{"id":1207778,"url":"https://alion.io/job/hire-hangar-executive-assistant","title":"Executive Assistant","company":{"id":5719,"name":"Hire Hangar","domain":"hirehangar.com","url":"https://alion.io/company/hirehangar","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":true,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":95,"open_postings":4,"ghost_share":0,"stale_share":0.25,"repost_share":0.25,"time_to_fill_p50_days":14,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Boca Raton, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":85000,"max":120000,"currency":"USD","period":"year","gross":null,"usd_annual":120000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-24T21:18:46Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-10-13T05:16:14Z","board_verified":true,"closed_at":null,"days_open":18,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":18},"description":"Join Hire Hangar and work with fast-growing global companies while building a long-term career.\nRole Overview\nWe are seeking a polished, highly capable Executive Assistant to serve as the right-hand partner to our founder within a highly regulated financial services environment (FINRA, SEC). This is not a traditional support role. You will be a trusted extension of leadership, managing complex priorities, interacting directly with ultra-high-net-worth clients, and helping drive the business forward. For the right person, this position offers a clear growth path into a Chief of Staff role. If you bring a background in finance, legal, or private equity, carry yourself with executive presence, and can point to measurable results from your past work, we want to hear from you.\nWhat You'll Do\nAct as the founder's primary point of contact and right-hand partner, anticipating needs and proactively managing priorities, schedules, and commitments.\n\nRepresent the company in client-facing interactions with ultra-high-net-worth individuals and families, delivering a discreet, white-glove experience at every touchpoint.\n\nManage complex calendars, travel, meetings, and correspondence with precision and confidentiality.\n\nOversee client and business account management, keeping records accurate and up to date in Salesforce.\n\nPrepare polished presentations, reports, briefing materials, and documents using Microsoft Office.\n\nSupport compliance-conscious workflows, ensuring documentation and communications meet the standards of a regulated financial environment.\n\nCoordinate cross-functional projects and follow through on action items to keep leadership initiatives on track.\n\nHandle sensitive and confidential information with the highest level of integrity and judgment.\n\nTake on increasing strategic responsibility over time, supporting operations, planning, and decision-making in preparation for a Chief of Staff role.\n\nRequired Qualifications\nExecutive Assistant experience within a reputable finance, legal, or private equity firm is required.\n\nProven ability to quantify and substantiate your accomplishments with concrete examples and measurable outcomes.\n\nStrong executive presence and a polished, professional demeanor suited to engaging with high-net-worth clients.\n\nAdvanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).\n\nHands-on experience with Salesforce and business account management.\n\nExceptional written and verbal communication skills.\n\nDemonstrated discretion in handling confidential and sensitive information.\n\nHighly organized, detail-oriented, and able to manage competing priorities in a fast-paced environment.\n\nAbility to work on-site in Boca Raton, FL four days per week, with the opportunity to move toward a hybrid schedule over time.\n\nNice to Have\nExperience supporting leadership in a FINRA- or SEC-regulated environment.\n\nBackground in wealth management, family office, or private client services.\n\nExposure to Chief of Staff, operations, or project management responsibilities.\n\nFamiliarity with compliance processes and regulatory documentation.\n\nWe connect top talent with vetted employers, competitive pay, and real growth opportunities.","description_format":"text","description_chars":3205,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity","Growth 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