Purchasing Assistant

Duties & Responsibilities:

• Effectively utilize all capabilities of the Trend/Infor purchasing system.
• Manage the Direct Order (DO) process. Send DOs to vendors, confirm, track and communicate with the Sales Team.
• Confirm all PO/DOs by ensuring Vendor orders match (pricing, due date, delivery address, etc.)
• Maintain accurate information for all PO/DO orders (including back orders) in system
• Monitor select vendors for timely replenishment.
• Notify Buyers of any discrepancies.
• Enter ETAs at the line level when POs will not ship complete.
• When vendors are arranging freight and billing us for it, confirm shipping charges and enter information on PO prior to the POs being received.
• Prepare and maintain open orders with accurate information daily.
• Identify late POs and address them with vendors.
• Identify POs that have not been confirmed and/or have not been printed.
• Identify backorders that need to be confirmed with vendors.
• Communicate with Sales Team regarding PO/DO due dates and custom orders.
• With specified vendors, or as requested, coordinate with the vendor, AP, and Receiving when inbound POs have shipping errors, missing product, or freight damage (when the vendor arranged the freight).
• Prioritize POs for Receiving when they are backed-up.
• Develop and maintain a good working relationship with all personnel and vendors.
• Special projects as assigned.

Maintain all purchase orders and assist the purchasing team