{"id":489629,"url":"https://alion.io/job/hireframe-events-production-coordinator","title":"Events & Production Coordinator","company":{"id":6216,"name":"Hireframe","domain":"hireframe.com","url":"https://alion.io/company/hireframe","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":92,"open_postings":49,"ghost_share":0,"stale_share":0.51,"repost_share":0,"time_to_fill_p50_days":14,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":{"label":"UTC-8 – UTC-5","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["US","PH","MX"],"hiring_countries_total":3,"salary":null,"salary_estimate":{"min_usd":11000,"max_usd":20000,"period":"year","method":"role_country_seniority_unknown","sample_n":78},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Google Sheets","optional":false},{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-04-03T00:00:00Z","employer_posted_date":"2026-04-03","last_verified_at":"2026-10-12T20:12:21Z","board_verified":true,"closed_at":null,"days_open":192,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":192},"description":"You'll work directly with the Director to keep a complex, multi-event season running on time and on budget. Across 6 events and dozens of active vendor relationships, there's a lot happening simultaneously - your job is to make sure nothing falls through the cracks.\nThis role lives at the intersection of finance and operations. You'll manage vendor payments and onboarding in Ramp, maintain our event budgets, surface emerging issues before they become fires, and help the Director to stay focused on the right things at the right time. Strong communication and a proactive mindset are as important as technical skills here.\nBudget & Vendor Payments\nOwn day-to-day maintenance of the season event budget - record actuals, track variances, and flag when something is trending off-plan across any of the 6 events\nManage vendor onboarding and payment processing in Ramp, including setting up new vendors, submitting payments for approval, and ensuring invoices are coded correctly\nMonitor staged vendor payment schedules (deposits, milestone triggers, final payments) and proactively alert the team when action is needed\nSupport multi-currency reconciliation across USD, AUD, and CAD; flag conversion impacts on the budget.\nIssue Visibility & Communication\nActively surface emerging risks - budget overages, vendor delays, missing deliverables, or timeline slippage - before they escalate\nServe as a clear, reliable communication hub between the team and external vendors: coordinate timelines, follow up on deliverables, and hold vendors accountable without requiring the Director to step in on every thread\nPrepare concise budget summaries and status updates for leadership, translating complex budget data into clear, actionable snapshots\nMaintain visibility on all open items across the season so the team always has a current picture of where each event stands\nProject & Operations Coordination\nTriage the task queue in Asana - identify what's urgent, what's blocked, and what needs escalation\nBuild and maintain event timelines, pre-production checklists, and run-of-show documents\nTrack vendor contracts and ensure payment and deliverable milestones are met on schedule\nSupport ad hoc operational needs as the season progresses\nTools used\nBudget & Finance: Google Sheets, Ramp\nProject Management: Asana\nCommunication: Slack, Google Workspace\nExpenses & Payments: Ramp\nRequirements\n3-5 years in a production coordinator, production finance, or event operations role - ideally in entertainment, live events, sports, or agency production\nStrong command of complex spreadsheets (Google Sheets) - you can navigate a multi-sheet event budget model, not just enter data into one\nExperience managing vendor payments and onboarding, including working in AP or expense management tools\nSharp written English - vendor communications, internal Slack, and leadership summaries all need to be clear and professional\nProactive communicator - you flag problems before they become fires, and you follow up without being asked\nAble to work core PST working hours or start a few hours before to align with EST\nNice to have\nExperience with Ramp, Asana, or similar expense management and project management tools\nBackground in multi-currency budgeting or international event production\nLive event or sports production experience\nBenefits\nHireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:\n Permanent remote work flexibility\n Paid Time Off\n Health Maintenance Organization (HMO) coverage\n Annual performance bonuses\n Dedicated coaches offer an extra channel of support and skill-building\n Opportunities for professional growth\n At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.\nLearn More\nStay updated on open roles and industry insights.\nFollow us on:\n Instagram \n Facebook \n LinkedIn \n YouTube\n Visit our website: www.hireframe.com\n Tune in to our What Worked podcast\n\nCheck out What Worked podcast, hosted by our founders, Mike and Tyler, featuring conversations with business executives and founders-including some of our clients.","description_format":"text","description_chars":4289,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"},{"name":"Philippines","iso":"PH","kind":"country"},{"name":"Mexico","iso":"MX","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Business Process Outsourcing (BPO)"],"lifecycle":[{"event":"open","at":"2026-09-06T23:12:14Z"}],"visa":[],"liveness":{"score":3,"band":"cold","label":"Long shot","p_open":1,"p_active":0.114,"p_room":0.28,"age_days":192,"expected_fill_days":14,"reasons":["conf:3","stale_co","win:tail","crowd:"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/hireframe-events-production-coordinator","json_url":"https://alion.io/job/hireframe-events-production-coordinator.json","meta":{"generated_at":"2026-10-12T20:43:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":33696,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6216},"rest":"https://alion.io/mcp/rest/get_company?id=6216"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhireframe-events-production-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhireframe-events-production-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhireframe-events-production-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hireframe-events-production-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhireframe-events-production-coordinator"}]}