{"id":2205092,"url":"https://alion.io/job/hitachi-project-coordinator-3","title":"Project Coordinator","company":{"id":129,"name":"Hitachi","domain":"hitachi.com","url":"https://alion.io/company/hitachi","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":159,"ghost_share":0,"stale_share":0.151,"repost_share":0.044,"time_to_fill_p50_days":20,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":62124,"max":93186,"currency":"CAD","period":"year","gross":null,"usd_annual":65291},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-02T00:00:00Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-11T21:46:32Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Location:\nToronto, Ontario, CanadaJob ID:\nR0146367Date Posted:\n2026-10-02Company Name:\nHitachi Rail Canada Inc.Profession (Job Category):\nAdministration & FacilitiesJob Schedule:\nFull timeRemote:\nNoAbout Us\nA career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.\nJob Description:\nProvide administrative & operational support to the Project Managers & project team for assigned projects.\nKey Accountabilities / Key Areas of Responsibility\nProvide Administrative Support to the Project Manager(s), Director(s), and Projects Portfolio Director\nSupport the launch of new projects by following Project Initiation instructions.\nSchedule project meetings, prepare agendas, attend meetings, record attendance, take minutes, maintain action item logs, and distribute meeting minutes.\nPlan, organize, and coordinate meeting logistics, including room bookings and catering arrangements.\nMaintain out-of-office records for project staff.\nCoordinate preparation and timely completion of weekly and monthly reports for department heads and customers.\nProvide Logistical Support to the Project Team\nArrange visitor badges, wireless access, and maintain visitor logs.\nCoordinate travel and visa arrangements for staff travelling to project sites.\nRaise purchase requisitions (PRs), IRFs, PPRs, and RMAs, and process accounts payable invoices.\nAssist users in obtaining access to company applications and systems.\nSupport shipment of project documents and equipment.\nCoordinate project team building activities, celebrations, and events.\nSupport Project Data Management Activities\nMaintain correspondence tracking logs for incoming and outgoing communications.\nMonitor customer communications and follow up on pending responses.\nProofread and edit project documents.\nSupport document archival and records management in project SharePoint repositories.\nAudit project data repositories to ensure compliance with company processes.\nMaintain organizational charts and project team information.\nKeep project-related records and SharePoint communities updated.\nSupport Project Documentation Management Activities\nPrepare and maintain Contract Data Requirements Lists (CDRLs), milestone charts, metrics, and project graphs.\nCoordinate and track project deliverables and action items to ensure timely completion.\nManage submission of contractual deliverables through customer portals and systems.\nSupport Project Reporting Activities\nAssist Project Managers in preparing Project Progress Reviews.\nSupport collection of project inputs and follow-up of action plans.\nEnsure Business Continuity\nProvide backup support for other Project Coordinators as required.\nArrange backup coverage and SAP charge code assignments during absences.\nMaintain up-to-date project processes, guidelines, and handover documentation to facilitate continuity and knowledge transfer\nKey Requirements\nPost-secondary education or equivalent. \nFluent in English, both written and spoken. \nAbility to work independently with minimal supervision. \nStrong administrative skills with a high level of accuracy and attention to detail. \nStrong organizational skills with the ability to manage multiple priorities. \nExcellent written and verbal communication skills. \nExcellent interpersonal skills. \nAbility to effectively interact with peers, managers, customers, and subcontractors. \nAdvanced computer literacy, including MS Office (Excel, Word, Visio, PowerPoint). \nProficiency in JIRA, SAP, and SharePoint is considered an advantage. \nPreferred Qualifications\nFrench and/or Spanish language proficiency is an asset. \nAdministration diploma is an asset.\nExperience working in project environments is an asset. \nExperience working on complex and international projects is an asset\nBase Salary Range : $62,124 - $93,186\nThe Company provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:\nHealth, Dental and Vision plans - 100% of premiums are company-paid\nRetirement Savings Plan with a company match\nCompany paid holidays - 3 weeks of vacation\nCompany provided Life and accident Insurance, LTD\nWorklife programs such as Flextime and a variety of Development and Training opportunities\nThis posting relates to an existing vacancy.\nOur hiring process uses both human and technology-assisted (AI) tools to support candidate screening and assessment. All results are reviewed by people, and all hiring decisions are made by people.\nThank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs athttps://www.hitachirail.com/careers.\nAt Hitachi Rail, there is a place for everyone.We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view.It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.\nWe would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail","description_format":"text","description_chars":5430,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"French","level":"Advanced (C1)","optional":true},{"language":"Spanish","level":"Advanced (C1)","optional":true},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Retirement plans"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Enterprise Storage Systems","IT Consulting & Digital Transformation","Systems Integrators","Electrical Equipment & Cables"],"lifecycle":[{"event":"open","at":"2026-10-09T22:53:05Z"}],"visa":[],"liveness":{"score":66,"band":"ok","label":"Likely open","p_open":1,"p_active":0.738,"p_room":0.9,"age_days":8,"expected_fill_days":20,"reasons":["conf:2","velocity","win:mid","comp:brand"],"computed_at":"2026-10-10T05:45:15Z"},"pay":{"stated_usd_annual":65291,"is_top_pay":true},"html_url":"https://alion.io/job/hitachi-project-coordinator-3","json_url":"https://alion.io/job/hitachi-project-coordinator-3.json","meta":{"generated_at":"2026-10-11T23:12:58Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13903,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":129},"rest":"https://alion.io/mcp/rest/get_company?id=129"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhitachi-project-coordinator-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhitachi-project-coordinator-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhitachi-project-coordinator-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hitachi-project-coordinator-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhitachi-project-coordinator-3"}]}