{"id":3369132,"url":"https://alion.io/job/hp-administrative-assistant-3","title":"Administrative Assistant","company":{"id":2088298,"name":"HP","domain":"hewlett-packard.de","url":"https://alion.io/company/hewlett-packard-de","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":82,"open_postings":152,"ghost_share":0,"stale_share":0.901,"repost_share":0,"time_to_fill_p50_days":19,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Prague, Czech Republic"],"countries":["CZ"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":17000,"max_usd":31000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":5657},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SharePoint","optional":false},{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-27T00:00:00Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-03T10:00:27Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Administrative AssistantDescription -\nThis role of Administrative Assistant/Site Administrator is responsible for providing highly organized, proactive, and effective administrative and operational support for the HP Prague facility. This role plays a critical part in ensuring smooth site functioning, high-quality employee experience, and effective coordination across multiple departments in a dynamic international environment. The successful candidate will support Country Leadership Team including Site Manager, coordinate operational and administrative activities, maintain key internal tools and processes, and act as a central contact point for employees, visitors, and business stakeholders.\nResponsibilities:\nAdministrative Duties\nAssist in creating, implementing, and supervising specific policies and procedures.\nMaintain accurate records ofexpenditures, including maintenance and employee engagement costs.\nProvide day-to-day administrative support to the Country Senior management team.\nSupport document preparation, reporting, data management, and internal compliance tasks.\nCommunication & Coordination\nFacilitate communication between the Snr Managers and key departments (Finance, Legal, HR, IT).\nManage communications through official HP channels, SharePoint, and email (office updates, IT tips, internal announcements).\nCoordinate with local and global teams to align processes and share best practices.\nSupport visits, including meeting room preparation and catering arrangements.\nOperational Support\nManage site-specific tools, processes, and databases\nCoordinate activities with the Country Leadership Team and other committees.\nSupport company car agenda, mobile phone subscriptions (O2), AMEX card maintenance, and other operational processes.\nManage Procure360 tasks: vendor creation, updates, purchase orders.\nEmployee Engagement & Culture\nSupport and organize volunteer programs and HP corporate social responsibility initiatives.\nLead and coordinate activities supporting HP Culture and employee experience, including EO connect events, SC Forum, and site-wide activities.\nCollect employee feedback, manage surveys, and propose office and culture improvements.\nAdditional Responsibilities\nAssist with annual asset verification, documentation of scrapped assets, and cooperation with Finance.\nHandle special requests such as HP invitation letters for employees, etc.\nEducation and Experience:\n High school diploma required; \nBachelor’s degree in Business Administration, Management, Human Resources, or a related field preferred.\n2-4 years of experience in administrative support, office management, site operations, HR coordination, or similar roles.\nExperience in a multinational or corporate environment is highly desirable.\nFamiliarity with internal tools (SharePoint, Procure360, HR systems) is an advantage.\nExperience working with cross-functional teams (HR, Finance, Legal, Facilities) is a plus.\nKnowledge & Skills:\nStrong organizational and multitasking skills with excellent attention to detail.\nOutstanding communication skills in English and Czech (written and verbal).\nCustomer-oriented mindset with proactive problem-solving abilities.\nAbility to work independently and manage sensitive information professionally.\nProficiency with MS Office Suite, SharePoint, procurement tools, and internal corporate systems.\nKnowledge of basic budgeting, tracking expenditures, and vendor coordination.\nAbility to build positive relationships across teams and levels.\nHigh level of responsibility, reliability, and initiative.\nJob -\nAdministrationSchedule -\nFull timeShift -\nNo shift premium (Czechia)Travel -\nRelocation -\nEqual Opportunity Employer (EEO)-\nHP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).\nPlease be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.\nFor more information, review HP’sEEO Policy or read about your rights as an applicant under the law here: “ Know Your Rights: Workplace Discrimination is Illegal \"","description_format":"text","description_chars":4606,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"Czech","level":"All levels","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":true,"industries":["Laptops","Printers & Scanners"],"lifecycle":[{"event":"open","at":"2026-10-28T00:17:38Z"}],"visa":[],"liveness":{"score":54,"band":"ok","label":"Likely open","p_open":1,"p_active":0.601,"p_room":0.9,"age_days":7,"expected_fill_days":19,"reasons":["conf:1","stale_co","velocity","win:mid","comp:junior,brand"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/hp-administrative-assistant-3","json_url":"https://alion.io/job/hp-administrative-assistant-3.json","meta":{"generated_at":"2026-11-03T11:28:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15621,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2088298},"rest":"https://alion.io/mcp/rest/get_company?id=2088298"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhp-administrative-assistant-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhp-administrative-assistant-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhp-administrative-assistant-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hp-administrative-assistant-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhp-administrative-assistant-3"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3369132}},{"tool":"search_jobs","arguments":{"company":"hewlett-packard.de","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3369132},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}