{"id":1923194,"url":"https://alion.io/job/hitachi-administrative-assistant-hq","title":"Administrative Assistant- HQ","company":{"id":129,"name":"Hitachi","domain":"hitachi.com","url":"https://alion.io/company/hitachi","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":92,"open_postings":261,"ghost_share":0.004,"stale_share":0.475,"repost_share":0.031,"time_to_fill_p50_days":19,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dallas, United States","Hillsboro, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":21,"max":29,"currency":"USD","period":"hour","gross":null,"usd_annual":58000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-05T18:52:10Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-20T17:28:52Z","board_verified":true,"closed_at":null,"days_open":16,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":16},"description":"Location:\nDallas, Texas, United StatesJob ID:\nR0147284Date Posted:\n2026-10-05Company Name:\nHITACHI HIGH-TECH AMERICA, INC.Profession (Job Category):\nAdministration & FacilitiesJob Schedule:\nFull timeRemote:\nNoJob Description:\nHITACHI HIGH-TECH AMERICA, INC.\nPOSITION DESCRIPTION\nPOSITION TITLE: Administrative Assistant\nThe ability to read, write, and speak Japanese is preferred; candidates with working knowledge or basic proficiency are acceptable.\nDIV/DEPARTMENT NAME: (HTA) Corporate HQ\nREPORTS TO: Assistant Manager, Administrative\nPOSITION STATUS: Full-Time\nWORK LOCATION: (1) in Hillsboro, OR and (1) in Dallas, TX\nWORK STYLE DESIGNATION: Onsite \nWORK STYLE REQUIREMENT: Onsite\nFLSA STATUS: Non-Exempt\nTRAVEL REQUIRED: Minimal \nPOSITIONS SUPERVISED: None\nEXPECTED PAY RANGE: $21.51 to $29.58 Hourly\nThe pay ranges listed above are for each position’s base pay only. This position may be eligible for other compensation including incentive pay and/or allowances. Candidates will receive additional information during the interview and selection process.\nPOSITION SUMMARY\nThe Administrative Assistant provides administrative, clerical and logistical support to the Senior Executive Assistant, executive leadership team, Division VP/GMs, and local functional teams within DLS and NCP. Responsibilities include assisting with scheduling, event coordination, travel arrangements, document preparation and onsite guest support. \nThe ideal candidate will be highly organized, proactive, and have the ability to manage multiple priorities in a fast-paced environment while ensuring seamless communication and providing responsive administrative support across all levels of the organization.\nPRIMARY RESPONSIBILITIES\nMajor Responsibilities/Activities (List in order of importance the essential functions of the job and the approximate percentage of time spent on each of the activities; describe what must be accomplished, not how it must be done; include supervision or management responsibilities, quality and quantity standards, and % Time (as applicable.)\nScheduling & Meeting Coordination (20%)\nAssist with scheduling internal and external meetings for the executive leadership team, Division VP/GMs and local functional teams.\nReserve meeting rooms and distribute Outlook calendar invitations to required attendees.\nPrioritize coordination of scheduling requests and communicate meeting updates to help ensure smooth meetings and event logistics. Event & Travel Logistics (30%)\nAssist with coordinating logistics for executive meetings (e.g., onsite budget meetings, internal audits) and division-hosted events (e.g., trade shows, customer engagements). Responsibilities include arranging hotel accommodations, transportation, meeting venues, catering, and dining reservations; maintaining accurate and up-to-date travel itineraries; and supporting coordination efforts with internal teams and external vendors. \nProvide onsite administrative support during meetings and events, including travel as needed.\nCoordinate with local employees, vendors, or customers to support meeting and event logistics offsite activities. Onsite Guest & Facilities Support (20%)\nCoordinate guest registration with the Security team nd pre-registering visitors in advance.\nGreet and escort guests to meeting rooms and notify the appropriate hosts upon arrival.\nPrepare meeting rooms with beverages and snacks as needed; order catering and stocking refreshments and resetting meeting rooms after use. \nCoordinate with the IT team to support meeting connectivity and audiovisual setup requirements. \nCollaborate with General Affairs (GA) to support meeting and event preparation activities as needed.\nProvide administrative support as needed for onsite meetings and events hosted by divisions and special groups.\nArrange third-party services for the executives as needed (e.g., notary services). Correspondence, Documentation & Reporting (15%)\nAssist with preparing, organizing and coordinating special correspondence, reports, presentation materials and other documents for executives as requested.\nMaintain organized file management and division records.\nSupport general office administrative functions, including managing division office supplies and incoming/outgoing mail. General Administrative & Clerical Support (15%)\nAct as liaison between executives, division managers, and department staff. \nProvide clerical support to relieve division managers and staff of administrative details.\nProvide communication support, including translation assistance as needed.\nScreen and prioritize emails.\nSupport visa/passport documentation processes as needed.\nPrepare and process travel expense reporting.\nAssist with special administrative projects as directed.\nProvide administrative support to various functional areas of the company based on business need. EDUCATION, LICENSES, AND/OR CERTIFICATION REQUIREMENTS\nHigh School diploma or equivalent required; additional college coursework or administrative training preferred. \nEXPERIENCE AND TRAVEL REQUIREMENTS\nThree (3) to five (5) years of similar work experience is preferred.\nLimited domestic and/or international travel may be required.\nSKILLS AND ABILITIES REQUIREMENTS/SAFETY REQUIREMENTS\nProficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint. \nThe ability to read, write, and speak Japanese is preferred; candidates with working knowledge or basic proficiency are acceptable. \nBasic reading, writing, and math skills required.\nStrong interpersonal skills with the ability to handle sensitive and confidential information professionally. \nAbility to communicate effectively with employees, customers, and vendors at various levels of the organization.\nAbility to work independently and manage administrative tasks with little supervision.\nStrong attention to detail with the ability to prioritize tasks, maintain accurate records, and meet deadlines. \nAbility to work in a fast-paced environment while managing multiple assignments and changing priorities. \nFlexible to work overtime on a limited basis as needed. \nAbility to work fully onsite at your designated location.\nEqual Opportunity Employer (EOE)\nHitachi High-Tech America, Inc. is an equal opportunity employer. HitachiHigh-Tech America, Inc. is committed to equal employment opportunities for qualified applicants without discrimination on the basis of actual or perceived of race (including traits historically associated with race, such as natural hairstyle), color, national origin, ancestry, religious creed, age, sex, sexual orientation, gender (including gender expression and gender identity), marital status, registered domestic partner status, family status, military and veteran status, domestic violence victim status, medical condition (including genetic characteristics), physical or mental disability, pregnancy, or any other legally protected characteristic or status.\nIf you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries ","description_format":"text","description_chars":7188,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"Japanese","level":"All levels","optional":true}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Enterprise Storage Systems","IT Consulting & Digital Transformation","Systems Integrators","Electrical Equipment & Cables"],"lifecycle":[{"event":"open","at":"2026-10-05T18:52:10Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.8,"p_room":0.75,"age_days":15,"expected_fill_days":19,"reasons":["conf:12","velocity","win:late","comp:brand"],"computed_at":"2026-10-21T05:46:15Z"},"pay":{"stated_usd_annual":58000,"is_top_pay":false},"html_url":"https://alion.io/job/hitachi-administrative-assistant-hq","json_url":"https://alion.io/job/hitachi-administrative-assistant-hq.json","meta":{"generated_at":"2026-10-22T01:43:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":938,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":129},"rest":"https://alion.io/mcp/rest/get_company?id=129"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhitachi-administrative-assistant-hq"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhitachi-administrative-assistant-hq"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhitachi-administrative-assistant-hq"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hitachi-administrative-assistant-hq\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhitachi-administrative-assistant-hq"}]}