{"id":3837770,"url":"https://alion.io/job/hot-topic-accounts-payable-supervisor","title":"Accounts Payable Supervisor","company":{"id":678703,"name":"Hot Topic","domain":"hottopic.com","url":"https://alion.io/company/hottopic","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":0.8,"repost_share":0,"time_to_fill_p50_days":62,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Finance","role_family":"Finance","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["City of Industry, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":68000,"max":78000,"currency":"USD","period":"year","gross":null,"usd_annual":78000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Oracle ERP","optional":false}],"status":"live","first_seen_at":"2026-11-05T19:51:45Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-08T01:26:16Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"We’re a fast-paced retail company with a sharp eye for growth, great customer experience, and data-driven decision-making. Our stores (and online presence) are thriving, and we’re looking for a detail-driven AP Supervisor to help manage our invoices and payments.\nWe’re looking for an Accounts Payable Supervisor to lead our AP Expense and AP Merchandise team. In this role, you'll supervise daily invoice and payment operations in Oracle, run our P-Card program, review and approve the team's journal entries and reconciliations, and serve as the AP point person for 1099s and unclaimed property. If you love clean books, smart controls, and building a team people want to be on, we want to hear from you.\nWHAT YOU'LL DO\nLead the AP team day-to-day: assign work, set priorities, and coach and develop team members.\nOversee invoice routing and approval workflow in Oracle Fusion.\nReview and approve department journal entries and reconciliations.\nReview supplier set-ups and changes for accuracy and fraud controls.\nRespond to vendor, store, and internal inquiries by email in a timely manner.\nProcess payments as needed, including urgent wire requests.\nAct as P-Card program administrator: order and cancel cards, reset passwords, resolve cardholder issues, maintain approval hierarchies, update cost centers and GL codes, download transaction data, and send cardholder communications twice a month.\nServe as backup for the payments function (check runs, ACH, wires).\nProvide month-end commentary and variance explanations.\nAssist AP Manager with 1099 reporting for Hot Topic and Distribution entities, including vendor W-9 review and IRS filing.\nAdditional duties may include, but are not limited to:\n- Responding to internal and external audit requests.\n- Maintaining and updating SOX narratives and supporting control testing for AP.\n- Initiating voids and stop payments.\n- Reconciling the AP payment card and tracking the annual-spend rebate.\n- Managing escheatment and unclaimed property filings.\n- Managing non-standard vendor setups and payment types (e.g., foreign vendors, one-time payees).\n- Identifying and leading process improvements and automation opportunities in Oracle.\nWHAT YOU'LL NEED\n5+ years of full-cycle accounts payable experience, including 2+ years supervising staff.\nHands-on experience with Oracle (or a comparable ERP) for invoice processing, payments, and GL.\nStrong reconciliation skills and working knowledge of GAAP and month-end close.\nWorking knowledge of 1099 reporting, escheatment/unclaimed property, and payment controls (wires, voids, stop payments).\nExperience supporting SOX controls and external audits.\nAdvanced Excel skills (pivot tables, VLOOKUP/XLOOKUP). Use of AI is a plus!\nClear written communication and a service mindset with vendors and internal partners.\nRetail or multi-entity and multi-location experience, including USD/CAD transactions.\nP-Card program administration experience.\nFamiliarity with invoice workflow automation.\nExperience with sales/use or property tax processes.","description_format":"text","description_chars":3036,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Apparel & Fashion Brands"],"lifecycle":[{"event":"open","at":"2026-11-05T21:36:15Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 8 · green card filings: 6","filings_12m":8,"filings_prev_12m":6,"green_card_filings_12m":6,"median_offered_wage_usd":137500,"route":null,"cap_exempt":false,"checked_at":"2026-11-07T07:57:00+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":62,"reasons":["conf:0","win:early"],"computed_at":"2026-11-07T05:47:08Z"},"pay":{"stated_usd_annual":78000,"is_top_pay":false},"html_url":"https://alion.io/job/hot-topic-accounts-payable-supervisor","json_url":"https://alion.io/job/hot-topic-accounts-payable-supervisor.json","meta":{"generated_at":"2026-11-08T04:27:48Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9618,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":678703},"rest":"https://alion.io/mcp/rest/get_company?id=678703"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhot-topic-accounts-payable-supervisor"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhot-topic-accounts-payable-supervisor"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhot-topic-accounts-payable-supervisor"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hot-topic-accounts-payable-supervisor\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhot-topic-accounts-payable-supervisor"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3837770}},{"tool":"search_jobs","arguments":{"company":"hottopic.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3837770},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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