{"id":3525333,"url":"https://alion.io/job/holland-power-services-project-services-billing-coordinator","title":"Project Services Billing Coordinator","company":{"id":4422980,"name":"Holland Power Services","domain":"hollandpowerservices.com","url":"https://alion.io/company/hollandpowerservices","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Hanwell, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":55000,"max":70000,"currency":"CAD","period":"year","gross":null,"usd_annual":49875},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-29T00:00:00Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-10-31T10:12:07Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Project Services Billing Coordinator\nAbout Holland Power Services\nHolland Power Services Inc., a subsidiary of Alectra Inc., is a leading power line restoration contractor company in North America, with operations across New Brunswick, Ontario, Quebec, and New England. We specialize in emergency power restoration and power line construction, supporting utility partners through both planned projects and critical response activities.\nAbout the Role\nWe are seeking a detail-oriented and analytical Project Services Billing Coordinatorto join our Project Services team.\nThis position is responsible for coordinating and executing the billing process for construction and utility projects, from gathering and verifying supporting documentation through to preparing and issuing accurate customer invoices.\nWorking closely with Project Services, Operations and Finance, the successful candidate will ensure that all billable work is accurately captured, invoiced in accordance with contractual requirements and completed within established timelines.\nThe ideal candidate has a strong background in job cost accounting, project billing, excellent Excel skills, and the ability to manage detailed financial information in a fast-paced operational environment.\nKey Responsibilities\nProject Billing & Invoicing\nPrepare, generate and issue accurate customer invoices in accordance with contractual terms, approved rates and billing schedules.\nCollect, review and validate timesheets, equipment usage, materials, subcontractor charges, expenses and other supporting documentation to ensure all billable work is captured.\nReview contracts, quotations, purchase orders, change orders and customer billing requirements to ensure accurate invoice preparation.\nIdentify, investigate and resolve billing discrepancies, missing documentation and inconsistencies in coordination with Operations and Finance.\nMaintain accurate records of invoices issued, billing status, outstanding billable items and supporting documentation.\nMonitor project billing progress and follow up on unbilled work to support timely and complete invoicing.\nRespond to customer billing inquiries, provide supporting documentation and coordinate invoice corrections when required.\nSupport month-end billing activities by ensuring invoices/accruals are completed within established deadlines and providing accurate billing information to Finance.\nProject Setup & Contract Administration\nCoordinate the administrative and financial setup of new projects, ensuring customer information, contract details, purchase orders and billing requirements are complete and accurate.\nMaintain organized project billing files, including contracts, approved rates, quotations, purchase orders, change orders and customer correspondence.\nTrack additional work authorizations and changes in project scope to ensure all eligible work is appropriately documented and invoiced.\nWork with Operations and Project Services to obtain required approvals and supporting information.\nSupport project closeout activities by reviewing outstanding billing items and ensuring final invoices are completed.\nReporting, Systems & Process Improvement\nDevelop and maintain Excel-based billing trackers, spreadsheets and reporting tools to support accurate billing and financial visibility.\nPrepare billing summaries, project revenue reports and outstanding billing reports for management and Finance.\nIdentify opportunities to improve billing accuracy, efficiency, documentation and internal controls.\nAssist with developing standardized billing procedures and reporting practices.\nCollaboration & Operational Support\nWork closely with Project Services, Operations and Finance to ensure accurate and timely communication of project billing information.\nFollow up with field personnel and operational management to obtain timesheets, equipment records, approvals and other billing documentation.\nCollaborate with the Project Services Coordinator to ensure alignment of project administration activities and continuity of support.\nOther duties may be assigned from time to time to meet operational and business requirements.\nQualifications & Experience\nPost-secondary education in Accounting, Business Administration, Finance or a related discipline, or an equivalent combination of education and experience.\n2-5 years of experiencein project billing, job cost accounting, accounts receivable, or a similar financial support role.\nExperience in construction, contracting or another project-based industry is considered a strong asset.\nExperience preparing customer invoices and reviewing contracts, purchase orders, timesheets and job costs.\nStrong proficiency in Microsoft Excel, including the ability to organize, analyze and reconcile large volumes of data.\nExperience with accounting or ERP systems is an asset.\nExceptional attention to detail and accuracy, with the ability to identify and resolve discrepancies.\nStrong organizational and time management skills, with the ability to manage competing priorities and meet deadlines.\nExcellent communication and interpersonal skills, with the ability to work effectively with Operations, Finance, customers and other stakeholders.\nAbility to work independently, exercise sound judgment and maintain confidentiality when handling financial and contractual information.\nWhat We Offer\nSalary Range: $55,000 - $70,000 annually, based on qualifications and experience.\nCompetitive paid time off.\nComprehensive benefits including health, dental, life insurance and long-term disability coverage.\nEmployer RRSP matching program.\nOpportunities to contribute to process improvements and the implementation of new business systems.\nModern corporate office in Hanwell, New Brunswick, with free onsite parking.\nReady to power the future with us? Apply today to join a team that makes a real impact. Applications must be submitted by November 13.\nHolland Power Services is an equal opportunity employer and is committed to providing an inclusive and accessible recruitment process. We will work with applicants who request accommodation to ensure individual accessibility needs are met, to the point of undue hardship.\nWe thank all applicants for their interest in a career with Holland Power Services; only those selected for an interview will be contacted.","description_format":"text","description_chars":6315,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-30T13:53:05Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":25,"reasons":["conf:3","win:early"],"computed_at":"2026-10-31T05:58:55Z"},"pay":{"stated_usd_annual":49875,"is_top_pay":false},"html_url":"https://alion.io/job/holland-power-services-project-services-billing-coordinator","json_url":"https://alion.io/job/holland-power-services-project-services-billing-coordinator.json","meta":{"generated_at":"2026-10-31T12:02:05Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18595,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4422980},"rest":"https://alion.io/mcp/rest/get_company?id=4422980"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fholland-power-services-project-services-billing-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fholland-power-services-project-services-billing-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fholland-power-services-project-services-billing-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/holland-power-services-project-services-billing-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fholland-power-services-project-services-billing-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3525333}},{"tool":"search_jobs","arguments":{"company":"hollandpowerservices.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3525333},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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