{"id":1140446,"url":"https://alion.io/job/hilton-purchasing-executive-nomad-singapore","title":"Purchasing Executive - NoMad Singapore","company":{"id":449836,"name":"Hilton","domain":"hilton.com","url":"https://alion.io/company/hilton-3","size_band":"1001-5000","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":100,"open_postings":130,"ghost_share":0,"stale_share":0.031,"repost_share":0.008,"time_to_fill_p50_days":2,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"hiring_geo_confidence":"structured","locations":["Singapore"],"countries":["SG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":27000,"max_usd":66000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":1025},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-23T08:51:53Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-24T07:36:07Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"The Purchasing Executive is responsible for supporting the hotel's procurement operations by ensuring the timely and accurate sourcing, ordering and delivery of goods and services required for daily operations. This role assists in maintaining purchasing records, coordinating with suppliers and internal departments, and ensuring procurement activities are carried out efficiently, ethically and in accordance with company policies.\nWorking closely with the Purchasing Manager and operational departments, the Purchasing Executive plays a key role in supporting inventory control, vendor management and purchasing administration while contributing to the smooth operation of the hotel.\n PROCUREMENT & PURCHASING OPERATIONS\nProcess purchase requisitions and prepare purchase orders in accordance with approved purchasing procedures.\nSource quotations from approved suppliers and assist in obtaining competitive pricing while maintaining quality standards.\nFollow up on purchase orders to ensure timely delivery of goods and services.\nVerify purchase documentation for accuracy before submission for approval.\nCoordinate with requesting departments to ensure procurement requirements are fulfilled promptly.\nAssist in sourcing new suppliers and products as directed by the Purchasing Manager.\nMonitor outstanding purchase orders and resolve delivery discrepancies with suppliers.\nSupport day-to-day purchasing activities to ensure uninterrupted hotel operations.\nVENDOR MANAGEMENT\nMaintain positive working relationships with approved suppliers and service providers.\nAssist in maintaining supplier records, contracts, quotations and pricing information.\nCoordinate supplier communications regarding orders, deliveries, product availability and pricing updates.\nMonitor supplier performance and escalate service or quality concerns to the Purchasing Manager.\nSupport supplier evaluations and market surveys when required.\nINVENTORY & COST CONTROL\nAssist in monitoring inventory levels and coordinating purchases to maintain appropriate stock availability.\nSupport regular market price comparisons to identify cost-saving opportunities.\nWork closely with the Cost Controller and operational departments to ensure efficient product utilisation.\nHelp minimise purchasing costs while maintaining required quality standards.\nAssist during stock takes and inventory verification exercises.\nADMINISTRATION & REPORTING\nMaintain accurate purchasing records, supplier files, purchase orders, quotations and procurement documentation.\nEnsure all purchasing documents are properly filed and readily available for audit purposes.\nPrepare reports on outstanding purchase orders, supplier performance and purchasing activities as required.\nSubmit purchase orders, delivery notes and invoices promptly to Accounts Payable for processing.\nMaintain accurate purchasing data within the hotel's procurement and inventory systems.\nCOLLABORATION & COMMUNICATION\nBuild positive working relationships with all hotel departments to understand operational purchasing needs.\nLiaise with suppliers regarding deliveries, product availability and order status.\nSupport departmental projects, promotions and operational requirements by coordinating timely procurement.\nCommunicate effectively with Finance, Culinary, Housekeeping, Engineering and Food & Beverage teams.\nEscalate purchasing issues or supply chain disruptions to the Purchasing Manager promptly.\nCOMPLIANCE & SAFETY\nEnsure all purchasing activities comply with company procurement policies and approval processes.\nMaintain confidentiality of supplier pricing, commercial agreements and procurement information.\nSupport compliance with audit requirements and internal controls.\nEnsure proper documentation and record retention for all purchasing activities.\nFollow workplace health, safety and ethical procurement practices at all times.\nDiploma or Degree in Supply Chain Management, Procurement, Business Administration, Hospitality Management or a related field preferred.\nMinimum 1-3 years of purchasing, procurement or supply chain experience, preferably within the hospitality industry.\nKnowledge of purchasing procedures, inventory management and procurement best practices.\nProficiency in Microsoft Office applications, particularly Excel.\nExperience using purchasing, inventory or ERP systems is advantageous.\nStrong organisational, administrative and analytical skills.\nGood communication and interpersonal skills with the ability to work collaboratively across departments.\nAbility to prioritise tasks and meet deadlines in a fast-paced environment.\nPrevious experience in a luxury hotel or pre-opening environment is an advantage.","description_format":"text","description_chars":4673,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-23T10:46:37Z"}],"liveness":{"score":72,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.797,"p_room":0.9,"age_days":0,"expected_fill_days":2,"reasons":["conf:1","velocity","win:mid","comp:junior,brand"],"computed_at":"2026-09-24T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/hilton-purchasing-executive-nomad-singapore","json_url":"https://alion.io/job/hilton-purchasing-executive-nomad-singapore.json","meta":{"generated_at":"2026-09-24T09:54:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}