{"id":3801794,"url":"https://alion.io/job/higginbotham-hr-technology-coordinator","title":"HR Technology Coordinator","company":{"id":1825088,"name":"Higginbotham","domain":"higginbotham.com","url":"https://alion.io/company/higginbotham-com","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"inferred_company_offices","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Monday.com","optional":false},{"name":"Smartsheet","optional":false}],"status":"live","first_seen_at":"2026-11-05T07:22:52Z","employer_posted_date":null,"last_verified_at":"2026-11-05T07:22:52Z","board_verified":false,"closed_at":null,"days_open":2,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":2},"description":"Position Summary:The Project Coordinator supports the HR Technology Consultant in managing client engagements and internal initiatives. This role is responsible for coordinating project activities, maintaining timelines, organizing documentation, and facilitating communication between clients, vendors, and internal stakeholders.\nThe ideal candidate is highly organized, detail-oriented, and experienced in coordinating projects in a professional services or HR environment. Experience administering and supporting ADP is strongly preferred. This role offers exposure to HR consulting engagements, HR systems, and client project delivery, providing an opportunity to develop deeper expertise in HR operational workflows and HRIS platforms.\nSupervisory Responsibilities: None\nEssential Tasks:Key Responsibilities\nProject Coordination & Support\n\nAssist in managing multiple client projects simultaneously\n\nMaintain project plans, timelines, status updates, and action logs\n\nSchedule and coordinate client meetings, internal meetings, and vendor calls\n\nTrack deliverables and follow up with stakeholders on outstanding items\n\nDocument meeting notes, decisions, and next steps\n\nClient & Vendor Communication\n\nServe as a coordination point between consultants, clients, and vendor partners\n\nEnsure clear communication of project milestones, deliverables, and timelines\n\nAssist in preparing materials for client meetings and presentations\n\nEscalate project risks, delays, or issues to the HR Technology Consultant\n\nDocumentation & Reporting\n\nMaintain organized project documentation and client files\n\nAssist in preparing client reports, summaries, and project updates\n\nTrack project progress and key milestones\n\nSupport development of internal process documentation and templates\n\nMaintain meeting notes, project documentation, and collaboration materials using Microsoft OneNote\n\nAdministrative Support\n\nProvide administrative support for consulting engagements and internal initiatives\n\nOrganize project documentation, implementation materials, and client deliverables\n\nCoordinate calendars, meeting logistics, and follow-up communications\n\nAssist with preparation of reports, presentations, and workflow documentation\n\nSystems & Process Support\n\nAssist with documenting HR and payroll processes, including onboarding, benefits administration, and employee data management\n\nSupport workflow documentation and process improvements within ADP\n\nHelp organize system documentation, user guides, and configuration notes\n\nMaintain project documentation and process libraries using Microsoft OneNote\n\nQualificationsRequired\n\n2–5 years of experience in project coordination, HR operations, payroll, benefits administration, or professional services\n\nStrong organizational and time management skills\n\nExcellent written and verbal communication skills\n\nProficiency in Microsoft Office, particularly Excel and PowerPoint\n\nPreferred\n\nExperience using Microsoft OneNote for project documentation, meeting notes, and collaboration\n\nExperience supporting consulting engagements or client-facing projects\n\nExperience working within an HR consulting firm, benefits brokerage, or payroll services organization\n\nFamiliarity with project tracking tools (Smartsheet, Monday.com, Asana, etc.)\n\nExperience in HR, benefits, payroll, or related services\n\nCore Competencies: \nLeadership: Display leadership skills and ability to motivate fellow employees (If applicable)\n\nAbility to Analyze and Solve Problems: Skill in recognizing challenges, exploring options, and implementing effective solutions in a timely manner\n\nAttention to Detail: A strong focus on completing tasks and projects accurately and thoroughly\n\nCommunication Skills: Capable of expressing ideas clearly in both verbal and written forms and engaging with various audiences\n\nTimely Task Completion: Ability to finish tasks and projects efficiently, managing resources and priorities effectively\n\nTeam Collaboration: Willingness to work together with others, promoting teamwork and supporting shared goals\n\nClient Focus: Dedication to understanding and addressing the needs of clients and stakeholders to ensure their satisfaction\n\nDependability: Acknowledgment of the importance of being present and punctual\n\nCreative Thinking: Openness to suggesting new ideas and methods to improve processes and outcome\n\nOrganizational Skills: Capability to prioritize tasks and manage multiple projects simultaneously\n\nAdaptability: Willingness to adjust to changing situations and priorities, showing resilience in a dynamic work environment\n\nExperience and Education:\nExperience administering ADP, including administrative functions, HRIS management, benefits administration, and workflow configuration\n\nBachelor's degree is preferred\n\n2–5 years of experience in project coordination, HR operations, payroll, benefits administration, or professional service\n\nSystems:\nProficient with Microsoft Office Suite\n\nApplied Epic experience preferred, but knowledge of similar Agency Management System (AMS) is acceptable\n\nPhysical Requirements:\nAbility to lift 25 pounds\n\nRepeated use of sight to read documents and computer screens\n\nRepeated use of hearing and speech to communicate on telephone and in person\n\nRepetitive hand movements, such as keyboarding, writing, 10-key\n\nWalking, bending, sitting, reaching, and stretching in all directions\n\nNotice to Recruiters and Staffing Agencies: To protect the interests of all parties, Higginbotham Insurance Agency, Inc., and our partners, will not accept unsolicited potential placements from any source other than directly from the candidate or a vendor partner under MSA with Higginbotham. Please do not contact or send unsolicited potential placements to our team members\nOriginally posted on Himalayas","description_format":"text","description_chars":5776,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Insurance Brokers & Agencies"],"lifecycle":[{"event":"open","at":"2026-11-05T11:32:45Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":25,"reasons":["seen:2","win:early","comp:junior"],"computed_at":"2026-11-08T05:47:12Z"},"pay":null,"html_url":"https://alion.io/job/higginbotham-hr-technology-coordinator","json_url":"https://alion.io/job/higginbotham-hr-technology-coordinator.json","meta":{"generated_at":"2026-11-08T07:06:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15403,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1825088},"rest":"https://alion.io/mcp/rest/get_company?id=1825088"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhigginbotham-hr-technology-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhigginbotham-hr-technology-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhigginbotham-hr-technology-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/higginbotham-hr-technology-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhigginbotham-hr-technology-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3801794}},{"tool":"search_jobs","arguments":{"company":"higginbotham.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3801794},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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