{"id":4309157,"url":"https://alion.io/job/hill-group-office-administrator","title":"Office Administrator","company":{"id":692018,"name":"Hill Group","domain":"hill.co.uk","url":"https://alion.io/company/hill-3","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":{"grade":"B","score":75,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":49,"computed_at":"2026-11-14T05:58:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bristol, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-14T14:27:12Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-11-14T10:45:56Z","board_verified":true,"closed_at":null,"days_open":31,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":31},"description":"Job Title: Office Administrator\nLocation: Bristol head office\nRole overview:\nThe Office Administrator / Receptionist is the central point of contact for the regional office, responsible for the smooth day-to-day running of all administrative, front-of-house, and office support functions.\nThis role operates with a high level of autonomy and ownership, ensuring the office environment is professional, organised, and fully functional at all times, while providing essential administrative support to both office and site-based teams.\nRole Scope:\n· Act as the first point of contact for all visitors, staff, and external stakeholders\n· Take full ownership of office administration and operational organisation\n· Maintain efficient systems for document control, filing, and data management\n· Support site teams with administrative requirements\n· Ensure the office environment is professional, organised, and fully operational\nKey Internal/External Relationships:\n· Internal: Office staff, Site teams, Directors\n· External: Clients, visitors, suppliers, contractors\nKey Responsibilities\n1. Front of House & Office Coordination\n· Deliver a professional and welcoming front-of-house experience\n· Manage visitor access, sign-in processes, and meeting arrangements\n· Handle incoming calls, enquiries, and correspondence efficiently\n· Maintain meeting rooms, reception area, and overall office presentation\n· Organise refreshments, lunches, and hospitality for meetings\n· Receive and distribute deliveries and post\n· First Aid and Fire Marshal duties\n· Schedule maintenance repairs and inspections, keeping an up-to-date maintenance schedule with costs and repairs\n· Maintain records of maintenance activities, service contracts and compliance documentation for internal and external audits\n· Assist with Health & Safety procedures and compliance requirements for internal and external audits\n· Support emergency preparedness and business continuity procedures\n2. Office Administration & Operations\n· Take ownership of all office administrative processes\n· Manage diaries, meeting bookings, and room scheduling\n· Coordinate couriers, post, and document distribution\n· Order and manage office supplies and consumables\n· Support onboarding processes (e.g. desk setup, access, building access etc)\n· Maintain office systems, trackers, and internal records\n· Carry out general administrative duties including typing, printing, photocopying, and document binding\n· Provide refreshments and coordinate catering for meetings as required\n· Ensure all data input and record-keeping is accurate, up to date, and well organised\n· Undertake additional ad hoc administrative tasks to support the wider team and office operations\n3. Health, Safety & Compliance\n· Work in line with company policies and procedures\n· Ensure compliance with data protection and document security standards\n· Support health & safety documentation processes where require\nCompany Expectations\n· Work collaboratively and support wider business operations\n· Maintain professionalism and uphold company standards\n· Comply with all company policies and procedures\n· Contribute to continuous improvement across the business","description_format":"text","description_chars":3174,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Property Development","Residential Real Estate","Construction"],"lifecycle":[{"event":"open","at":"2026-11-14T10:45:56Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Licensed UK visa sponsor (Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker","cap_exempt":false,"checked_at":"2026-11-14T07:33:33+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":68,"band":"ok","label":"Likely open","p_open":1,"p_active":0.757,"p_room":0.9,"age_days":31,"expected_fill_days":49,"reasons":["conf:4","win:mid"],"computed_at":"2026-11-14T15:17:30Z"},"pay":null,"html_url":"https://alion.io/job/hill-group-office-administrator","json_url":"https://alion.io/job/hill-group-office-administrator.json","meta":{"generated_at":"2026-11-14T15:17:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16726,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":692018},"rest":"https://alion.io/mcp/rest/get_company?id=692018"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhill-group-office-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhill-group-office-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhill-group-office-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hill-group-office-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhill-group-office-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4309157}},{"tool":"search_jobs","arguments":{"company":"hill.co.uk","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4309157},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}