{"id":3723072,"url":"https://alion.io/job/hillside-fleet-management-coordinator","title":"Fleet Management Coordinator","company":{"id":2423160,"name":"Hillside","domain":"hillside.com","url":"https://alion.io/company/hillside-com","size_band":"501-1000","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":84,"open_postings":14,"ghost_share":0,"stale_share":0.643,"repost_share":0,"time_to_fill_p50_days":51,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Rochester, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-03T17:51:49Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-05T05:12:22Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Job Summary\nThe Fleet Management Coordinator is responsible for overseeing the daily operations, maintenance, and administration of the organization’s vehicle fleet to ensure safe, reliable, and efficient transportation for clients, staff, and program operations. This role supports the programs by coordinating and scheduling vehicle maintenance and repairs, monitoring vehicle safety and compliance, and ensuring vehicles are available to meet the needs of various programs and service locations. The position works closely with programs, direct service staff, and external vendors to address transportation needs, minimize service disruptions, and promote responsible use of agency resources.\nThis is a full-time (40 hours) position on a Monday-Friday, 8:00am-4:30pm schedule. This role is based at our Atlantic Ave office in Rochester, NY but may require travel to any Hillside location.\nEssential Job Functions\nDevelop, implement, and maintain agency vehicle policies and procedures.\nManage monthly WEX fuel card activity, including: review of statements and daily charges.\nReview and process monthly Enterprise rental account statements and invoices.\nMonitor weekly and monthly speeding reports and GPS tracking systems through Azuga to support safe vehicle operation.\nAdminister E-ZPass accounts, including statement reviews and ordering replacement transponders.\nMaintain AAA membership records, track expiration dates, coordinate renewals, and order replacement cards as needed.\nCoordinate staff loaner vehicle requests and reservations, ensuring vehicles are returned in good condition with all required equipment and pouch contents accounted for.\nMaintain accurate and up-to-date physical and electronic fleet records.\nCoordinate vehicle recall appointments and follow up to ensure required repairs are completed.\nManage annual vehicle insurance documentation and coordinate replacement documents as needed.\nCoordinate annual Department of Transportation (DOT) renewals and maintain required documentation.\nManage DMV-related fleet activities, including replacing stolen license plates, returning plates, and maintaining trailer registrations.\nCoordinate with campus and site-based Fleet Coordinators, including facilitating quarterly meetings and serving as the primary liaison for fleet-related issues and concerns.\nCoordinate semiannual fleet vehicle cleaning services, including scheduling with Delta Sonic and submitting purchase order (PO) requests.\nConduct quarterly inspections of all fleet vehicles to assess interior and exterior condition, verify inspection and registration status, confirm required vehicle pouch contents and GPS device functionality, and review oil life and other maintenance needs.\nWhile this job description covers many aspects of the role, employees may be required to perform other duties as assigned.\nEducation & Experience\nHigh School diploma or GED required\n\nMinimum 1 year of experience in vehicle maintenance and/or vehicle safety required\n\nSpecial Requirements\nUnrestricted, valid NYS driver’s license for minimum of 1 year with a clean driving record and minimum insurance coverage that meets agency standards. \n\nKnowledge, Skills & Abilities\nIn addition to demonstrating the Hillside Professional Competencies of Communicates Effectively, Personal Excellence, Cultural Competence, Builds and Leverages Relationships and Optimizes Decision Making, the following occupational competencies must be demonstrated:\nKnowledge of fleet management practices, vehicle maintenance procedures, and vehicle safety standards.\n\nStrong organizational skills with the ability to manage multiple fleet-related responsibilities and deadlines.\n\nEffective written and verbal communication skills to coordinate with staff, vendors, campus representatives, and service providers.\n\nStrong attention to detail when reviewing statements, invoices, vehicle records, inspection reports, and compliance documentation.\n\nEffective problem-solving and analytical skills to identify discrepancies, address fleet concerns, and coordinate timely resolutions.\n\nPhysical Demands & Work Environment\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nMust be able to work a variable schedule including evenings and weekends\n\nThe following physical demands are required:\nOccasional sitting (up to 4 hours)\n\nOccasional standing (up to 1 hour)\n\nOccasional walking (up to 2.5 hours)\n\nOccasional driving (up to 8 hours)\n\nContinuous balancing (up to 8 hours)\n\nOccasional balancing, bending, stooping, climbing, kneeling, pushing, pulling, reaching forward or down, reaching overhead, running, and twisting (up to 2.5 hours)\n\nWeekly lifting up to 50 lbs. (community-based staff may be required to lift an empty wheelchair weighing up to 50 lbs.), 10-15 lbs. on a daily basis\n\nWeekly carrying up to 55 lbs. approximately 10-100 ft., 10-15 lbs. on a daily basis\n\nManual dexterity is required, including the frequent ability to grasp in both hands and continuous use of fine manipulation skills in both hands (approximately 1-2.5 hrs.)\n\nOccasional exposure to temperature changes, dust, fumes, gases or chemicals is apparent.\n\nProtective clothing or equipment as required: close toed shoes; protective shields, universal precaution PPE, and gloves for toileting and food preparation\n\nAbility to change positions as needed\n\n$22.50 Minimum pay rate, $31.00 Maximum pay rate, based on experience.","description_format":"text","description_chars":5617,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Insurance coverage"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-04T03:38:30Z"}],"visa":[],"liveness":{"score":36,"band":"fade","label":"Fading","p_open":1,"p_active":0.361,"p_room":1,"age_days":1,"expected_fill_days":51,"reasons":["conf:0","agency","stale_co","win:early","comp:junior"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/hillside-fleet-management-coordinator","json_url":"https://alion.io/job/hillside-fleet-management-coordinator.json","meta":{"generated_at":"2026-11-05T10:48:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13816,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2423160},"rest":"https://alion.io/mcp/rest/get_company?id=2423160"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhillside-fleet-management-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhillside-fleet-management-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhillside-fleet-management-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hillside-fleet-management-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhillside-fleet-management-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3723072}},{"tool":"search_jobs","arguments":{"company":"hillside.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3723072},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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