{"id":4001144,"url":"https://alion.io/job/hitachi-site-administrator","title":"Site Administrator","company":{"id":129,"name":"Hitachi","domain":"hitachi.com","url":"https://alion.io/company/hitachi","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":85,"open_postings":662,"ghost_share":0.006,"stale_share":0.761,"repost_share":0.014,"time_to_fill_p50_days":16,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Energy","role_family":"Energy","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Vaasa, Finland","Helsinki, Finland","Tampere, Finland","Ballerup, Denmark","Solna, Sweden","Ludvika, Sweden","Middelfart, Denmark","Västerås, Sweden"],"countries":["FI","DK","SE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-09T00:00:00Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-11T00:38:04Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Location:\nVaasa, Ostrobothnia, FinlandJob ID:\nR0149423Date Posted:\n2026-11-06Company Name:\nHITACHI ENERGY FINLAND OYProfession (Job Category):\nEngineering & ScienceJob Schedule:\nFull timeRemote:\nNoJob Description:\nThe opportunity\nAre you an organized and proactive professional who enjoys keeping things running smoothly and supporting others to succeed? We are looking for a Site Administrator to join our Nordic Grid Integration organization and support the successful execution of substation projects across Finland, Sweden and Denmark.\nThe position can be based in Finland (Helsinki, Tampere or Vaasa), Sweden (Västerås, Ludvika or Stockholm) or Denmark (Middelfart or Ballerup). Depending on the project phase, the role involves travel to project sites approximately 1-3 days per week in Finland, Sweden or Denmark.\nIn this role, you will be an important part of our project organization, supporting Site Managers as well as Civil and Electrical Engineering teams with a wide range of administrative and coordination activities. From onboarding and reporting to travel arrangements, documentation and day-to-day site administration, your work will help our project teams stay organized and focused on delivering high-quality projects.\nThis is an exciting opportunity to work in an international project environment, collaborate with colleagues across the Nordics and contribute to projects that are enabling the energy transition.\nHow you’ll make an impact\nCoordinate day-to-day site administration, including registers, calendars, contact information and SharePoint content.\nSupport the onboarding and induction of site personnel and maintain relevant attendance and personnel records.\nCoordinate and consolidate reporting inputs from Engineering, HSE, Quality and Project Controls.\nSupport effective document management by maintaining administrative files and helping project teams locate relevant information and documentation.\nAssist with the preparation of documentation and supporting evidence for internal and external audits.\nCoordinate practical arrangements such as travel, accommodation, local transportation and office services.\nMaintain lessons learned records and support administrative activities during project closeout.\nWork closely with Site Managers, project teams and other internal and external stakeholders across the Nordic organization.\nYour background\nA relevant qualification in business, project or office administration, or equivalent experience.\nPrevious experience in a project, construction site or technical office environment would be an advantage.\nStrong MS Office skills.\nGood organizational skills and attention to detail, with the ability to manage several activities and priorities simultaneously.\nExperience in meeting coordination, reporting and document management.\nA proactive and service-oriented approach, with the ability to work independently while collaborating effectively with different teams and stakeholders.\nFluent written and spoken skills in local language. Strong skills in English.\nWillingness and ability to travel within the Nordic countries according to project needs\nMore about us\n\n Ready for a new exciting challenge? Apply for the position by 4 December 2026. Please note that we will initiate interviews as candidates apply and the position will be filled and closed as soon as a suitable candidate is found.\nFor more information about this role, please contact Veikko Sahlman, Head of Site Management, at +358 40 187 2456.\nAccessibility and reasonable accommodation\nQualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing ageneral inquiry formon our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.\n\nThis is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.\n\nUse of Al and automated tools in recruitment\nAs part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well asHitachi's Global Data Privacy Notice.\nBackground Screening and Security Checks\nAs part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.\nFor certain roles-particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions-additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.\nThe scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. 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