{"id":2524934,"url":"https://alion.io/job/hiire-executive-administrative-assistant-eid","title":"Executive Administrative Assistant - EID","company":{"id":692361,"name":"Hiire","domain":"hiire.me","url":"https://alion.io/company/hiire","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":{"grade":"A","score":92,"open_postings":16,"ghost_share":0,"stale_share":0.125,"repost_share":0,"time_to_fill_p50_days":151,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Almada, Portugal"],"countries":["PT"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":19500,"max_usd":41000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2430},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-13T15:13:34Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-16T02:53:15Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Hiire is supporting a leading Portuguese technology company operating in a highly specialized and regulated sector, recruiting a Contracts Manager to join the team.\nCompany Overview\nEID is a leading high-tech company based in Portugal, operating primarily in the Defence sector. With a strong track record and deep expertise in electronics and communications, the company designs, manufactures, and supports advanced, high-performance solutions for complex and demanding environments.\nOperating in highly specialized markets, EID is driven by a continuous focus on innovation. Its growth is grounded in the ability to develop and deliver technologically advanced products tailored to meet specific customer needs.\nAt the core of EID's success is its team of highly skilled professionals, with a strong concentration of engineers in electronics, software, and communications. Their expertise and experience play a key role in shaping the company's capabilities and ongoing evolution.\nWhat You'll Do\nAs an Executive Administrative Assistant, you'll be the key operational support for senior leadership: coordinating schedules, managing correspondence, preparing documents, and ensuring seamless administrative functioning. You'll serve as a critical point of contact representing the office professionally and maintaining organizational efficiency.\nKey Responsibilities\nExecutive Support: Provide high-level administrative assistance including calendar management, meeting coordination, and travel arrangements. Draft and prepare correspondence, presentations, reports, and other documents as required. Act as the primary liaison between executives and internal/external stakeholders\nDocument & File Management: Manage and organize documentation systems and physical/digital archives. Ensure proper filing, retrieval, and maintenance of confidential records. Track and manage administrative procedures and official documentation\nCommunication & Coordination: Handle incoming communications and prioritize messages according to urgency. Coordinate meetings, appointments, and executive engagements. Maintain professional relationships with clients, partners, and visitors\nDiplomatic Protocol: Apply diplomatic protocols when handling formal communications and events. Ensure appropriate representation standards are maintained in all interactions\nWhat You'll Bring\nEducation:\nCompleted high school level education or Bachelor's degree in Public Relations or similar field\n\nProfessional Experience:\nMinimum 3 years of experience in similar roles (executive assistant and executive secretarial duties)\n\nTechnical Competencies:\nFluent English (spoken and written)\n\nDocument and file management expertise\n\nProficiency in office administration tools and systems\n\nValid driver's license\n\nBehavioral Competencies:\nExcellent communication abilities\n\nDynamism and initiative\n\nStrong interpersonal and relationship-building skills\n\nProfessional demeanor and discretion\n\nOrganizational excellence\n\nProactive problem-solving\n\nPreferred Qualifications:\nKnowledge of diplomatic protocols\n\nExperience in corporate or institutional administrative environments\n\nWhat We Offer\nSustained and progressive development of the candidate's know-how\n\nA competitive package according to experience\n\nA work culture that emphasizes the individual, offering flexible working solutions\n\n22 vacation days, plus 2 extra days fixed by the company and your birthday off\n\nPrivate health insurance\n\nIf you're excited about working on complex systems and contributing to innovative communication and network solutions, we'd love to head from you.","description_format":"text","description_chars":3606,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Flexible schedule","Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing"],"lifecycle":[{"event":"open","at":"2026-10-14T12:07:16Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":151,"reasons":["conf:4","velocity","win:early"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/hiire-executive-administrative-assistant-eid","json_url":"https://alion.io/job/hiire-executive-administrative-assistant-eid.json","meta":{"generated_at":"2026-10-16T03:51:26Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":462,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":692361},"rest":"https://alion.io/mcp/rest/get_company?id=692361"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhiire-executive-administrative-assistant-eid"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhiire-executive-administrative-assistant-eid"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhiire-executive-administrative-assistant-eid"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hiire-executive-administrative-assistant-eid\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhiire-executive-administrative-assistant-eid"}]}