{"id":2944161,"url":"https://alion.io/job/howard-university-executive-assistant","title":"Executive Assistant","company":{"id":14898,"name":"Howard University","domain":"howard.edu","url":"https://alion.io/company/the-dig-at-howard-university","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":72,"open_postings":31,"ghost_share":0,"stale_share":0.903,"repost_share":0.032,"time_to_fill_p50_days":63,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":75000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-07T00:00:00Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-11-06T00:44:22Z","board_verified":true,"closed_at":null,"days_open":30,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":30},"description":"The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.\nAt Howard University, we prioritize well-being and professional growth.\nHere iswhat we offer:\nHealth & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support\nWork-Life Balance: PTO, paid holidays, flexible work arrangements\n Financial Wellness: Competitive salary, 403(b) with company match\nProfessional Development: Ongoing training, tuition reimbursement, and career advancement paths\nAdditional Perks: Wellness programs, commuter benefits, and a vibrant company culture\nJoin Howard University and thrive with us!\nhttps://hr.howard.edu/benefits-wellness\nThe purpose of the Executive Assistant position is to perform a variety of advanced/administrative support duties, serving as the primary administrative and operational support for the Chair of the Ophthalmology Department. The Executive Assistantplays a critical role in ensuring the effective coordination of the department’s academic, clinical, and research activities. Acting as a central liaison, the Executive Assistantfacilitates clear and timely communication between the Chair, faculty, staff, students, and external stakeholders, often handling sensitive or confidential information with the utmost discretion. By combining strong organizational skills, attention to detail, and professional judgment, this position directly contributes to the department's smooth functioning and supports the Chair in advancing the department's academic mission, research goals, and patient care initiatives. This position may be responsible for monitoring budgets and business affairs, personnel matters and interpreting policy and procedures.\nNature and Scope:\nInternal contacts may include senior administrators, faculty, physicians, students, and staff. External contacts may include vendors, consultants, and the public.\nPrincipal Accountabilities:\nCompose and prepare correspondence as well as assist in writing and preparation of manuscripts, grants, questionnaires, journal reviews, presentations, reports, letters, and memos for the Chair’s review and signature.\nRead all emails and coordinate office communications ensuring openness and accuracy.\nScreen and provide telephone coverage for the Chair, Faculty, and administrative offices.\nRepresent the Chair in meetings, take dictation, minutes, notes, and prepare a final copy for review and arrange department meetings.\nCreate graphic brochures, posters, signs, labels for conferences, newsletters, invitations, and presentation slides.\nAssist the Chair with activities relating to the College of Medicine, the Hospital, and the University.\nAssist the Chair in the preparation of all faculty and staff evaluations and recommendations.\nAssist with all departmental development projects and continuing medical education conferences.\nAs an integral part of the Department of Ophthalmology, the principal duties and responsibilities of the Executive Assistantinclude, but are not limited to:\nHuman Resources Administrative Responsibilities\nFacilitate and compile New Hire documents.\nPrepare and compile faculty APT appointment/re-appointment documents.\nMaintain Attending Physicians on-call schedule.\nCoordinate physician attendance at community health fairs.\nSubmit Attending Physicians leave slips.\nMaintain and distribute Attending Physicians license status.\nAssist and submit Attending Physicians OPPE and FPPE.\nCoordination of Attending and staff performance evaluations\nSubmit Attending Physician Clinic and/or Private schedule changes.\nCoordinate Attending Physicians and staff work requests for facility maintenance or housekeeping.\nCME Symposia Responsibilities\nCoordinate annual Alumni Symposium, Founders Day, and annual Glaucoma Symposium.\nArrange guest lecturers’ travel.\nPrepare and submit documentation for Continuing Medical Education accreditation symposia.\nSubmit Grant applications for annual Alumni Symposium, Founders Day, and annual Glaucoma Symposium.\nPrepare and submit symposium expenses.\nMedical Student Clerkship Responsibilities\nCoordinate medical student rotation schedules.\nAssist medical student educator (clerkship director) with completion of medical student evaluations.\nOphthalmology Honors & Oath recipient: order plaque and submit check request.\nGeneral Administrative Responsibilities\nPrepare and assist with the development of department budget and proposals.\nPrepare annual and operational reports for the Chair’s approval.\nSchedule meetings for Chair\nPrepare and submit external and internal letters, memos, and/or forms for Attending Physicians.\nFacilitate Attending Physicians and staff computer and printer issues.\nOrders and maintains office supplies\nSubmit physician requests for Ophthalmology medical equipment.\nManage vendor relationships and contracts for hardware, software, equipment, and services.\nCoordination of purchase and maintenance of equipment and licensing agreements\nPerform other Job-related Duties As Assigned\nCoordinate annual departmental fundraiser.\nCore Competencies:\nAdvanced knowledge of office and administrative practices and principles. \nSkill in the operation of computers, related software applications (MS Word, Excel, PowerPoint, and Access). \nAbility to problem solve and make decisions. \nAbility to exercise discretion and ensure a high level of confidentiality. \nAbility to communicate effectively orally and in writing with a diverse population. \nThe ability to establish and maintain effective harmonious work relations with faculty, physicians, staff, students, and the general public.\nMinimum Requirements:\nHigh School diploma or GED and 2-4 years of general work experience. \nAA/AS may be substituted for 4 years of required work experience. \nBA/BS may be substituted for up to 4 years of work experience.\nCompliance Salary Range Disclosure\nCompensation Range: $80,000 - 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