Payroll and HR Coordinator
Confirmed on the employer's own hiring board on Oct 22, 2026. First seen by Alion on Sep 29, 2026. H&M Group scores B on the Alion truth index.
WHAT YOU’LL DO
As our Payroll & HR Coordinator, you are responsible for;
HR
Onboarding
Plan and administer onboarding of all existing and new hires with Payroll to a high standard of accuracy and attention to detail
Ensure all background screening/ visas and all other pre on boarding stages are fully complete
Employee Lifecycle
Manage and action all employee life cycle requests together with Payroll and Area HR/Area Controller working within the required timeframes
ER administration, drafting warning and termination letters, supporting with disciplinary invites, employment verifications, visa maintenance and working rights
Ensure consistent and clear communication to all stores and support the development of all managers to ensure smooth processing of pay cycles
Offboarding
Process and action all offboarding related tasks
Additional Responsibilities
Inbox management.
Understanding of company HR policies in order to action the appropriate steps
Workers' compensation administration
Supporting wider HR team’s general HR Projects including OHS training records
PAYROLL
Processing
Review all new hire data to ensure accuracy, and process any necessary corrections according to employment contract type
Calculation and processing of terminations
Maintain master data and team member files - responsible for all changes communicated
Processing of team members payroll changes and all adjustments to pay
Verifying payroll hours from Time & Attendance system to ensure correct rates are applied
Responsible for processing all Store / DC Time & Attendance via H&M Award Interpreter (Easy Employer or applicable)
Routines
Reconcile AU and NZ Payroll Bank Account Transactions
Provide Stakeholders with weekly/fortnightly/monthly data requests
Manage Work Cover Claims, Centrelink GPPL Payments, Separation Certificates and any other employment reporting requirements.
Report Accurately to Tax Authority & Superannuation Regulators according to country specific Requirements and deadlines
Maintain that pay rates in Award Interpreter are accurate and are paid accordingly.
Work directly with Accounting Department regarding salary payments, bank reconciliation and journal entries (W1 & W2, Leave Liabilities, GL files, Total Hours Booked, etc)
Vendor Management - maintaining performance, raising tickets and resolving outstanding system and related tasks
WHO YOU’LL WORK WITH
Reporting to the Payroll Responsible, you will have operational ownership over the full Team Member Lifecycle, including onboarding processes, coordinating the performance review process administration, preparing letters relating to performance and conduct, maintaining records across HR systems and records administration. You will deliver exceptional customer service focused HR support to all stakeholders and work closely with the Payroll team, People Relations Manager, and Area HR managers.
WHO YOU ARE
We are looking for people who are…
A self-starter, with a proactive approach and able to work in a fast-paced environment
Hold prior experience in a HR Coordinator or HR Administration role; or experience of HR administrative processes.
Have solid exposure and experience with Payroll systems and processes in a business environment
A customer first mindset with our Stores at the forefront of everything you do
A forward-thinking problem solver who enjoys working as a team and finding innovative solutions
Ability to explain HR policies and processes and coach wider team
Knowledge of Microsoft Office Suite including intermediate Excel knowledge
An agile mindset, you are open to and embrace change
WHO WE ARE
H&M Group is a global company of strong fashion brands and ventures. Our goal is to prove that there is no compromise between exceptional design, affordable prices, and sustainable solutions. We want to liberate fashion for the many, and our customers are at the heart of every decision we make.
We are made up of thousands of passionate and talented colleagues united by our shared culture and values. Together, we want to use our power, our scale, and our knowledge to push the fashion industry towards a more inclusive and sustainable future.
WHY YOU’LL LOVE WORKING HERE
At H&M Group, we are proud to be a vibrant and welcoming company. We offer our employees attractive benefits with extensive development opportunities around the globe.
We offer flexible working arrangements with the option to WFH 2 days a week. Subject to business needs
You will receive 25% off H&M Group brands; H&M, COS, Monki, Weekdays, Arket, & Other Stories
We are an inclusive company where you are encouraged to be yourself at work
JOIN US
Our uniqueness comes from a combination of many things - our inclusive and collaborative culture, our strong values, and opportunities for growth. But most of all, it’s our people who make us who we are.
Take the next step in your career together with us. The journey starts here.
*We are committed to a recruitment process that is fair, equitable, and based on competency. We therefore kindly ask you to not attach a cover letter in your application.