{"id":2053840,"url":"https://alion.io/job/hp-executive-assistant","title":"Executive Assistant","company":{"id":2088298,"name":"HP","domain":"hewlett-packard.de","url":"https://alion.io/company/hewlett-packard-de","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Palo Alto, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":45,"max":66,"currency":"USD","period":"hour","gross":null,"usd_annual":132000},"salary_estimate":null,"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-07T22:45:27Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-12T22:48:16Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Executive AssistantDescription -\nJob Summary\nThis role provides advanced tactical and strategic administrative support to the Senior Vice President (SVP) of HP Solutions Marketing. The Executive Assistant serves as a trusted partner to the SVP, enabling operational efficiency, effective decision-making, and seamless coordination across the HP Solutions Marketing organization and broader enterprise. The role manages complex calendars, communications, and logistics, while proactively supporting business priorities, executive initiatives, and cross-functional collaboration.\nResponsibilities\nManages complex and dynamic executive calendars, scheduling meetings across multiple time zones, prioritizing requests, and ensuring alignment with business-critical activities.\nCoordinates and prepares for executive meetings, leadership forums, and offsites, including agenda development, materials preparation, room reservations, and audio-visual setup.\nActs as a gatekeeper and first point of contact for internal and external stakeholders, exercising sound judgment in filtering, prioritizing, and responding to communications on behalf of the SVP.\nCoordinates domestic and international travel, including flights, accommodations, ground transportation, itineraries, and expense reconciliation.\nSupports rhythm-of-the-business activities for HP Solutions Marketing, including staff meetings, leadership reviews, QBRs, and cross-functional planning sessions.\nDevelops and produces administrative, utilization, and operational reports to support strategic planning, organizational effectiveness, and executive decision-making.\nPartners closely with other Executive Assistants, Chiefs of Staff, and functional leaders to ensure alignment and smooth execution of cross-org initiatives.\nCoordinates administrative workflows across teams, ensuring consistency, accuracy, and adherence to HP policies and procedures.\nProvides general administrative and office support as required, including document management, mailing, and coordination of office services.\nEducation & Experience Recommended\nHigh School Diploma, GED, or equivalent required; additional education or training preferred.\nTypically 10 years of related experience in senior or executive-level administrative support, preferably supporting a VP or SVP in a large, matrixed organization.\nExperience supporting marketing, sales, or customer-facing organizations is strongly preferred.\nKnowledge & Skills\nExecutive-Level Administrative Support\nCalendar and Time Management\nTravel Planning and Expense Management\nMicrosoft 365 (Outlook, PowerPoint, Excel, Word)\nMicrosoft SharePoint\nPresentation and Document Preparation\nSAP Applications\nBudgeting, Invoicing, and Expense Reporting\nMarketing and Business Acumen\nOffice and Vendor Management\nData Entry and Reporting\nPurchasing and Office Supply Management\nCross-Organizational Skills\nEffective Communication\nResults Orientation\nLearning Agility\nDigital Fluency\nCustomer Centricity\nDiscretion and Sound Judgment\nImpact & Scope\nHas direct impact on the effectiveness and productivity of the SVP and the HP Solutions Marketing leadership team.\nProvides administrative leadership and expertise within the function and may support or participate in cross-functional and enterprise initiatives.\nComplexity\nWorks on complex, non-routine assignments requiring initiative, prioritization, discretion, and a strong understanding of business context.\nRegularly handles confidential information and exercises independent judgment in support of executive and organizational objectives.\nDisclaimer\nThis job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of duties, responsibilities, or qualifications. Responsibilities may change or additional duties may be assigned as business needs evolve.\nThe pay range for this position is $45 to $66 USD per hour (applies to United\nStates of America candidates only). Pay varies by work location, job-related\nknowledge, skills, and experience.\nBenefits:\nHP offers a comprehensive benefits package for this position, including:\n* Health insurance\n* Dental insurance\n* Vision insurance\n* Long term/short term disability insurance\n* Employee assistance program\n* Flexible spending account\n* Life insurance\n* Generous time off policies, including;\n* 4-12 weeks fully paid parental leave based on tenure\n* 13 paid holidays\n* 15 days paid time off (US benefits overview\n[https://hpbenefits.ce.alight.com/])\nThe compensation and benefits information is accurate as of the date of this\nposting. The Company reserves the right to modify this information at any time,\nwith or without notice, subject to applicable law.\nJob -\nAdministrationSchedule -\nFull timeShift -\nNo shift premium (United States of America)Travel -\nRelocation -\nEqual Opportunity Employer (EEO)-\nHP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).\nPlease be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.\nFor more information, review HP’sEEO Policy or read about your rights as an applicant under the law here: “ Know Your Rights: Workplace Discrimination is Illegal \"","description_format":"text","description_chars":5780,"description_truncated":false,"requirements":{"experience_years_min":10,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Health insurance","Life insurance","Parental leave","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":true,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-07T22:45:27Z"}],"visa":[],"liveness":{"score":56,"band":"ok","label":"Likely open","p_open":1,"p_active":0.748,"p_room":0.75,"age_days":4,"expected_fill_days":5,"reasons":["conf:2","velocity","win:late","comp:brand"],"computed_at":"2026-10-12T06:55:09Z"},"pay":{"stated_usd_annual":132000,"is_top_pay":true},"html_url":"https://alion.io/job/hp-executive-assistant","json_url":"https://alion.io/job/hp-executive-assistant.json","meta":{"generated_at":"2026-10-13T00:02:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":53,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2088298},"rest":"https://alion.io/mcp/rest/get_company?id=2088298"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhp-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhp-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhp-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hp-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhp-executive-assistant"}]}