{"id":3042915,"url":"https://alion.io/job/hologic-office-coordinator-18-month-ftc","title":"Office Coordinator (18 month FTC)","company":{"id":720267,"name":"Hologic","domain":"hologic.com","url":"https://alion.io/company/hologic","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":82,"open_postings":15,"ghost_share":0,"stale_share":0.733,"repost_share":0,"time_to_fill_p50_days":38,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mississauga, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":58000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":402},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-21T20:46:10Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-11-01T10:23:00Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":10},"description":"The Office Coordinator supports the office team and commercial sales organization across multiple divisions within Hologic Canada. This role is responsible for supporting site leadership, office and facilities management, vendor management, and joint health and safety. The position is based at the Mississauga, Ontario Head Office and is an in-office role serving as the office site leader.\nKey Responsibilities\nSite Leadership\nAct as the primary point of contact for all on-site matters and help ensure smooth daily office operations.\nFoster a positive and productive work environment that promotes company culture and values among employees and visitors.\nImplement and enforce office policies, procedures, safety regulations, and company standards.\nWorkflow, Communication & Events\nReview workflows and processes to identify inefficiencies and support strategies that improve operations and productivity.\nIdentify skill gaps, resource limitations, and process bottlenecks, and help develop solutions.\nSupport clear communication and collaboration across teams and departments.\nPlan and coordinate meetings, conferences, office events, and social gatherings, including budgets, vendors, and logistics.\nOffice & Facilities Management\nOversee office maintenance, equipment functionality, cleanliness, and organization to maintain a comfortable and professional workspace.\nGreet employees, customers, guests, and visitors upon arrival.\nProvide excellent customer service to employees, customers, guests, and visitors.\nManage office communications and announcements.\nWork cross-functionally with internal stakeholders on office expansions, upgrades, moves, and improvement initiatives.\nMaintain accurate office seating, desk requirements, and asset inventory.\nSupport company operations by maintaining office systems and SharePoint sites.\nCoordinate with cleaning services to ensure services are completed properly and on time.\nCollaborate with Facilities Management, Corporate Security, the landlord, and IT to address office concerns and escalate issues as needed.\nManage inbound and outbound office shipping and mailing.\nSupport ad-hoc projects as required.\nVendor & Financial Coordination\nEstablish and maintain relationships with office vendors, negotiate contracts, and ensure quality service delivery.\nEvaluate vendor performance, manage contracts, resolve issues, and support cost-effectiveness.\nApprove invoices and purchase orders for the procurement team in a timely manner.\nCreate requisitions and track purchase orders.\nReview vendor spend to ensure it remains within budget guidelines.\nCoordinate invoices with accounts payable and accounts receivable, including collecting payments or information as needed.\nMaintain filing systems and support invoice review and approval processes.\nJoint Health & Safety Committee\nLead and actively participate in the Joint Health and Safety Committee.\nMaintain a safe office environment.\nPartner with the Global Environmental Health & Safety team to conduct audits.\nEscalate repair and maintenance requests to the Facilities Manager or landlord as needed.\nQualifications\nStrong leadership, interpersonal, organizational, and business acumen skills.\nExcellent attention to detail.\nStrong ability to learn new software programs and systems.\nStrong communication and relationship-building skills with stakeholders and cross-functional teams.\nAbility to work in a fast-paced environment and adapt well to change.\nDemonstrated problem-solving and analytical decision-making skills.\nDemonstrated customer service skills, including approachability, understanding, attentiveness, empathy, and positivity.\nExcellent written and verbal communication skills.\nA can-do attitude and desire to support a growing team.\nEducation & Experience\nCollege degree, technical bachelor’s degree, or master’s degree\nProficient with Microsoft Office software\n1-3 years of experience\nThe annualized base salary range for this role is $70,000 - $80,000 and is bonus eligible. Final compensation packages will ultimately depend on factors including relevant experience, skillset, knowledge, geography, education, business needs and market demand.\nReady to make a difference in women’s health? Apply today and join our team of passionate innovators at Hologic!\nAgency And Third Party Recruiter Notice: Agencies that submit a resume to Hologic must have a current executed Hologic Agency Agreement executed by a member of the Human Resource Department. In addition, Agencies may only submit candidates to positions for which they have been invited to do so by a Hologic Recruiter. All resumes must be sent to the Hologic Recruiter under these terms or they will not be considered.\nHologic, Inc. is proud to be an Equal Opportunity Employer inclusive of disability an veterans.","description_format":"text","description_chars":4793,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Surgical Instruments & Devices","Diagnostic Tests & IVD","Medical Imaging Systems","Women’s Health & Maternity"],"lifecycle":[{"event":"open","at":"2026-10-21T23:23:19Z"},{"event":"close","at":"2026-10-24T00:39:53Z"},{"event":"reopen","at":"2026-10-26T22:46:23Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":10,"expected_fill_days":38,"reasons":["conf:9","stale_co","velocity","win:early","comp:junior,brand"],"computed_at":"2026-11-01T06:10:25Z"},"pay":null,"html_url":"https://alion.io/job/hologic-office-coordinator-18-month-ftc","json_url":"https://alion.io/job/hologic-office-coordinator-18-month-ftc.json","meta":{"generated_at":"2026-11-01T20:10:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":31029,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":720267},"rest":"https://alion.io/mcp/rest/get_company?id=720267"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhologic-office-coordinator-18-month-ftc"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhologic-office-coordinator-18-month-ftc"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhologic-office-coordinator-18-month-ftc"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hologic-office-coordinator-18-month-ftc\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhologic-office-coordinator-18-month-ftc"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3042915}},{"tool":"search_jobs","arguments":{"company":"hologic.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3042915},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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