{"id":883850,"url":"https://alion.io/job/hive-robotics-team-assistant-mfd","title":"Team Assistant (m/f/d)","company":{"id":695337,"name":"Hive Robotics","domain":"hive-robotics.com","url":"https://alion.io/company/hive-robotics","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Personio","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Munich, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":63000,"period":"year","method":"role_country_seniority_unknown","sample_n":200},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"TheHive","optional":false}],"status":"live","first_seen_at":"2026-04-13T11:04:37Z","employer_posted_date":"2026-04-13","last_verified_at":"2026-10-19T22:53:59Z","board_verified":true,"closed_at":null,"days_open":189,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":188},"description":"Role\nHive Robotics is a Munich-based deep-tech startup on a mission to make autonomous teaming and swarming a reality across air, land, sea, and space. We develop industrial-grade hardware and software modules that connect heterogeneous unmanned systems into intelligent, collaborative swarms, powered by our proprietary C3 (Command, Control, Connect) architecture.Founded by aviation veterans with deep expertise in drone hardware, secure communications, and autonomous systems, we are building the backbone for global robotic collaboration, serving customers in defence, disaster response, critical infrastructure, and beyond.\nAs our Team Assistant, you are the operational backbone of the Hive Robotics office in Munich, on a part-time (approx. 30h/week) or full-time basis. You keep things running smoothly so that our engineers and leadership can focus entirely on building world-class technology. You are organized, proactive, and at ease in a fast-moving startup environment where priorities can shift quickly and no two days look the same. Over time, you will also take on sensitive operational responsibilities in HR administration and finance support, making trust and discretion central to this role. We expect regular on-site presence in our Munich office given the nature of these responsibilities.\nResponsibilities\n What You Will DoManage our day-to-day office operations, including supplies, mail and facility \nAct as the first point of contact for visitors, guests, and external service providers, ensuring a professional and welcoming experience\nCollaborate closely with Finance, HR, and Operations on cross-functional topics as the team grows\n\nSupport HR administration including preparation and management of employment contracts and coordination with our payroll provider\n\nSupport scheduling and travel coordination for the team\n\nAssist with the planning and execution of internal team events and offsites\nCoordinate onboarding logistics for new team members (access, equipment, office setup)\nSupport administrative tasks such as invoice processing and travel expense pre-accounting\nOversee office assets including keys, access cards, and equipment tracking\nIdentify and implement improvements to administrative processes and tools\nRequirements\n What You BringExperience in team assistance, office management, or a comparable administrative role, ideally in a startup or fast-paced environment\n\nHighly organized, structured, and reliable, with strong attention to detail\nProactive mindset: you anticipate needs, take initiative, and follow through without being asked twice\nStrong interpersonal skills and a collaborative, service-oriented approach\nAdvanced English AND German language skills (B2 or higher in both)\n\nComfortable with standard office tools (Google Workspace or MS Office)\n\nDiscretion and professionalism when handling sensitive information","description_format":"text","description_chars":2875,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"German","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-14T02:41:38Z"}],"visa":[],"liveness":{"score":5,"band":"cold","label":"Long shot","p_open":1,"p_active":0.195,"p_room":0.28,"age_days":188,"expected_fill_days":32,"reasons":["conf:1","win:tail","crowd:"],"computed_at":"2026-10-19T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/hive-robotics-team-assistant-mfd","json_url":"https://alion.io/job/hive-robotics-team-assistant-mfd.json","meta":{"generated_at":"2026-10-19T22:59:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1914,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-20T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":695337},"rest":"https://alion.io/mcp/rest/get_company?id=695337"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhive-robotics-team-assistant-mfd"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhive-robotics-team-assistant-mfd"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhive-robotics-team-assistant-mfd"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hive-robotics-team-assistant-mfd\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhive-robotics-team-assistant-mfd"}]}