[Conrad Tokyo] Sales Coordinator-Proactive

Exceptional Hospitality Starts with You

Picture yourself brightening someone’s day. When you join our hotels team, that’s exactly what you’ll do every time you come to work! You will provide support, from administrative, customer service, and sales lead development perspectives, for the Sales & Marketing team to develop future and repeat business. As a Sales Coordinator (Proactive), you’re not just supporting event delivery/sales lead development perspectives - you’re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.

Here’s what you’ll do during a typical day:

• Communication & Client Engagement: Communicate effectively with clients, vendors, and internal teams to ensure smooth project execution.
• Customer Service: Deliver exceptional service to guests and clients, ensuring satisfaction throughout the event or campaign lifecycle.
• Project Coordination: Assist in planning and executing events and marketing projects, managing timelines and logistics.
• Market Research: Conduct research to identify customer preferences, market trends, and competitive insights.
• Budget Support: Help manage budgets, track expenses, and ensure cost-effective execution.
• Digital Marketing: Support online campaigns and create engaging content for social media and digital platforms.
• Sales Support: Assist the sales team with proposals, client negotiations, and promotional activities.
• Vendor & Stakeholder Relations: Maintain strong relationships with external partners to ensure quality and reliability.
• Problem-Solving: Address issues promptly during planning and execution phases.
• Performance Analysis: Evaluate the success of campaigns and events using data and KPIs.
• Team Collaboration: Work cross-functionally with departments to align efforts and achieve goals.
• Innovation & Adaptability: Stay current with industry trends and apply innovative approaches.
• Technical Tools: Use hotel systems such as Salesforce, OnQ, and Market Planner Survey tools effectively.

At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:

A passion for spreading the light and warmth of Hospitality. Acting with Integrity and always doing the right thing. Inspiring others through Leadership. A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.

In addition, this role requires the following minimum qualifications:

• Diploma or degree in Marketing, Hospitality, Communications, or related field.
• Strong verbal and written communication skills.

• Ability to communicate effectively in both Japanese and English.

• At least 1 year of experience in a hotel sales admin/coordinator role preferred will be an added advantage.
• Experience in customer service, event coordination, or marketing preferred.
• Proficiency in Microsoft Office and hotel/event management software.
• Creative mindset with attention to detail.
• Ability to multitask and manage time effectively.
• Analytical thinking and data-driven decision-making.
• Team player with a proactive attitude and problem-solving skills.
• Familiarity with digital marketing tools and CRM platforms is a plus.