{"id":3765751,"url":"https://alion.io/job/horizon-industries-office-coordinator-part-time","title":"Office Coordinator (Part-Time)","company":{"id":4418084,"name":"Horizon Industries","domain":"hil.us","url":"https://alion.io/company/hil-3","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vienna, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":30,"max":33,"currency":"USD","period":"hour","gross":null,"usd_annual":66000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-04T16:15:51Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-05T10:57:15Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Office Coordinator (Part-Time)\nLocation: Vienna, VA ( 5 Days a Week)\nEmployment Type: Part-Time (30 Hours per Week)\nSalary -- Various factors are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, education, certifications, and competencies that align with the specified role . The pay range for this position is: $30-$33/hour\nAbout Horizon Industries Limited\nHorizon Industries Limited (Horizon) is a dynamic IT and Management Consulting firm based in the Washington, DC metropolitan area. Founded in 1996, Horizon provides full-cycle IT consulting and management support to clients in both the private and public sectors.\nOur culture is built around our core values, and we PRIDE ourselves on fostering a diverse, employee- and family-centric workplace.\nPosition Overview\nHorizon Industries is seeking a reliable, organized, and proactive Office Coordinator to support the daily operations of our Vienna, VA headquarters. This position plays an important role in ensuring the office runs smoothly, remains organized and welcoming, and provides a positive experience for employees, visitors and clients.\nThe ideal candidate is detail-oriented, service-minded, resourceful and comfortable managing multiple responsibilities in a small, fast-paced business environment We are looking for a self-starter who takes initiative, exercises good judgment and makes cost-conscious decisions.\nThis is a hands-on role that requires someone who is equally comfortable providing administrative support to executives, coordinating employee events, managing office supplies and handling the everyday tasks that keep an office running smoothly. The successful candidate will take pride in maintaining an organized, welcoming workplace and have a willingness to roll up their sleeves and pitch in wherever needed.\nThis is an onsite position requiring availability five days a week, for a total of 30 hours per week.\nKey Responsibilities & Duties\nOffice Administration & Reception\nManage the reception area and serve as the primary point of contact for incoming calls, visitors and general office inquiries.\nHandle incoming and outgoing mail, packages and deliveries, including coordination with USPS, FedEx and UPS.\nMaintain a professional, welcoming and organized office environment.\nCoordinate new hire office-related onboarding activities, including welcome mailings, workspace readiness and office access.\nProvide general administrative assistance to various departments and support special projects as needed.\nExecutive & Administrative Support\nPrepare and submit expense reports on behalf of company executives, ensuring accuracy, proper documentation and timely submission.\nCoordinate business travel arrangements for employees, including flights, hotels, rental cars and ground transportation.\nResearch and compare travel options to identify cost-effective arrangements while balancing employee needs, convenience and company travel policies.\nAssist executives with administrative tasks, scheduling and other requests as needed.\nMaintain confidentiality when handling sensitive employee, executive and company information.\nOffice & Facilities Management\nOversee day-to-day office operations, ensuring the workspace, conference rooms, office kitchen and common areas are clean, organized and well-maintained.\nMonitor and maintain office and kitchen inventory, including ordering office supplies, snacks, beverages and other necessary items.\nMaintain the office kitchen, including loading and unloading the dishwasher, restocking supplies and keeping countertops, the refrigerator and common areas clean.\nCoordinate routine maintenance and servicing of office equipment, including copiers, water machines, dishwashers and other office equipment.\nServe as the primary liaison with building management and property maintenance for facility-related requests.\nManage visitor access and coordinate office security and key/fob access as needed.\nExercise sound judgment and fiscal responsibility when purchasing supplies and coordinating office services, seeking competitive pricing and cost-effective solutions.\nMeeting, Event & Employee Engagement Coordination\nCoordinate onsite and offsite meetings, team gatherings and company events.\nArrange meeting logistics, including conference rooms, venues, catering, food vendors and other event requirements.\nPlan and coordinate monthly luncheons for headquarters employees, including menu selection, vendor coordination, ordering, setup and cleanup, while adhering to established budgets.\nAssist with employee recognition activities, including coordinating and mailing monthly birthday cards to employees.\nSupport other employee engagement initiatives, celebrations and company-sponsored activities as needed.\nPrepare and organize meeting materials, presentations and supplies as needed.\nEnsure meeting spaces are properly prepared and ready for scheduled meetings and visitors.\nAssist with special department projects, including internal office moves and HR and finance initiatives.\nRequired Qualifications & Skills\nMinimum of 2 years of experience in office administration, office coordination, executive support or office management.\nStrong organizational skills and attention to detail, with the ability to prioritize and independently manage multiple responsibilities.\nAbility to work effectively in a fast-paced, small business environment with minimal supervision.\nDemonstrated ability to exercise good judgment, take initiative and make cost-conscious purchasing and planning decisions.\nExperience coordinating business travel, preparing expense reports or providing administrative support to executives preferred.\nWorking knowledge of mail and shipping processes, including postage machines, FedEx and UPS.\nProficiency in Microsoft Office Suite, including Outlook, Word, Excel and Teams.\nStrong interpersonal and communication skills, with a friendly and professional approach to interacting with employees, visitors and customers.\nAbility to handle confidential information with discretion and professionalism.\nFlexibility and willingness to assist with a variety of administrative and office-related responsibilities.\nWhy You'll Love Working With Us / Perks\nHorizon offers a competitive benefits package for eligible employees, including:\nHealthcare benefits, including medical, dental, vision and disability coverage.\nA 401(k) program with 100% immediate vesting and an employer match after 90 days.\nEducational Assistance Program.\nStudent Loan Repayment Program.\nGym Reimbursement Program.\nPaid time off.\nThe opportunity to work with a dynamic, passionate and multidisciplinary team in a collaborative environment.\nBenefits are subject to applicable eligibility requirements and plan terms.\nEqual Employment Opportunity\nHorizon is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or any other status protected by applicable law.\nEOE/Vet/Disabled","description_format":"text","description_chars":7113,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Information Security","IT Consulting & Digital Transformation","Management Consulting"],"lifecycle":[{"event":"open","at":"2026-11-04T20:02:07Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":28,"reasons":["conf:0","velocity","win:early","comp:junior"],"computed_at":"2026-11-05T05:54:30Z"},"pay":{"stated_usd_annual":66000,"is_top_pay":true},"html_url":"https://alion.io/job/horizon-industries-office-coordinator-part-time","json_url":"https://alion.io/job/horizon-industries-office-coordinator-part-time.json","meta":{"generated_at":"2026-11-05T11:44:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15030,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4418084},"rest":"https://alion.io/mcp/rest/get_company?id=4418084"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhorizon-industries-office-coordinator-part-time"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhorizon-industries-office-coordinator-part-time"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhorizon-industries-office-coordinator-part-time"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/horizon-industries-office-coordinator-part-time\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhorizon-industries-office-coordinator-part-time"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3765751}},{"tool":"search_jobs","arguments":{"company":"hil.us","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3765751},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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