{"id":1773879,"url":"https://alion.io/job/hmc-engineering-program-coordinator","title":"Engineering Program Coordinator","company":{"id":445334,"name":"HMC","domain":"hmc.edu","url":"https://alion.io/company/hmc-2","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":27,"max":30,"currency":"USD","period":"hour","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-02T00:00:00Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-22T17:47:54Z","board_verified":false,"closed_at":null,"days_open":22,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":22},"description":"NOTE TO APPLICANT: Some positions require a resume, cover letter and/or other documents to be submitted with your application. Pleasesubmit these as one attachment in the My Experience section of the application underthe \"resume/CV\" upload section. Once you submit your application, you will not be able to attach additional documents.\nJob Posting Title:\nEngineering Program CoordinatorJob Description:\nTitle of Job: Engineering Program Coordinator\nPOSITION SUMMARY:\nThe Engineering Program Coordinator is the main point of contact for faculty in all matters related to academic programming and faculty support. The Engineering Program Coordinator coordinates faculty requests, infrastructure upgrades, supports travel, and plans and manages department events throughout the academic year. The Engineering Program Coordinator reports to the Engineering Department Senior Manager.\nDUTIES AND RESPONSIBILITIES:\n\nGeneral Academic Programming and Faculty Support:\nManage departmental communications. Includes responding to routine correspondence (e.g., calls, emails to the department) and interfacing with other departments on campus and external organizations.\nManage departmental spaces and operations. Includes maintaining printers and supplies, ordering and stocking supplies, and organizing and maintaining the Engineering general access areas that include, but are not limited to, the copy room, student lounge, staff kitchen, mailboxes, main hallway, and storage spaces.\nSupport faculty in course and departmental work, including printing and copying, making room reservations, collecting Claremont Cash for kit distribution, and organizing course-related events.\nSupport faculty searches, including advertising, application platform, travel, scheduling, reimbursement, hosting candidates, and communication with candidates.\nManage student petitions process, including record keeping..\nAssist with onboarding new faculty, including preparing their office, facilitating office moves, getting their ID/keys, showing them how to order computers, supplies, etc. \nUpkeep of the department directory and emergency information.\nAssist with developing requests for proposals, requests for information, or invitations to bid from the procurement of products and services needed by the Engineering department. \nLearn new software as necessary for purchasing, approvals, travel, database creation/management, and accounting.\nUpdating the department information including, but not limited to, the department website, Engineering majors posters, and hallway displays.\nTravel Support:\nArrange and book arrangements for research, Clinic, Engineering student clubs, and other departmental travel. \nProcess purchase orders, and purchases on the departmental purchase card. Provide backup support for the Engineering Staff Accountant as needed. Interface with the Business Affairs Office (BAO) as appropriate. \nDepartmental Event Support:\nManage calendar, reserve locations, order food, submit work orders to F&M, arrange refreshments with Dining Services or outside vendors, arrange AV needs with Computing and Information Services (CIS), prepare materials, and handle travel logistics for guests for departmental events.\nSelect, order, prepare, and distribute gifts and certificates for Engineering events when needed.\nSupport workplace emergency preparedness fire drills for the second floor of Parsons.\nPhotograph department events. \nPurchasing and Package Management:\nReview all requests and purchase orders to ensure accuracy, compliance with College policy and verify approval. Purchase items for Engineering students, faculty, and staff using the College purchase card and the purchase order (PO) process for items over $5,000.\nDevelop and maintain vendor relationships; solicit verbal and written quotations for products and services; act as the liaison between vendors and department constituents; and rectify invoice inconsistencies with vendors and the Department Staff Accountant.\nEnter purchases and reconcile purchases in the appropriate software.\nMonitor purchases and track deliveries through receipt; compare invoices with products/services received and reconcile discrepancies.\nEnter shipping information in appropriate software. Monitor shipment progress and follow up with vendors and/or the relevant faculty, staff, or student when shipment is delayed, partially fulfilled, or unable to be fulfilled to determine next steps.\nEnsure compliance with all College and Department purchasing policies and consult with Business Affairs staff as needed.\nOrient faculty, staff and students to procedures for submitting purchasing requests and respond to inquiries regarding purchasing and other department procedures. \nMaintain records and files necessary for the collection and retention of data regarding purchases; ensure that records and files are clearly tied in the relevant software to purchasing, inventory, etc. and are accessible to the orderer and relevant Engineering staff.\nInfrastructure Support:\nCoordinate infrastructure upgrades, including obtaining estimates, sourcing items, working with contractors and Facilities and Maintenance, and monitoring progress and outcome of upgrades.\nSubmit work orders for repairs, etc. needed in departmental spaces and monitor work order progress.\nProcessing infrastructure-related invoices with suppliers or service providers. \nPerform other duties as assigned.\nREQUIRED QUALIFICATIONS\nEducation and Experience:\nEducation: Graduation from high school with extensive courses beyond high school equivalent to one or two years of college or business school. Bachelor’s degree preferred.\nExperience: Three years of increasingly responsible related experience. Experience with, or ability and willingness to learn, basic aspects of technical and accounting software.\nLicenses/Certifications: Possess and maintain a valid driver’s license and driving record acceptable to the College’s automobile insurance carrier. \nKnowledge, Skills, and Abilities:\nIndividuals must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.\nExcellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.\nThorough knowledge of English grammar, spelling and punctuation.\nAbility to interpret, communicate and apply policies and procedures. Working knowledge of or ability to quickly learn College infrastructure, policies and procedures.\nDemonstrated ability to maintain a high degree of confidentiality.\nExcellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines, as well as the ability to complete long-term projects.\nComputer skills (Mac and PC) and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, forms, on-line systems, Internet as well as online calendaring and email.\nAbility to adapt to new software for purchasing, approvals, database creation/management, and accounting as needed.\nAbility to recognize and prioritize opportunities to improve program functions. Requires use of independent judgment.\nDemonstrated customer service experience requiring a very high level of diplomacy and professionalism.\nAbility to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.\nKnowledge of basic business mathematics and accounting procedures. Technical ability to maintain multiple accounts, monitor purchase agreements, contracts, and other accounting matters using various software\nRemote Work Eligibility:\nCategory B:\nAll staff positions, regardless of remote work eligibility, require an initial 30-calendar-day on-campus work period. Based on an evaluation by the supervisor and area Vice President, this position is classified as Category B as defined in the College’s Remote Work Policy, with occasional ad-hoc remote work flexibility (as needed). Your approved remote work arrangements under Category B allow for up to one remote work day per week during the academic year and up to one remote work day during the non-academic year. Please note these days may vary depending on departmental and College needs.\nYour standard working hours will generally be from 8:00 a.m. to 5:00 p.m., Monday through Friday, though these hours may vary depending on departmental and College needs. All remote work arrangements, including ad-hoc remote work, must be approved by the direct supervisor, area Cabinet member, and Human Resources, and are subject to periodic review based on institutional needs. These arrangements are neither guaranteed nor considered entitlements and may change due to factors such as employee performance, evolving business needs, or changes to the position.\nPhysical Requirements:\nWhile performing the duties of this job, the staff member is regularly required to sit; stand, use hands and fingers and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and/or carry up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nHours:\nRegular office hours are 8:00 a.m. to 5:00 p.m. However, days and hours may vary due to the needs of the department or the College.\nClassification:\nThis is an non-exempt, full-time, regular, benefits eligible, position. \nSalary:\n$27 - $30 an hour.\nReports To:\nThis position reports to the Engineering Department Senior Manager\nAdditional Information:\nThis job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.\nRegular employment at the College is for no specified period; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.\nHarvey Mudd College is an Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.\nPlease note that in order to be considered an applicant for any staff position at Harvey Mudd College you must apply for each position for which you believe you are qualified.","description_format":"text","description_chars":11457,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-03T16:01:57Z"}],"visa":[],"liveness":{"score":76,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.84,"p_room":0.9,"age_days":22,"expected_fill_days":40,"reasons":["conf:36","win:mid"],"computed_at":"2026-10-24T06:02:35Z"},"pay":{"stated_usd_annual":60000,"is_top_pay":false},"html_url":"https://alion.io/job/hmc-engineering-program-coordinator","json_url":"https://alion.io/job/hmc-engineering-program-coordinator.json","meta":{"generated_at":"2026-10-24T18:29:00Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":26887,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":445334},"rest":"https://alion.io/mcp/rest/get_company?id=445334"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhmc-engineering-program-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhmc-engineering-program-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhmc-engineering-program-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hmc-engineering-program-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhmc-engineering-program-coordinator"}]}