{"id":1743838,"url":"https://alion.io/job/higgsfield-executive-assistant","title":"Executive Assistant","company":{"id":66037,"name":"Higgsfield","domain":"higgsfield.ai","url":"https://alion.io/company/higgsfield","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":84,"open_postings":15,"ghost_share":0,"stale_share":0.6,"repost_share":0.067,"time_to_fill_p50_days":48,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":110000,"max":145000,"currency":"USD","period":"year","gross":null,"usd_annual":145000},"salary_estimate":null,"experience_years_min":6,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-03T00:27:12Z","employer_posted_date":"2026-10-03","last_verified_at":"2026-10-13T10:52:05Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"Why work at Higgsfield AI?\nHiggsfield AI is the fastest-scaling generative AI company in history, hitting $1B in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands.\nWe're building at the absolute frontier of AI-powered video creation and next-generation creative tools. Joining Higgsfield means becoming part of a high-impact team shaping the future of AI-native experiences, at a company that isn't just moving fast, but rewriting what fast looks like.\nRole Overview\nWe are seeking an exceptional Executive Assistant to serve as a trusted partner to our Chief Strategy Officer/Co-Founder. This role is responsible for providing high-level executive support, maximizing executive effectiveness, and ensuring seamless day-to-day operations for company leadership.\nYou will operate at the center of the organization, helping leaders stay focused on the highest-impact priorities by managing complex schedules, coordinating critical activities, streamlining communication, and driving operational excellence. The ideal candidate is proactive, highly organized, and thrives in fast-paced, high-growth environments where priorities shift quickly and discretion is essential.\nThe ideal candidate has experience supporting founders, CEOs, managing partners, or senior executives in environments such as venture capital, private equity, management consulting, investment banking, or high-growth technology companies.\nKey Responsibilities\nExecutive Support\nManage highly complex calendars across multiple time zones and competing priorities.\n\nCoordinate domestic and international travel, including detailed itineraries, visas, accommodations, and last-minute changes.\n\nAssist with in-person events/appearances (must be able to travel).\n\nPrepare executives for meetings by assembling agendas, briefing materials, presentations, and supporting documentation.\n\nAct as a strategic gatekeeper and thought partner, helping prioritize opportunities, meetings, and requests.\n\nTrack action items and ensure follow-through across executive meetings and company initiatives.\n\nCoordinate leadership team meetings, board meetings, investor meetings, and executive offsites.\n\nDraft, edit, and manage executive communications and correspondence.\n\nPartner closely with executives to maximize efficiency, productivity, and effectiveness.\n\nHandle confidential and highly sensitive information with exceptional judgment and discretion.\n\nCross-Functional Coordination\nServe as a key liaison between executives and internal and external stakeholders.\n\nCoordinate with Finance, Legal, Recruiting, Operations, and People teams on executive priorities.\n\nManage logistics for investors, board members, customers, partners, and candidates.\n\nSupport strategic initiatives and special projects as assigned by leadership.\n\nHelp create structure and operational excellence in a fast-moving, high-growth environment.\n\nOffice Operations & Workplace Support\nCoordinate office logistics and workplace vendors as needed.\n\nSupport planning and execution of company events, leadership offsites, and team gatherings.\n\nAssist with visitor, candidate, and investor hospitality.\n\nHelp ensure office spaces are organized, professional, and operating smoothly.\n\nSupport onboarding logistics and workplace coordination in partnership with People Operations and IT.\n\nKnowledge, Skills, and Qualifications\n3-6+ years of Executive Assistant experience supporting C-level executives, founders, managing partners, or executive leadership teams.\n\nExperience supporting senior executives within one or more of the following environments:\nVenture Capital\n\nPrivate Equity\n\nManagement Consulting\n\nInvestment Banking\n\nHypergrowth Technology Companies\n\nDemonstrated experience supporting founders or CEOs in fast-paced organizations.\n\nExceptional organizational and project management skills.\n\nOutstanding written and verbal communication abilities.\n\nStrong business judgment and problem-solving skills.\n\nAbility to manage multiple priorities with minimal direction.\n\nHigh level of professionalism, discretion, and confidentiality.\n\nMust be able to travel.\n\nCompensation & Benefits\nWe offer a competitive and thoughtfully structured compensation package designed to align with impact and growth.\nBase Salary: The anticipated salary range for this role is $110,000 - $145,000, depending on experience, skills, and location.\nIn addition to cash compensation, we offer equity and a comprehensive benefits package to support you both professionally and personally.\nThis is a hybrid role based in the San Francisco Bay Area. Team members are expected to work from our San Francisco office at least three full days per week, with the remaining days worked remotely and are expected to be available during agreed working hours and to maintain sufficient overlap with the relevant team’s time zone. We value in-person collaboration, active communication, responsiveness, and close partnership across teams.\nHiggsfield AI is an equal opportunity employer. We are committed to building a diverse and inclusive team and do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic.","description_format":"text","description_chars":5308,"description_truncated":false,"requirements":{"experience_years_min":6,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events","Equity"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Generative Image","Generative Video","Generative Audio & Music"],"lifecycle":[{"event":"open","at":"2026-10-03T04:40:31Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":10,"expected_fill_days":48,"reasons":["conf:1","stale_co","velocity","win:early"],"computed_at":"2026-10-13T05:45:00Z"},"pay":{"stated_usd_annual":145000,"is_top_pay":true},"html_url":"https://alion.io/job/higgsfield-executive-assistant","json_url":"https://alion.io/job/higgsfield-executive-assistant.json","meta":{"generated_at":"2026-10-13T14:29:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22297,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":66037},"rest":"https://alion.io/mcp/rest/get_company?id=66037"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhiggsfield-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhiggsfield-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhiggsfield-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/higgsfield-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhiggsfield-executive-assistant"}]}