Office Assistant

Our public sector client is seeking an Office & Catering Services Assistant for a short-term temporary assignment in Toronto. This position involves supporting daily office operations, reception coverage, meeting arrangements, and onsite catering services. The role requires five days per week onsite.

Key Responsibilities

• Provide reception and front desk coverage, including greeting visitors, answering calls, and responding to inquiries.
• Coordinate meeting room arrangements, catering orders, and onsite event setups.
• Prepare and reset meeting rooms, ensuring supplies, beverages, and equipment are available.
• Work with internal teams and external vendors to coordinate meeting requirements, catering, and deliveries.
• Provide general administrative support, including preparing documents, organizing files, and reviewing supplier invoices.
• Assist with mailroom services, office supplies, and other day-to-day office operations as needed.

Qualifications

• Post-secondary education in Business Administration, Office Administration, or a related field, or an equivalent combination of education and experience.
• Previous experience in reception, customer service, office services, or administrative support; approximately two years of related experience is an asset.
• Experience coordinating meetings, catering arrangements, or onsite events is an asset.
• Strong customer service skills and a professional, friendly telephone manner.
• Good organizational skills, attention to detail, and the ability to manage multiple tasks in a busy office environment.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• A flexible, dependable, and team-oriented approach to supporting office operations.
• Ability to work onsite five days per week in Toronto.

How to Apply

If you are interested in this opportunity, please submit your resume for consideration.

If you require accommodation during the recruitment process, please call 416-237-1500 x.235.