{"id":2871324,"url":"https://alion.io/job/hoa-talent-ar-coordinator","title":"AR Coordinator","company":{"id":678983,"name":"HOA Talent","domain":"hoatalent.com","url":"https://alion.io/company/hoatalent","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50000,"max":null,"currency":"USD","period":"year","gross":null,"usd_annual":50000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-10-19T19:44:50Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-23T23:38:32Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Accounts Receivable Coordinator\nSalary: $50,000\nLocation: Chicago, IL (in-person for 6 months; hybrid thereafter)\nPosition Summary\nThe Accounts Receivable Coordinator is an entry-level position responsible for supporting the daily\naccounts receivable operations for a portfolio of community associations. This role focuses on\nmaintaining accurate resident ledgers, assisting with delinquency management, responding to resident\naccount inquiries, processing applicable fees, managing incoming mail, and handling various deposits.\nThe ideal candidate is detail-oriented, organized, dependable, and comfortable working with financial\ninformation and customer inquiries. This position offers an opportunity to develop foundational\naccounting skills while contributing to the financial accuracy and operational efficiency of the Accounting Department.\nEssential Job Responsibilities\n1. Delinquency Management\nMonitor delinquent homeowner accounts, prepare and distribute notices in accordance with established procedures, maintain collection records, and coordinate follow-up with Community Association Managers.\n2. Resident Ledger Questions\nRespond to homeowner inquiries regarding account balances, payments, assessments, fees, and ledger discrepancies. Research and resolve routine issues and escalate complex matters as appropriate.\n3. Ledger Fee and Fine Adds\nAccurately post approved fees, fines, and other applicable charges to homeowner ledgers, ensuring proper authorization, coding, and supporting documentation.\n4. QBO \nBilling Client For various charge backs Prepare, enter, and verify applicable late fees and credit card processing charges in QuickBooks Online, following approved billing schedules and procedures.\n5. General Office Mail Management\nCoordinate incoming mail, identify and distribute accounting-related correspondence, and ensure checks, invoices, and other financial documents are routed promptly and securely.\n6. Electronic Bank Deposits\nPrepare and process electronic check deposits, verify amounts and supporting documentation, and maintain accurate deposit records in accordance with internal controls.\nAdditional Responsibilities\nMaintain accurate and organized financial records within the company's accounting and property\nmanagement systems.\nFollow established accounting procedures, internal controls, and departmental deadlines.\nCommunicate effectively with residents, Community Association Managers, and internal accounting\npersonnel.\nAssist with general accounting and administrative tasks as assigned.\nIdentify opportunities to improve accuracy, consistency, and efficiency within daily workflows.\nRequirements\nRequired:\nHigh school diploma or equivalent.\nStrong attention to detail and organizational skills.\nBasic computer proficiency, including Microsoft Office applications and email.\nClear written and verbal communication skills.\nAbility to manage multiple tasks, prioritize deadlines, and maintain accurate records.\nProfessional demeanor when handling resident questions and sensitive financial information.\nWillingness to learn accounting procedures, financial systems, and company-specific processes.\nPreferred:\nAssociate degree or coursework in accounting, finance, or business administration.\nPrevious experience in an administrative, customer service, bookkeeping, or accounts receivable role.\nFamiliarity with QuickBooks Online, property management software, or other accounting systems.\nCore Competencies\nAccuracy and attention to detail\nAccountability and reliability\nOrganization and time management\nCustomer service and professionalism\nProblem-solving and sound judgment\nConfidentiality and integrity\nCollaboration and communication\nAdaptability and willingness to learn\nBenefits\nWhat we Offer:\nHybrid Work From Home Schedule (after initial 6-months)\nOption for Half Day Fridays When Work is Complete\nIndustry Leading Healthcare\nRetirement Savings Plan with 4% Match\nBonus Opportunities\nGenerous PTO Package\nCorporate Sponsored Wellness Program\nQuarterly Company Outings/Events","description_format":"text","description_chars":4032,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-19T19:44:50Z"}],"visa":[],"liveness":{"score":52,"band":"ok","label":"Likely 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