{"id":2123703,"url":"https://alion.io/job/hmrc-document-controller","title":"Document Controller","company":{"id":1471987,"name":"HM Revenue and Customs","domain":"hmrc.ca","url":"https://alion.io/company/hmrc-ca","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Jobtrain","truth_index":null},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"contractor","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United Kingdom"],"countries":["GB"],"hiring_countries":["GB"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":103000,"period":"year","method":"role_country_seniority_unknown","sample_n":418},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-09T00:26:09Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-11T23:12:13Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"6 month Contract\nDay Rate to be discussed\nCan be based across any of our Regional Centres\nTravel Required to various Regional Centres\nWe want to maximise the potential of everyone who chooses to work for us. We offer a great work life balance. You have the opportunity to work at any of our brand-new Regional Centres and to also work remotely. Contracts vary in length dependent upon the project with the possibility to extend.\nYour time spent with us short or long term will be invaluable - your skills and expertise are needed to deliver the largest digital and transformation projects in Government. There really couldn’t be a better time to join HMRC for your new contract opportunity!\nAbout the role\nTo identify, recover, digitise, structure and quality assure Operations & Maintenance (O&M) documentation, warranties, guarantees and related asset information across HMRC's Regional Centre estate.\nThe role will establish a consistent and searchable information structure within Glider, ensuring that critical building information can be located, accessed and used effectively by Estates, Facilities Management and future projects.\nThe role is focused on document control, information recovery and information structuring rather than BIM modelling or information governance.\nKey Responsibilities\nInformation Recovery\nLocate and retrieve O&M manuals, Health & Safety Files, CAT A documentation, CAT B fit-out information, warranties, guarantees and collateral warranties from all available sources.\nIdentify information held within: Glider\nViewpoint\nNetwork drives\nExternal hard drives\nProject archives\nFacilities Management providers\nLocal site records\nHard copy O&M folders\n\nDigitisation\nElectronically capture hard copy documentation through scanning and indexing.\nApply document naming conventions and quality checks to scanned records.\nEnsure electronic records are legible, complete and searchable.\nDocument Control\nReview and rationalise duplicated information.\nIdentify superseded and current revisions where possible.\nMaintain document registers and audit trails.\nInformation Structuring\nDevelop and implement a consistent folder and information hierarchy within Glider.\nReorganise existing digital records into logical disciplines, including: CAT A\nCAT B\nHealth & Safety\nArchitecture\nMEP\nFire\nVertical Transportation\nWarranties & Guarantees\nCommissioning\nTesting & Certification\n\nData Quality & Gap Analysis\nUndertake completeness reviews against expected handover documentation.\nIdentify documentation gaps by site and discipline.\nProduce gap analysis reports and document recovery plans.\nStakeholder Engagement\nLiaise with project teams, suppliers, FM providers and site representatives to locate missing information.\nSupport Digital Estate and Facilities Management teams in validating information completeness.\nDeliverables\nPriority 1\nIdentify, locate and electronically capture:\nCAT A documentation\nCAT B documentation\nWarranties\nGuarantees\nCollateral warranties\nPriority 2\nCapture all available electronic O&M information from available repositories including:\nGlider\nViewpoint\nNetwork drives\nProject archives\nSupplier submissions\nHard drives\nSite-held records\nPriority 3\nProduce a documented gap analysis identifying:\nMissing O&M information\nMissing warranties\nMissing Health & Safety information\nMissing commissioning records\nMissing certificates\nPriority 4\nCreate a consolidated information set within Glider.\nPriority 5\nImplement a standardised document structure and classification approach across all sites.\nSuccess Measures\n100% of available CAT A and CAT B documentation located and uploaded.\n100% of available warranties, guarantees and collateral warranties identified and indexed.\nConsolidated document structure implemented across all Regional Centre sites.\nGap analysis completed for every site.\nAll recoverable hard copy documentation digitised and searchable.\nInformation accessible through Glider using a consistent naming and filing structure.\nEssential Criteria\nDocument Controller experience within construction, property or engineering environments.\nStrong knowledge of Operations & Maintenance manuals.\nExperience managing Health & Safety Files.\nUnderstanding of warranties, guarantees and collateral warranties.\nExperience digitising and indexing large technical document collections.\nExperience undertaking document audits and gap analysis.\nFamiliarity with Common Data Environments (CDEs).\nStrong understanding of document naming conventions and version control.\nDesirable Criteria\nExperience with Glider.\nExperience with Viewpoint.\nUnderstanding of ISO 19650 principles.\nExperience working within government estates or large corporate property portfolios.\nKnowledge of building services and FM documentation.\nOur Values\nWe are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact your designated recruiter to request accommodation.","description_format":"text","description_chars":5323,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-09T00:26:09Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":27,"reasons":["conf:1","win:early"],"computed_at":"2026-10-10T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/hmrc-document-controller","json_url":"https://alion.io/job/hmrc-document-controller.json","meta":{"generated_at":"2026-10-12T02:21:21Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3357,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1471987},"rest":"https://alion.io/mcp/rest/get_company?id=1471987"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhmrc-document-controller"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhmrc-document-controller"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhmrc-document-controller"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hmrc-document-controller\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhmrc-document-controller"}]}