{"id":2809814,"url":"https://alion.io/job/hitachi-administration-specialist","title":"Administration Specialist","company":{"id":129,"name":"Hitachi","domain":"hitachi.com","url":"https://alion.io/company/hitachi","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":92,"open_postings":261,"ghost_share":0.004,"stale_share":0.475,"repost_share":0.031,"time_to_fill_p50_days":19,"computed_at":"2026-10-21T05:46:15Z"}},"role":"HR","role_family":"HR","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mysore, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":10000,"max_usd":24000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":17},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-14T00:00:00Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-20T17:28:52Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Location:\nMysore, Karnataka, IndiaJob ID:\nR0124514Date Posted:\n2026-10-14Company Name:\nHITACHI ENERGY INDIA LIMITEDProfession (Job Category):\nAdministration & FacilitiesJob Schedule:\nFull timeRemote:\nNoJob Description:\nMission Statement\nFacility & Shift Enablement: Ensure seamless 24x7 facility and administration support, aligned to shift-based manufacturing operations. Transport & Workforce Access: Provide safe, reliable, and timely transport solutions, especially for shift employees including women workforce. Employee Experience: Deliver high-quality workplace services (canteen, hygiene, security, amenities) to support productivity and well-being.\nCompliance & Governance: Ensure full adherence to statutory requirements, safety norms, and internal governance standards.\nHow you'll make an impact\nManage end-to-end factory administration operations including housekeeping, security, canteen, transport, and infrastructure, aligned to multi-shift manufacturing (including night shifts).\nOwn and ensure shift-wise transport management,\nRoute planning and optimization based on shift timings, Safe and punctual pick-up/drop services\nSpecial focus on late evening/night shift transport for women employees as per statutory and company guidelines\nEnsure transport safety compliance, including GPS tracking, driver verification, adherence to speed/safety norms, and emergency escalation protocols.\nOversee canteen operations across shifts, ensuring:\nAvailability of meals/snacks aligned to shift timings\nHygiene, FSSAI compliance, and quality standards\nNutritional adequacy for shopfloor workforce\nEnsure 24x7 housekeeping and facility readiness, particularly for high-usage shopfloor and common areas during shift transitions.\nManage and govern security operations, including access control, gate management, shift movement tracking, and visitor management.\nDrive compliance with statutory requirements:\nContract Labour (Regulation & Abolition) Act\nKarnataka Shops & Establishment / Factory Act provisions (where applicable for welfare & transport)\nCanteen, transport, and labour license requirements\nLead strong vendor governance, including:\nTransport, canteen, and facility vendors\nSLA definition, performance reviews, and cost optimization\nEnsuring manpower discipline and compliance from contractor workforce\nEnsure readiness for internal/external audits, maintaining all records related to transport, canteen, contract labour, and admin compliance.\nPartner with HR and EHS to support:\nDrive cost control and budgeting for admin services, focusing on efficiency in transport utilization and vendor spend.\nLead continuous improvement initiatives\nSupervise admin team and contractor workforce, ensuring shift coverage and service continuity\nDrive performance management and accountability for admin staff and vendors\nBuild a service-oriented and responsive culture, especially for shift workforce requirements\nEnsure discipline, compliance, and safety adherence across all admin-managed services.\nResponsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines. \nLiving Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business\nYour Background\nBachelor’s degree (Administration / Commerce / Engineering preferred)\n5-8 years of experience in factory administration / facility management in a shift-based manufacturing environment\nHands-on experience in transport management for shift operations (mandatory for Mysore context)\nStrong knowledge of contract labour compliance, vendor management, and statutory requirements\nGood stakeholder management and problem-solving skills\nProficiency in SAP / MS Office tools\nProficiency in both spoken & written English language is required.\nAccessibility and reasonable accommodation\nQualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing ageneral inquiry formon our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.\n\nThis is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.\n\nUse of Al and automated tools in recruitment\nAs part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well asHitachi's Global Data Privacy Notice.\nBackground Screening and Security Checks\nAs part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.\nFor certain roles-particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions-additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.\nThe scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. 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