{"id":2947030,"url":"https://alion.io/job/hle-inc-payroll-clerk-2","title":"Payroll Clerk","company":{"id":4422934,"name":"HLE Inc","domain":"hleincusa.com","url":"https://alion.io/company/hleincusa","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Colton, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":63000,"max_usd":162000,"period":"year","method":"role_country_seniority_unknown","sample_n":12606},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-20T18:56:23Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-30T17:55:55Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"ABOUT THE OPPORTUNITY\nMendoza Companies is a multi-entity ecosystem of construction, services, and investment businesses operating under The Mendoza Way. The platform includes High-Light Electric, Inc. (HLE) - a California-based union electrical infrastructure contractor founded in 1996 delivering public works and complex electrical construction across California - along with Mendoza Trust and an international independent contractor workforce.\nWe partner with Caltrans, municipalities, transit authorities, and infrastructure programs throughout California, with active expansion into Nevada, Arizona, and additional U.S. markets. In 2025, HLE was recognized on the Inc. Regionals Pacific list - #116.\nMendoza Companies is guided by Mission 2040: to build a $1 billion business ecosystem connecting 1,000 families and communities through business.\nWhen you join Mendoza, you are not just taking a job. You are joining a mission and embracing a purpose.\nTHE ROLE\nThe Payroll Clerk plays an essential role in maintaining accurate, timely, and compliant payroll operations, with a particular focus on Certified Payroll, California Department of Industrial Relations (DIR) requirements, and union-related payroll compliance.\nThis position is responsible for preparing and uploading Certified Payroll Reports (CPRs), validating employee classifications and pay rates, reconciling timecards, maintaining payroll records, and supporting compliance with applicable wage and hour regulations.\nWorking closely with Human Resources, Finance, Field Operations, and other internal teams, the Payroll Clerk helps ensure payroll information is accurate, properly documented, and ready for audits or compliance reviews.\nThis opportunity is well suited for someone with experience in payroll and Certified Payroll requirements who enjoys working with numbers, resolving discrepancies, and maintaining organized, reliable processes.\nThe ideal candidate demonstrates strong attention to detail, confidentiality, accountability, and follow-through while reflecting The Mendoza Way: professionalism, respect, and service.\nWHAT YOU’LL DO\nPrepare and upload payroll certifications (CPRs) in compliance with DIR and union rules, ensuring backups for audits, labor audits, or internal validation/testing.\nValidate job classifications and collective bargaining agreements (CBAs) by employee and project, coordinating responses with Compliance and Management.\nProcess salary adjustments, garnishments, and retroactive payments in a timely and accurate manner, aligning rates according to union updates and HR guidelines.\nMonitor benefits, fringes, and payment dates, supporting internal audits and preventative corrections.\nReconcile timecards and work records weekly with systems such as Vista and Procore, verifying overtime and special classifications.\nResolve anomalies in records with the Office and Projects teams, keeping union and administrative documentation up to date.\nPrepare union and government reports, including fringe summaries, and maintain systems ready for audits.\nAssist in compliance with CA Prevailing Wage requirements as applicable.\nAccess time & attendance and payroll records, and compile reports as requested.\nUtilize and maintain systems, procedures and policies for payroll/HR/accounting functions to ensure adherence to company guidelines.\nTrack and report key functional metrics to reduce waste and improve payroll effectiveness.\nCollaborate with key people to ensure payroll accuracy, integrity, and responsiveness.\nMaintain immaculate and accurate records relating to payroll, expense reimbursements, and benefits.\nRecommend and enforce policies and procedures for payroll activities.\nCreate monthly reports to management as needed.\nAssist with, and/or run special projects as directed by the Office Manager and/or Director of HR, or help with any payroll or HR projects or activities as needed subject to availability.\nPerform any other duties and tasks as assigned.\nWHAT WE’RE LOOKING FOR\nRequired\nExperience with Certified Payrollrequirements and documentation, with the ability to prepare, maintain, and submit accurate Certified Payroll Reports (CPRs).\nKnowledge of payroll systems, reporting tools, and applicable compliance requirements, including California DIR and union-related payroll processes.\nProficiency in Microsoft Office, especially Excel.\nAbility to reconcile payroll records, identify discrepancies, and produce accurate, audit-ready reports.\nStrong attention to detail and accuracy when working with numbers, payroll records, and employee information.\nStrong organizational and time-management skills, with the ability to manage multiple deadlines and priorities.\nExcellent verbal and written communication skills and the ability to collaborate across departments.\nStrong problem-solving skills, adaptability, and the ability to learn new processes quickly.\nAbility to work independently, demonstrate initiative, and follow through on assigned responsibilities.\nAbility to maintain confidentiality and professionalism when handling sensitive information.\nPreferred\nAt least one year of California payroll experience, particularly involving payroll compliance, reporting, and field collaboration.\nExperience with California Prevailing Wage requirements, Certified Payroll reporting, and union payroll documentation.\nPractical knowledge of California and other applicable state labor laws and federal wage regulations.\nBilingual communication skills in English and Spanish.\nExperience using payroll or project management systems such as Vista, Procore, or equivalent tools.\nWHAT TO EXPECT IN THIS ROLE\nThis role supports payroll operations in a structured, deadline-driven environment where accuracy and attention to detail are essential.\nYou will work closely with HR, Finance, and Operations teams to support payroll cycles, compliance documentation, and reporting needs across multiple projects.\nThe role requires strong organization, consistency, and the ability to manage recurring deadlines while maintaining accuracy in a high-volume setting.\nEDUCATION\nFour-year degree in Accounting, Finance, Business Administration, or a related field, or equivalent knowledge gained through formal education, specialized training, or additional job experience.\nWHAT TO EXPECT IN THIS ROLE\nPayroll is a detail-driven and deadline-sensitive function where accuracy, accountability, and consistency are essential.\nYou will work directly with payroll records, timecards, Certified Payroll Reports, employee classifications, union agreements, and compliance documentation while coordinating with different departments to address discrepancies and maintain reliable records.\nCertified Payroll is a central responsibility of this position, particularly regarding California DIR reporting and applicable union and prevailing wage requirements.\nThe role requires someone who can balance recurring deadlines, detailed reporting, and employee-related requests while maintaining confidentiality, professionalism, and accuracy.\nYour work will directly contribute to accurate employee compensation, regulatory compliance, and trust across the organization.\nWHAT WE OFFER\nWe offer a competitive and comprehensive benefits package, which may include:\nMedical, dental, and vision insurance\n401(k) retirement plan\nPaid time off and company holidays\nEmployee assistance and wellness programs\nOpportunities for professional growth and development\nHIRING PROCESS\nOur hiring process is structured, consistent, and designed to ensure a strong mutual fit:\nApplication and screening questionnaire\n5-10 minute structured pre-screen conversation with AI\nHR Screening Interview\nFinal Panel interview in person\nQualified candidates can expect clear communication and a timely process throughout the hiring stages.\nPre-employment background checks and eligibility verification are required prior to hire.\nEQUAL OPPORTUNITY EMPLOYER\nHLE is an equal opportunity employer. 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