(k) with employer contributions, life insurance, disability insurance, and potential stock options.\nSalary Range: The salary range for this position is estimated at $95,000 - $120,000 annually. Please note that the salary information is a general guideline only. Hidden Level considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.\nEqual Opportunity Employer: Hidden Level is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, national origin, sex, pregnancy, sexual orientation, gender identity, age, veteran status, disability, or any other status protected by applicable federal, state, or local law.\nSecurity Note: Due to the nature of Hidden Level’s technology, only U.S. citizens can be considered for this position. Hidden Level Employees must be able to obtain and maintain a U.S. Government Security Clearance, if required for the position. Please click here to review the National Security Clearance Adjudicative Guidelines.\n#LI-DNI","description_format":"text","description_chars":6368,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":true,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Flexible time off","Health insurance","Life insurance","Parental leave","Stock options"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["RF & Wireless Hardware","Electronic Warfare"],"lifecycle":[{"event":"open","at":"2026-10-29T20:27:21Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":7,"expected_fill_days":61,"reasons":["conf:1","win:early"],"computed_at":"2026-11-06T05:58:05Z"},"pay":{"stated_usd_annual":120000,"is_top_pay":true},"html_url":"https://alion.io/job/hidden-level-senior-proposal-coordinator-writer","json_url":"https://alion.io/job/hidden-level-senior-proposal-coordinator-writer.json","meta":{"generated_at":"2026-11-06T11:36:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":21093,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1841153},"rest":"https://alion.io/mcp/rest/get_company?id=1841153"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhidden-level-senior-proposal-coordinator-writer"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhidden-level-senior-proposal-coordinator-writer"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhidden-level-senior-proposal-coordinator-writer"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hidden-level-senior-proposal-coordinator-writer\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhidden-level-senior-proposal-coordinator-writer"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3482083}},{"tool":"search_jobs","arguments":{"company":"hiddenlevel.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3482083},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}