{"id":1241693,"url":"https://alion.io/job/hire-hangar-rebate-processing-coordinator","title":"Rebate Processing Coordinator","company":{"id":5719,"name":"Hire Hangar","domain":"hirehangar.com","url":"https://alion.io/company/hirehangar","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":true,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":95,"open_postings":4,"ghost_share":0,"stale_share":0.25,"repost_share":0.25,"time_to_fill_p50_days":11,"computed_at":"2026-09-28T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":80000,"currency":"USD","period":"year","gross":null,"usd_annual":80000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-23T14:12:37Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-29T00:35:24Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Join Hire Hangar and work with fast-growing global companies while building a long-term career.\nRole Overview\nWe are looking for a detail-oriented Energy Rebate Processing Specialist to own the rebate submission function for a growing energy-efficiency and home-services business. In this role, you will collect and organize energy audit documentation, submit rebate applications to government and utility programs, and follow up persistently until every application is approved and paid. This is follow-up-intensive administrative work where accuracy directly protects revenue. If you are organized, tenacious, a fast learner, and genuinely comfortable handling administrative work at volume as part of a small, high-standards team, we want to hear from you.\nWhat You'll Do\nCollect and process energy audit documentation, including photos, measurements, square footage, insulation data, and property information required for rebate submissions.\n\nPrepare and submit rebate applications to programs such as NYSERDA, Con Edison, EmPower+ / NYHEP, Clean Heat, PSEG Long Island, and National Grid, following each program's specific requirements.\n\nTrack the status of all submitted applications and follow up proactively to move them through approval and payment.\n\nIdentify and resolve discrepancies, missing documents, and submission errors quickly and independently.\n\nMaintain accurate internal records of all submissions, statuses, and outcomes.\n\nCoordinate with the installation team to ensure documentation is captured at the appropriate stage of each job.\n\nStay current on program updates, rule changes, and deadlines across all rebate programs.\n\nSupport general administrative tasks related to the rebate function as needed.\n\nRequired Qualifications\nStrong computer proficiency, including online portals, spreadsheets, document management systems, and government submission platforms.\n\nExceptional attention to detail and accuracy when working with specific documentation requirements.\n\nTenacious, persistent follow-through. You do not let open items sit unresolved.\n\nFast learner who takes notes and retains information. All programs will be taught from scratch.\n\nSelf-motivated and efficient, with the ability to manage a high volume of submissions without close supervision.\n\nGenuine comfort with high-volume administrative work.\n\nStrong communication skills and the ability to work closely with leadership in a small, tight-knit team.\n\nAvailability to work in-office in Brooklyn four days per week, with one remote day.\n\nNice to Have\nPrior experience in an administrative, data entry, or document processing role with high accuracy requirements.\n\nFamiliarity with AI tools and ideas for automating or streamlining workflows.\n\nKnowledge of government rebate programs, energy efficiency incentives, or utility programs such as NYSERDA, Con Edison, or PSEG.\n\nBackground in construction, contracting, HVAC, or home services.\n\nExperience managing multiple concurrent workflows or case files.\n\nWe connect top talent with vetted employers, competitive pay, and real growth opportunities.","description_format":"text","description_chars":3086,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Growth opportunities"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Freelance & Talent Marketplaces"],"lifecycle":[{"event":"open","at":"2026-09-25T16:50:04Z"}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.668,"p_room":0.945,"age_days":4,"expected_fill_days":11,"reasons":["conf:1","velocity","win:mid"],"computed_at":"2026-09-28T05:45:00Z"},"pay":{"stated_usd_annual":80000,"is_top_pay":true},"html_url":"https://alion.io/job/hire-hangar-rebate-processing-coordinator","json_url":"https://alion.io/job/hire-hangar-rebate-processing-coordinator.json","meta":{"generated_at":"2026-09-29T01:46:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1438,"day_limit":5000,"remaining_today":3562,"minute_limit":60,"resets_at":"2026-09-30T00:00:00Z"}}}