{"id":3928641,"url":"https://alion.io/job/houston-methodist-trainee-affairs-coordinator","title":"Trainee Affairs Coordinator","company":{"id":11892,"name":"Houston Methodist","domain":"houstonmethodist.org","url":"https://alion.io/company/houstonmethodist","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":79,"open_postings":101,"ghost_share":0,"stale_share":0.822,"repost_share":0,"time_to_fill_p50_days":37,"computed_at":"2026-11-08T05:47:12Z"}},"role":"Administrative","role_family":"Administrative","seniority":"intern","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["West, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-06T00:00:00Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-08T05:33:45Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"At Houston Methodist, the Trainee Affairs Coordinator is responsible for working closely with the training and education initiatives for the Houston Methodist Academic Institute (HMAI) under the supervision of the Director of Educational Partnerships. The Trainee Affairs Coordinator provides primary support, as well as works directly with the faculty, preceptors and the 3rd and 4th year College of Medicine (COM) students from various institutions.\n\nFLSA STATUSExempt\nQUALIFICATIONS\nEDUCATION\n High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)\n Bachelor’s Degree preferred\nEXPERIENCE\n Two years experience in healthcare delivery or academic setting\n Experience in a health science center or higher education preferred\nSKILLS AND ABILITIES\nDemonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations \nSufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security \nAbility to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles \nAbility to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment \nExhibits attention to detail and critical thinking skills \nPossesses excellent organizational skills \nDemonstrates ability to work alone and with a team \nUse of personal computer and related software (such as Microsoft, Excel and PowerPoint, Access, Outlook and Publisher \nThorough understanding and knowledge of UGME education policies and procedures and ability to ensure compliance with medical student handbook guidelines and expectations \nESSENTIAL FUNCTIONS\nPEOPLE ESSENTIAL FUNCTIONS\nWorks directly with Clerkship Directors, Manager for undergraduate medical education, and the medical students to facilitate all aspects of the undergraduate medical education program. This may include some public relations and/or efforts to improve the facilities or services available for the students. \nFacilitates implementation of standardized patient encounters, structured debriefing for small multidisciplinary groups of adult learners after completion of simulation training. \nAssists with administrative management of clerkship and electives, acting as liaison between directors and students. Serves as liaison to Education Administration, Faculty and other affiliated personnel \nSERVICE ESSENTIAL FUNCTIONS\nProvides professional and administrative support managing the day to day operations of their assigned 3rd and 4th year clerkship program(s). \nMaintains optimum communications with clerkship directors and clerkship faculty to facilitate appropriate scheduling and coordination of clerkship rotational experiences to satisfy requirements. \nCoordinates activities related to educational conferences, orientation, meetings, lectures, simulations, laboratory sessions, examination and special events as directed by curriculum. \nPrepares exams, syllabi, and other materials as requested by the clinical faculty and NBME requirements. Maintains this material in a secure electronic database. \nCoordinates the collection, tracking, and reporting of evaluations and grades for clerkship programs using an on-line database. \nQUALITY/SAFETY ESSENTIAL FUNCTIONS\nMaintains and coordinates activities required to comply with institutional and program requirements (to include management of grades and course requirements, orientation, testing, evaluation & assessment, and schedules). \nCompiles and maintains data to insure compliance with accreditation agencies and for reporting purposes. Coordinates and prepares materials for continued accreditation for the educational partners responsible for reporting to the LCME \nFINANCE ESSENTIAL FUNCTIONS\nUtilizes department resources/supplies efficiently and identified cost savings or revenue opportunities. \nGROWTH/INNOVATION ESSENTIAL FUNCTIONS\nGenerates and communicates new ideas and suggestions that improve quality and/or service. \nIdentifies unique and creative ways to assure accessibility and availability of clinical education programs to staff via simulation form improving/evaluating competency. \nSUPPLEMENTAL REQUIREMENTS\n WORK ATTIREUniform: No \nScrubs: No \nBusiness professional: Yes \nOther (department approved): No \nON-CALL*\n*Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below.\nOn Call* No \nTRAVEL**\n**Travel specifications may vary by department**\nMay require travel within the Houston Metropolitan area No \nMay require travel outside Houston Metropolitan area No \n\nWork Shift:\n1 - Day (United States of America)\n\nJob Category:\nNon-clinical\n\nHouston Methodist Academic Institute oversees the Education Institute and Research Institute. The Academic Institute aligns our research and education initiatives in service to the clinical mission, providing solutions that answer the call for new technologies and skills our clinicians need for patient care. Houston Methodist Education Institute coordinates our primary academic affiliation with Weill Cornell Medicine and other joint programs, including the Engineering Medicine Program at Texas A&M University Intercollegiate School of Engineering Medicine. The Education Institute also oversees continuing medical education and graduate medical education, and supports trainees in residence for medical, nursing, allied health and research education programs. Houston Methodist Research Institute supports research programs and infrastructure that enable faculty across the system to bring new scientific discoveries to patients as rapidly as possible through the full cycle of a cure from conceptual bench research, to prototyping and development, to clinical trials and FDA approval. The Research Institute supports clinical research protocols and extramurally funded translational research programs.\nHouston Methodist is an Equal Opportunity Employer.","description_format":"text","description_chars":6311,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Hospitals & Health Systems"],"lifecycle":[{"event":"open","at":"2026-11-07T22:35:19Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":2,"expected_fill_days":37,"reasons":["conf:0","stale_co","win:early","comp:junior,brand"],"computed_at":"2026-11-08T05:47:12Z"},"pay":null,"html_url":"https://alion.io/job/houston-methodist-trainee-affairs-coordinator","json_url":"https://alion.io/job/houston-methodist-trainee-affairs-coordinator.json","meta":{"generated_at":"2026-11-08T06:04:16Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13188,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":11892},"rest":"https://alion.io/mcp/rest/get_company?id=11892"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhouston-methodist-trainee-affairs-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhouston-methodist-trainee-affairs-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhouston-methodist-trainee-affairs-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/houston-methodist-trainee-affairs-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhouston-methodist-trainee-affairs-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3928641}},{"tool":"search_jobs","arguments":{"company":"houstonmethodist.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3928641},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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