{"id":1405458,"url":"https://alion.io/job/hmh-administrative-assistant","title":"ADMINISTRATIVE ASSISTANT","company":{"id":1837801,"name":"Hamilton Madison House","domain":"hamiltonmadisonhouse.org","url":"https://alion.io/company/hamiltonmadisonhouse","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"C","score":65,"open_postings":12,"ghost_share":0.583,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":43000,"max":null,"currency":"USD","period":"year","gross":null,"usd_annual":43000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2024-08-13T16:02:00Z","employer_posted_date":"2024-08-13","last_verified_at":"2026-10-18T08:14:44Z","board_verified":true,"closed_at":null,"days_open":795,"trust":{"level":"ghost","repost_count":0,"flags":["stale","company_stale"],"days_open":795},"description":"Position Summary\n\nHamilton-Madison House’s Early Childhood Education Program supports and enhances the existing strengths of family child care through programs that promote continuous and responsive relationships, strengthen early learning skills, build resilience, and lay the foundation for all future learning. Hamilton-Madison House views family childcare as a respected and valued profession within the early care and education system in New York City. The role of the Administrative Assistant is to support the Network Leadership staff in managing day to day operations for staff, families and affiliated providers.\nResponsibilities:\nSupport the AED and Network Director in organizing and maintaining structure for daily operations including organization and scheduling of affiliated provider trainings, workshops, staff meetings and meeting with community partners to support the program.\n\nAssist in the preparation of regularly scheduled reports to regulatory agencies\n\nSupport purchasing department in ordering materials and supplies for staff and programs\n\nSupport the preparation of CACFP reimbursement and stipends to affiliated providers\n\nDevelop administrative staff by providing information, educational opportunities and experiential growth opportunities\n\nMaintain professional and technical knowledge by attending educational workshops; reviewing professional publications;establishing personal networks; participating in professional societies\n\nMinimum Qualifications:\nMust hold at least an Associate degree in business management or field related to Human Services\n\nMinimum of 1 year experience supporting program Administration\n\nStrong time management skills, ability to multitask and be a strong team player\n\nWillingness to work with a high powered, face paced team with the ability to handle multiple projects\n\nKnowledge of publicly funded programs in a non-profit agency\n\nCACFP, Childplus, Kidkare and CIR knowledge a plus\n\nCompensation:$43,000/year -Salary based on credentials with DC 37 Local 205,union position, with generous benefits\nHours: Monday to Friday, 35 hours per week\nHamilton-Madison House is an Equal Opportunity 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