{"id":1932516,"url":"https://alion.io/job/hire-resolve-executive-assistant","title":"Executive Assistant","company":{"id":678136,"name":"Hire Resolve","domain":"hireresolve.com","url":"https://alion.io/company/hireresolve","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":"jobmail.co.za","ats_vendor":"Workable","truth_index":{"grade":"D","score":45,"open_postings":381,"ghost_share":0.997,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":8,"computed_at":"2026-10-06T05:45:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cape Town, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":14000,"max_usd":28000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":16},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"closed","first_seen_at":"2026-10-05T22:19:40Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-06T02:56:51Z","board_verified":false,"closed_at":"2026-10-06T02:56:51Z","days_open":0,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":0},"description":"Hire Resolve's client is seeking an experienced Executive Assistant to the CEO to provide full administrative and secretarial support in Cape Town, WC. This role involves managing travel, schedules, communication, insurance, imports, and event planning. The ideal candidate will be proactive, detail-oriented, and fluent in English and Afrikaans, with at least 5 years of relevant experience.\nKey Responsibilities:\nManage purchasing authorisation process and handle signed invoices for payment.\nOrganise local and international travel for the CEO and for trade/international fairs.\nManage Forex arrangements for international travel.\nHandle ad hoc personal bookings and research for the CEO.\nParticipate in developing and implementing administrative standards, policies, and practices.\nCommunicate directives from the CEO to executives, managers, and staff; follow up on assignments.\nScreen and direct incoming calls, visitors, mail, and email.\nMaintain files, records, calendars, and diaries.\nManage filing systems related to contracts, customer/property documentation, and plans.\nCoordinate meetings, including board preparations, shareholder reports, and catering.\nPrepare draft presentations for CEO meetings (e.g., POWWOW).\nTake minutes and manage agendas and minutes for meetings.\nProcess and manage CEO expense claims.\nManage vehicle insurance portfolio including additions, removals, and claims.\nOversee all insurance policies and arrange marine/transit cover as needed.\nManage import payments, verify import documentation, and purchase Forex.\nDetermine cash flow with Finance and book FECs for large purchases.\nReconcile bank statements with transactions bi-weekly.\nPlan and manage internal and external events (e.g., company Indabas).\nConduct self-assessment and undertake actions to address development areas.\nPerform any additional tasks as required by management.\nQualifications and Requirements:Diploma in Legal Secretarial or Paralegal studies.\nGrade 12 (Matric)\nMinimum 5 years of related experience.\nSolid knowledge of Microsoft Office Suite.\nKnowledge of office practices and import processing.\nStrong administration, organisational, and junior management skills.\nExcellent verbal and written communication skills in English and Afrikaans.\nHigh emotional intelligence and interpersonal skills.\nAbility to act decisively and with urgency.\nAbility to develop and support aligned teams.\nBusiness acumen and entrepreneurial aptitude.\nStrong problem-solving ability and creativity.\nExceptional attention to detail.\nComputer literacy and skills.\nAbility to make operational business-aligned decisions.\nAccountability for tasks and effective escalation.\nResponsible for company credit card.\nTransparent and timely communication, including email responses within 24 hours.\nContact Hire Resolve for your next career-changing move\nOur client is offering a highly competitive salary for this role based on experience.\nApply for this role today, contact Sonique Beetge Recruiter at Hire Resolve or on LinkedIn \nYou can also visit the Hire Resolve website: hireresolve.us or email us your CV: \nAlternatively, you can also contact me directly at \nWhen applying via email please use \"Executive Assistant\" as the subject line\nWe will contact you telephonically in 3 days should you be suitable for this vacancy. If you are not suitable, we will put your CV on file and contact you regarding any future vacancies that arise.","description_format":"text","description_chars":3486,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Afrikaans","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-05T22:19:40Z"},{"event":"close","at":"2026-10-06T02:56:51Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/hire-resolve-executive-assistant","json_url":"https://alion.io/job/hire-resolve-executive-assistant.json","meta":{"generated_at":"2026-10-06T23:01:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3942,"day_limit":5000,"remaining_today":1058,"minute_limit":60,"resets_at":"2026-10-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":678136},"rest":"https://alion.io/mcp/rest/get_company?id=678136"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhire-resolve-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhire-resolve-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhire-resolve-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hire-resolve-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhire-resolve-executive-assistant"}]}