{"id":3024316,"url":"https://alion.io/job/hitt-contracting-associate-events","title":"Associate, Events","company":{"id":1959487,"name":"HITT Contracting","domain":"hitt.com","url":"https://alion.io/company/hitt-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":85,"open_postings":63,"ghost_share":0,"stale_share":0.619,"repost_share":0,"time_to_fill_p50_days":48,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Marketing","role_family":"Marketing","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Washington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":67000,"max":87000,"currency":"USD","period":"year","gross":null,"usd_annual":87000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-21T18:40:06Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-24T00:48:06Z","board_verified":false,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.\nAssociate, EventsJob Description:\nHITT’s events are an important expression of our brand-bringing together clients, partners, and team members to celebrate meaningful milestones, strengthen relationships, and create memorable experiences. The Events Associate plays an essential role in delivering these moments with quality, thoughtfulness, and attention to detail.\nReporting to the Events Manager, you will support the planning, coordination, and execution of large-scale internal and client-facing events across the enterprise. These experiences may include project milestone celebrations, client and team member engagements, corporate gatherings, industry award programs, tradeshows, sponsorships, and regional initiatives.\nYou will work closely with the Events team, Team Member Engagement, and collaborate with the broader marketing department, regional office managers, and other internal and external key stakeholders. From the first planning conversation through event-day execution and closeout, you will help keep details organized, communications timely, and every element moving forward.\nThe ideal candidate is highly organized, service-oriented, and energized by bringing people together. You communicate clearly, follow through consistently, anticipate needs, and remain composed while managing multiple priorities in a fast-paced environment. Success in this role requires strong project coordination, written communication, administrative, and relationship-building skills-as well as a genuine commitment to creating exceptional experiences for HITT’s clients, partners, and team members.\nDomestic travel and occasional evening or weekend support are required.\nRESPONSIBILITIES\nSupport the Events Manager in planning and executing HITT’s signature internal team member events, client experiences, project milestone celebrations, and other enterprise and regional programs.\nHelp deliver groundbreakings, topping out ceremonies, grand openings, project tours, client gatherings, team member events, and other special experiences.\nGather event requirements from project teams and internal stakeholders, helping translate objectives into organized and actionable event plans.\nDevelop and maintain event briefs, project timelines, checklists, action items, production schedules, contact lists, and shared planning files.\nCoordinate event logistics, including registration, guest lists, invitations, attendee communications, signage, name badges, gifting, branded materials, equipment, and supplies.\nBuild and maintain RSVP forms and registration trackers; monitor responses, resolve missing information, prepare attendance reports, and communicate updates to the event team.\nDraft and proofread save-the-dates, invitations, reminders, logistical emails, attendee instructions, internal updates, thank-you messages, and other event communications.\nAssist with vendor research, availability, proposal and quote collection, ordering, production schedules, shipment tracking, and day-to-day coordination under the direction of the Events team.\nSupport event budgets by preparing purchase requests, processing invoices, tracking expenses, reconciling charges, and maintaining complete and accurate financial records.\nPrepare event-day materials and provide on-site support for setup, registration, signage, guest arrivals, vendor coordination, program execution, breakdown, and real-time troubleshooting.\nHelp ensure each attendee experience reflects HITT’s brand standards and commitment to hospitality, from the first communication through post-event follow-up.\nMaintain HITT’s master event and project milestone calendars, event request tracker, preferred-vendor information, planning templates, contact lists, and event archives.\nCoordinate industry award communications and ceremony logistics, including internal notifications, ticket and table requests, attendee lists, calendar invitations, invoices, award details, and follow-up communications.\nSupport award submissions by tracking deadlines and requirements, gathering project information and supporting materials, coordinating internal reviews, and maintaining final submission records.\nAssist with tradeshow and sponsorship logistics, attendee coordination, booth materials, HITT-branded items, shipping, and on-site requirements.\nSupport post-event closeout by organizing attendance records, photography, feedback, expenses, vendor documentation, lessons learned, and information used for reporting and future planning.\nIdentify opportunities to improve planning tools, processes, templates, and the overall consistency and quality of HITT events.\nProvide administrative and project support to the Events team and broader Marketing department as business priorities require.\nQUALIFICATIONS\nBachelor’s degree in marketing, communications, hospitality, business, or a related field preferred; equivalent relevant experience will be considered.\n1-3 years of experience in event coordination, marketing, hospitality, communications, project administration, or a related field preferred; relevant internship experience may be considered.\nStrong organizational and task-management skills, with the ability to manage multiple priorities, meet deadlines, and follow through reliably on details.\nExcellent written and verbal communication skills, sound judgment, and a polished, service-oriented approach when working with team members, clients, executives, partners, and vendors.\nMeticulous attention to detail and demonstrated ability to proofread event communications, attendee information, schedules, and production materials accurately.\nAbility to build productive working relationships across teams, offices, and levels of the organization.\nAbility to work independently and collaboratively, take direction, anticipate needs, solve problems, and adapt quickly as event details or priorities evolve.\nPoise and resourcefulness in fast-paced, client-facing, and event-day environments.\nProficiency in Microsoft Office required; experience with event-registration platforms, CRM systems, project-management tools, Adobe Creative Cloud, Microsoft Dynamics, or ClickDimensions is a plus.\nAbility to travel domestically and support occasional early-morning, evening, or weekend events.\nExperience in the A/E/C industry, corporate events, award programs, tradeshows, sponsorships, or branded merchandise is a plus but not required.\nIn accordance with Virginia Senate Bill 215 (SB 215), the base salary range for this position is:\n$67,000.00 - $87,000.00\nCompensation in other cities and states may vary. HITT Contracting offers a competitive total benefits and compensation package including performance-based bonuses, premium health care coverage including vision and dental, employer-matched 401(k), wellness reimbursement program, paid holidays and time-off, and other voluntary benefits and leave types. The determination of salary is based on the candidate’s individual professional experience, qualifications, education, skills, and training.\nHITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.","description_format":"text","description_chars":7839,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Milestone celebrations"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Construction"],"lifecycle":[{"event":"open","at":"2026-10-21T18:40:06Z"}],"visa":[],"liveness":{"score":54,"band":"ok","label":"Likely open","p_open":0.9,"p_active":0.602,"p_room":1,"age_days":4,"expected_fill_days":48,"reasons":["conf:53","stale_co","win:early","comp:junior,brand"],"computed_at":"2026-10-26T05:57:25Z"},"pay":{"stated_usd_annual":87000,"is_top_pay":true},"html_url":"https://alion.io/job/hitt-contracting-associate-events","json_url":"https://alion.io/job/hitt-contracting-associate-events.json","meta":{"generated_at":"2026-10-26T10:34:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14184,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1959487},"rest":"https://alion.io/mcp/rest/get_company?id=1959487"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhitt-contracting-associate-events"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhitt-contracting-associate-events"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhitt-contracting-associate-events"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hitt-contracting-associate-events\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhitt-contracting-associate-events"}]}