{"id":2328148,"url":"https://alion.io/job/holland-knight-practice-assistant-executive-assistant","title":"Practice Assistant (Executive Assistant)","company":{"id":39952,"name":"Holland & Knight","domain":"hklaw.com","url":"https://alion.io/company/hklaw","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":44,"max":66,"currency":"USD","period":"hour","gross":null,"usd_annual":132000},"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-29T00:00:00Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-21T06:24:26Z","board_verified":true,"closed_at":null,"days_open":22,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":22},"description":"We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.\nThis position is located in our San Francisco office.\nGeneral Description:\nWe are seeking a Practice Assistant to join our team. The Practice Assistant will be responsible for providing high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The Practice Assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the Firm or industry standards.The current schedule is four days in office, and one day work from home.\nKey Responsibilities and Essential Job Functions:\nCommunicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.\nThis particular position provides a higher-than-normal scheduling for a busy practitioner.Ability to effectively handle multiple, and often competing schedules requests with confidence and a calm demeanor required.\nSchedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals.\nPrepare, organize, and process reimbursements, invoices, and check requests in a timely manner.\nCollect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.\nLearn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.\nOpen, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate.\nCreate, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.\nEnter and manage work requests from lawyers in the Firm’s workflow tool and complete according to provided deadline(s).\nPerform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments, including office services, the IT Help Desk, document services, accounting, billing, and records.\nPerform all file maintenance, including saving documents to the document management system.\nAssist lawyers with time entry, billing, and collection, as needed.\nOperate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.\nPerform clerical duties for non-legal departments, as needed.\nSpecial projects and duties as assigned.\nRequired Skills:\nAdvanced knowledge of Microsoft Office Suite and Adobe.\nExperience with document management systems.\nExperience with electronic signature software programs.\nProficiency in administrative assistant functions and advanced communications skills.\nAbility to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.\nSuperb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.\nAbility to take direction and work independently with little supervision.\nAbility to effectively work well with others.\nEffective and professional interpersonal and communication skills.\nAbility to write clearly and professionally, with excellent proofing skills.\nStrong work ethic with ability and commitment to maintain confidentiality.\nPreferred Qualifications & Education:\nBachelor's degree OR\n4 - 5 years of experience supporting lawyers and paralegals with administrative or client-related tasks preferred.\nPhysical Requirements:\nAbility to sit or stand for extended periods of time.\nModerate or advanced keyboard usage.\nAbility to lift and carry up to thirty pounds.\n\nThe base salary range for this position is $44.10 - $66.20 per hour. An individual's actual compensation will depend on the individual's qualifications and experience. In addition to the base compensation, Holland & Knight provides bonus opportunities and an exceptional benefits package.Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.\nBelow are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.\nHolland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.\nApplicants who are interested in applying for a position and require an accommodation during the process should contact .\nPersonal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.","description_format":"text","description_chars":6659,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-12T08:05:52Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 8","filings_12m":8,"filings_prev_12m":10,"green_card_filings_12m":0,"median_offered_wage_usd":209375,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":79,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.873,"p_room":0.9,"age_days":22,"expected_fill_days":62,"reasons":["conf:7","velocity","win:mid"],"computed_at":"2026-10-21T05:46:15Z"},"pay":{"stated_usd_annual":132000,"is_top_pay":true},"html_url":"https://alion.io/job/holland-knight-practice-assistant-executive-assistant","json_url":"https://alion.io/job/holland-knight-practice-assistant-executive-assistant.json","meta":{"generated_at":"2026-10-21T09:46:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13913,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":39952},"rest":"https://alion.io/mcp/rest/get_company?id=39952"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fholland-knight-practice-assistant-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fholland-knight-practice-assistant-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fholland-knight-practice-assistant-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/holland-knight-practice-assistant-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fholland-knight-practice-assistant-executive-assistant"}]}