{"id":1221359,"url":"https://alion.io/job/hireframe-virtual-assistant","title":"Virtual Assistant","company":{"id":6216,"name":"Hireframe","domain":"hireframe.com","url":"https://alion.io/company/hireframe","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"C","score":67,"open_postings":40,"ghost_share":0.55,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-26T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":{"label":"PT","utc_offset_min":-8,"utc_offset_max":-8},"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["US","MX","PH"],"hiring_countries_total":3,"salary":null,"salary_estimate":{"min_usd":13500,"max_usd":31000,"period":"year","method":"role_country_seniority_unknown","sample_n":23},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Calendar","optional":false},{"name":"Google Docs","optional":false},{"name":"Google Sheets","optional":false},{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-09-25T12:07:06Z","employer_posted_date":"2026-09-25","last_verified_at":"2026-09-27T01:02:22Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"We are seeking a highly dependable and proactive Virtual Personal Assistant to provide real-time support to a business owner. This role involves joining live calls to take dictation, assisting with communications while traveling, and helping to keep daily tasks and priorities organized.\nThe ideal candidate is detail-oriented, responsive, and comfortable working in a fast-paced environment.\nSchedule: Monday-Friday, 11:00 AM-8:00 PM; Saturday, 10:00 AM-2:00 PM (US Pacific Time)\nDuties and Responsibilities\nJoin live calls to take dictation and detailed notes (pricing, action items/next steps, or dates)\nRead emails, text messages, and other correspondence aloud during travel times, take dictation, and send replies out to customers/the office.\nKeep the owner organized by tracking to-dos and important follow-ups.\nUpdate and maintain spreadsheets, logs, and other admin files.\nProvide light admin support as needed (e.g., scheduling, reminders)\nHelp to organize ideas regarding business growth that come up and the next steps needed to make it happen. Offering assistance where possible.\nCold calling- call and build relationships with pool service techs and contractors, offering referral bonuses for customers they send our way for remodels.\nMaintain regular contact, following up every month or two to keep relationships active. Track all outreach on a shared spreadsheet\nA rough script will be provided, but comfort with improvisation is important\nRequirements\nConfident, proactive, and comfortable taking initiative\nStrong ability to follow directions and execute tasks accurately\nPositive, professional attitude\nFluent in English, both written and spoken\nFast and accurate typing skills\nStrong multitasking and organizational skills, with the ability to manage multiple priorities without letting tasks fall through the cracks\nExperience with English dictation, transcription, note-taking, or similar tasks\nProficiency with Google Workspace (Gmail, Google Docs, Google Sheets, Google Calendar, etc.)\nComfortable with cold calling; approximately 30% of the role will involve cold calling\nAvailable to work on Saturdays\nMust be based in Mexico\nBenefits\nHireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:\nPermanent remote work flexibility\nPaid Time Off\nHealth Maintenance Organization (HMO) coverage\nAnnual performance bonuses\nDedicated coaches offer an extra channel of support and skill-building\nOpportunities for professional growth\n* Applicable for full-time permanent roles\nAt Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.\nLearn More\nStay updated on open roles and industry insights.\nFollow us on:\n Instagram \n Facebook \n LinkedIn \nYouTube\nVisit our website: www.hireframe.com\nTune in to our What Worked podcast\n\nCheck out What Worked podcast, hosted by our founders, Mike and Tyler, featuring conversations with business executives and founders-including some of our clients.","description_format":"text","description_chars":3161,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"},{"name":"Mexico","iso":"MX","kind":"country"},{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Recruiting & Staffing","Business Process Outsourcing (BPO)"],"lifecycle":[{"event":"open","at":"2026-09-25T12:07:06Z"}],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":0,"expected_fill_days":25,"reasons":["conf:1","stale_co","win:early"],"computed_at":"2026-09-26T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/hireframe-virtual-assistant","json_url":"https://alion.io/job/hireframe-virtual-assistant.json","meta":{"generated_at":"2026-09-27T01:10:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1061,"day_limit":5000,"remaining_today":3939,"minute_limit":60,"resets_at":"2026-09-28T00:00:00Z"}}}