{"id":1733435,"url":"https://alion.io/job/hoa-talent-on-site-admin-part-time","title":"On-site Admin (Part-time)","company":{"id":678983,"name":"HOA Talent","domain":"hoatalent.com","url":"https://alion.io/company/hoatalent","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":79000,"period":"year","method":"role_country_seniority_unknown","sample_n":10823},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-02T00:00:00Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-21T18:36:42Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"PLEASE NOTE THIS IS A PART-TIME POSITION.\nPosition Overview\nWe are seeking a reliable, detail-oriented Administrative Assistant to support day-to-day office and administrative operations. This role plays a key part in ensuring smooth internal workflows, maintaining organized records, and providing consistent support to leadership, team members, and external stakeholders. The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment.\nKey Responsibilities\nProvide daily administrative support to managers and team members\nMaintain and update internal records, files, and documentation systems\nPrepare reports, correspondence, and meeting materials\nCoordinate travel arrangements, meetings, and calendars as needed\nMonitor shared inboxes and route communications appropriately\nManage incoming and outgoing mail, including sorting and processing\nAssist with preparation of annual reports and related documentation\nTrack administrative tasks and help manage workflow backlogs\nSupport general office organization and supply management\nMaintain professional communication with internal teams, leadership, board members, clients, or homeowners (as applicable)\nTake on additional administrative duties as assigned\nRequirements\nQualifications & Experience\n2+ years of administrative, customer service, or related experience preferred\nExperience in property management, community association management, or a similar industry is a plus\nAdvanced proficiency in Microsoft Office (Excel, Word, Outlook)\nStrong written and verbal communication skills\nHigh attention to detail and accuracy\nExcellent organizational skills with the ability to manage multiple tasks simultaneously\nStrong customer service mindset\nComfortable working with routine, process-driven tasks\nAbility to manage high workload volume and ask questions when clarification is needed\nDependable, proactive, and able to work effectively as part of a team\nThis role is ideal for someone who is action-oriented, organized, and committed to supporting operational excellence through strong administrative execution.","description_format":"text","description_chars":2130,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-03T00:28:52Z"}],"visa":[],"liveness":{"score":38,"band":"fade","label":"Fading","p_open":1,"p_active":0.428,"p_room":0.9,"age_days":19,"expected_fill_days":28,"reasons":["conf:1","agency","win:mid"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/hoa-talent-on-site-admin-part-time","json_url":"https://alion.io/job/hoa-talent-on-site-admin-part-time.json","meta":{"generated_at":"2026-10-21T19:03:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":27014,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":678983},"rest":"https://alion.io/mcp/rest/get_company?id=678983"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhoa-talent-on-site-admin-part-time"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhoa-talent-on-site-admin-part-time"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhoa-talent-on-site-admin-part-time"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hoa-talent-on-site-admin-part-time\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhoa-talent-on-site-admin-part-time"}]}