Grant Coordinator

Job Title:

Grant Coordinator

Department:

Development

Reports To:

Director of Development*

About Hope Is Alive

Hope Is Alive Ministries is a faith-based nonprofit recovery organization dedicated to transforming lives through Jesus Christ. Founded on the belief that lasting recovery is possible, HIA operates across six states - Oklahoma, Kansas, Missouri, Colorado, Texas, and North Carolina - serving individuals and families affected by addiction through residential recovery programs, community outreach, and discipleship.

Every member of the HIA team is called to embody the organization's mission and values as both a professional and a servant leader.

Position Summary

The Grant Coordinator researches and identifies grant sources, develops and maintains funding relationships, writes and submits grant proposals, and monitors the implementation of a variety of grant opportunities to support Hope Is Alive's mission.

Ministry Alignment

This position requires active support of HIA's Statement of Faith and Code of Conduct. The following reflect how this role specifically advances our mission:

• Every grant secured translates directly into more residents served, more homes staffed, and more families reached by HIA's mission.
• Building strong, honest relationships with funders reflects the same integrity and stewardship HIA expects in every donor relationship, since funders are trusting HIA to use their resources well.
• This role requires the same diligence and follow through HIA expects in every area of ministry, since inaccurate reporting or a missed deadline can jeopardize funding that residents depend on.

Key Responsibilities

The following are the primary duties and responsibilities of this position. This list is not exhaustive and may be adjusted to support organizational needs.

Primary Duties

• Research and identify grant sources, evaluating degree of match to ensure alignment with HIA's funding needs and mission
• Develop and manage relationships with funders to ensure satisfaction with HIA's expectations and performance
• Draft and submit grant proposals with supporting documents based on the funding requirements of the organization
• Work closely with Finance to prepare budgets and financial reports for projects

Additional Responsibilities

• Monitor proposal and funding application requirements, including number of copies, content, delivery method and labeling, deadlines, and eligibility, to maximize successful awarding of grant funds
• Work with other departments to uncover specific project needs eligible for grant funding
• Prepare reports summarizing grant activities, including expenditures and outcomes
• Develop processes and procedures for a consistent grant application methodology
• Research statistics within the program and nationwide to ensure the most recent data is reported in proposals and funder updates

Qualifications

Required

• Easily develops relationships and is personal and relational with funders and colleagues
• Reliable, responsible, available, and present
• Excellent verbal and written communication skills
• Self motivated, always looking for ways to do something better, with a forward thinking planning style
• Organized, with strong prioritization skills and the ability to plan and meet deadlines
• Detail oriented, ensuring grant application guidelines are followed
• Creative, always finding innovative approaches to winning grants
• Stays up to date on the latest education and information relevant to grant funding
• Proficient in Microsoft Office and Google Workspace

Preferred

• Prior work experience in grants management
• Ability to work independently
• A positive and professional attitude
• Able to work some nights, weekends, and overnights based on the event schedule
• Ability to travel in and out of state throughout event seasons
• Prior experience in a small, fast scaling organization
• Bachelor's degree in a related field
• A passion for HIA and its mission

Core Competencies

Successful candidates will demonstrate strength in the following areas:

• Mission Alignment - Understands that every grant secured directly expands HIA's ability to serve residents and families
• Relationship Building - Develops and maintains strong, trust based relationships with funders
• Detail Orientation - Ensures grant guidelines, deadlines, and reporting requirements are consistently met
• Creativity - Finds innovative approaches to identifying and winning grant funding
• Organization - Manages multiple proposals, budgets, and reporting deadlines simultaneously

Working Conditions & Physical Requirements

The following conditions are representative of those an employee encounters while performing the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

• Primarily office based at HIA headquarters
• Standard schedule is 8:30 AM to 5:00 PM, Monday through Friday; some weekend work or after hours work required during event season

Physical Demands

• Ability to sit at a computer for extended periods
• Ability to travel in and out of state throughout event seasons
• Ability to work some nights, weekends, and overnights based on the event schedule

Faith & Character Requirements

In accordance with HIA's mission as a faith-based organization, all employees are expected to affirm and operate in alignment with HIA's Statement of Faith. Candidates must demonstrate a personal, active Christian faith and lifestyle consistent with HIA's values and Code of Conduct. This requirement is a bona fide occupational qualification pursuant to Title VII of the Civil Rights Act.

Acknowledgment

This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, or responsibilities. HIA reserves the right to modify duties and responsibilities as organizational needs evolve.