{"id":2552481,"url":"https://alion.io/job/hire-overseas-purchasing-coordinator-bbs846","title":"Purchasing Coordinator (BBS846)","company":{"id":3912884,"name":"Hire Overseas","domain":"hireoverseas.com","url":"https://alion.io/company/hire-overseas","size_band":"5000+","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":{"label":"PT","utc_offset_min":-8,"utc_offset_max":-8},"hiring_geo_confidence":"inferred","locations":["Johannesburg, South Africa","Cape Town, South Africa","Mexico City, Mexico"],"countries":["ZA","MX"],"hiring_countries":["US","MX","PH","ZA"],"hiring_countries_total":4,"salary":null,"salary_estimate":{"min_usd":10500,"max_usd":19000,"period":"year","method":"role_country_seniority_unknown","sample_n":78},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-10-01T00:00:00Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-14T21:58:25Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"We're looking for a Purchasing Coordinator to run the operational side of every purchase order for two buyers at a fast-moving social commerce company. You will build approval packets, file item and vendor setup requests with the ERP partner, submit PO requests, check draft POs line by line, assemble wire packets, follow up with vendors for quotes, tracking, and routing forms, and keep one open-items tracker so nothing waits on a reminder.\nThis is a precision execution role. The buyers decide what to buy and at what price. Your job is to make sure what they decided actually happens, correctly, the first time. One wrong quantity, wrong entity, or wrong attachment is the failure mode of this role. If you have hands-on PO administration experience inside an ERP, write English that US vendors and finance teams read without hesitation, and take genuine pride in closing loops without being asked, this role is a strong fit.\nWhy You'll Want to Join\nYou will be paid in USD (bi-monthly: every 15th and 30th)\nPaid Time Off in accordance with company policy\nObservance of Holidays per company guidelines\n100% remote setup so you can work wherever you're most productive\nThis role requires at least 6 hours of overlap with 8 AM to 6 PM US Pacific Time, Monday through Friday; preferred shift is 8 AM to 4 PM Pacific\nWork directly with two buyers and a small, fast-moving leadership team with direct access and fast decisions\nDefined role from day one with a written six-step SOP and house email templates already in place\nWhat You'll Work On\nApproval Packets and Open-Items Tracker\nBuild price approval and wire approval requests from the buyer's deal sheet including model, brand, quantity, cost, retail reference link, entity, and channel\nAttach the correct supporting documents to every approval request\nLog every open approval in the tracker and chase it on a set cadence without waiting to be asked\nMaintain the tracker so it always reflects who something is stuck with and since when\nERP Item and Vendor Setup\nFile item setup and vendor setup requests on the ERP partner's forms accurately and completely\nCollect everything the ERP partner needs from the vendor: UPCs, package and master carton dimensions and weights, box photos, W-9s, resale certificates, and compliance documents\nFollow up with vendors until every document is received and the setup is complete\nPO Requests and PO Confirmations\nFill the PO request form correctly including vendor number, freight terms, payment terms, destination warehouse, sales group, and customer number by channel\nWhen the draft PO comes back, check it line by line and either approve it or send an exact, complete list of corrections\nFile retroactive POs for card and marketplace purchases as needed\nWire Packets and Vendor Follow-Through\nAssemble the full wire request including approval, PO, proforma, and paying account\nCall the vendor to verbally verify banking details before the wire is submitted\nRelay the wire confirmation to the vendor and then chase ship date, tracking, invoices, and the routing form\nLoop in logistics to schedule pickup and see each order through to receipt\nReconciliation and Records\nMatch received quantities to paid quantities and flag any discrepancies\nDraft short-ship or damage notices for the buyer to review and approve\nCollect invoices for accounting and keep all records organized and current\nWhat You Bring\n2 or more years of hands-on experience in purchasing operations, order administration, supply chain admin, or accounts payable support for a distributor, e-commerce seller, or trading company\nDirect experience administering purchase orders inside an ERP or order management system such as Dynamics AX, Dynamics 365, NetSuite, SAP, QuickBooks, or Odoo - and a clear understanding of POs, proforma invoices, freight terms, and payment terms\nProfessional written English with no review step; US vendors and finance staff should read your emails as native\nSpoken English confident enough to phone a US vendor and verify banking details\nStrong Excel and Google Sheets skills including lookups, clean table formatting, and reconciling one list against another\nKeeps a tracker, closes loops without reminders, and says clearly who something is stuck with and since when\nCareful with numbers and attachments; a wrong quantity, wrong entity, or wrong file is the failure mode of this role\nAvailable Monday through Friday with at least 6 hours of overlap with 8 AM to 6 PM US Pacific Time\nNice to Have\nExperience working for a US wholesale distributor, closeout buyer, Amazon seller, or TikTok Shop seller\nFiled item setup or vendor setup requests and collected product data including UPCs, dimensions, carton specs, and compliance certificates\nCoordinated LTL pickups including routing requests, BOLs, and pallet labels\nHandled Alibaba Trade Assurance orders, disputes, and refunds\nFamiliarity with Keepa, Helium 10, or similar Amazon data tools\nExperience with HubSpot or another CRM\nConversational Mandarin for Alibaba supplier communication\nHow to Apply\nPlease include:\nYour updated resume\nA 5-minute Loom video walking through a purchase order or vendor onboarding you personally administered from request to receipt, showing a tracker you built, and ending with one minute on the last time you caught an error before it went out\nOnly candidates who submit a Loom video will be moved to the next step of the hiring process.\nShortlisted candidates will complete a 30-day paid pilot with a clear checklist: run the full PO chain on a new order unaided and keep every open item on the tracker from day one.\nIf you are precise, close loops without being asked, and want to own the operational side of purchasing for a fast-moving social commerce team, this role gives you the structure and the direct access to do your best work.\nApplication Process Overview\nOur comprehensive selection process ensures we find the right fit for both you and our clients:\nInitial Application - Submit your application and complete our prequalifying questions\nVideo Introduction - Record an video introduction to showcase your communication skills and work experience\n Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)\nRecruitment Interview - Initial screening with our talent team\nExecutive Interview - Meet with senior leadership to discuss role alignment\nClient Interview - Final interview with the client team you'd be supporting\nBackground & Reference Check - Professional reference verification\n Job Offer - Successful candidates receive a formal offer to join the team\nEach stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations.\nWe'll keep you informed throughout the process and provide feedback at each step.","description_format":"text","description_chars":6802,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":true}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"},{"name":"Mexico","iso":"MX","kind":"country"},{"name":"Philippines","iso":"PH","kind":"country"},{"name":"South Africa","iso":"ZA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Social Commerce"],"lifecycle":[{"event":"open","at":"2026-10-14T18:18:15Z"}],"visa":[],"liveness":{"score":33,"band":"fade","label":"Fading","p_open":1,"p_active":0.437,"p_room":0.75,"age_days":13,"expected_fill_days":14,"reasons":["conf:0","agency","win:late"],"computed_at":"2026-10-14T22:35:43Z"},"pay":null,"html_url":"https://alion.io/job/hire-overseas-purchasing-coordinator-bbs846","json_url":"https://alion.io/job/hire-overseas-purchasing-coordinator-bbs846.json","meta":{"generated_at":"2026-10-14T22:35:43Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30484,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3912884},"rest":"https://alion.io/mcp/rest/get_company?id=3912884"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhire-overseas-purchasing-coordinator-bbs846"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhire-overseas-purchasing-coordinator-bbs846"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhire-overseas-purchasing-coordinator-bbs846"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hire-overseas-purchasing-coordinator-bbs846\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhire-overseas-purchasing-coordinator-bbs846"}]}