{"id":3600113,"url":"https://alion.io/job/hr-studio-accounts-assistant","title":"Accounts Assistant","company":{"id":4460235,"name":"HR Studio","domain":"hrstudio.org","url":"https://alion.io/company/hr-studio-2","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Uganda"],"countries":["UG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-11-02T00:00:00Z","employer_posted_date":null,"last_verified_at":"2026-11-02T00:00:00Z","board_verified":false,"closed_at":null,"days_open":1,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":1},"description":"Reports to: Head Of Finance/ Finance Manager\n\nSector: Information Technology\n\nSalary: 600,000/=\n\nJob Purpose\n\nThe Accounts Manager is responsible for managing the day-to-day accounting, receivables and payables, tax and statutory compliance, procurement documentation, payroll administration, and audit and financial reporting functions of the organisation, ensuring accuracy, timeliness and compliance with internal controls and statutory requirements.\n\nKEY RESPONSIBILITIES\n\n1. Accounting, Receivables & Payables\n\nOversee day-to-day accounting activities, ensuring transactions are accurately recorded and properly supported.\n\nRecord and review accounting transactions in QuickBooks, ensuring entries are posted accurately and on time.\n\nManage Accounts Receivable, including client invoicing, maintaining client accounts, updating ageing reports, following up outstanding balances and reconciling customer accounts.\n\nManage Accounts Payable, including verifying supplier invoices, preparing payment vouchers, maintaining supplier accounts, processing payments and reconciling supplier balances.\n\nOversee preparation of supplier invoices, payment vouchers, cheque payments, EFTs and bank transfer schedules.\n\nEnsure timely follow-up of client payments, maintaining proper communication and supporting documentation on outstanding receivables.\n\nReview reconciliations of supplier and client accounts and ensure outstanding or disputed balances are followed up.\n\nMaintain oversight of petty cash management and reconciliation.\n\nEnsure bank, supplier, client, tax and other account reconciliations are performed accurately and on time.\n\nPrepare and review management accounts, financial reports and supporting schedules.\n\nLead month-end and year-end closing activities.\n\nSupport preparation of annual budgets and budget-versus-actual analysis.\n\nMaintain fixed asset records and oversee stock counts and verification activities.\n\n2. Tax & Statutory Compliance\n\nEnsure timely preparation and filing of VAT, LST, PAYE, NSSF, RVAT, Income Tax and Withholding Tax schedules and returns.\n\nReview and verify tax schedules, reconcile tax ledgers and maintain EFRIS and other tax documentation.\n\nMaintain URA acknowledgements, tax records and supporting documentation.\n\nFollow up on tax queries and resolve tax-related issues in liaison with relevant authorities and advisors.\n\n3. Procurement & Stores\n\nOversee procurement documentation, ensuring purchase orders, delivery documents, stores records and accounting records are properly maintained.\n\nReview and process Purchase Orders for stock and other purchases.\n\nVerify stores records and supporting documentation.\n\n4. Payroll & HR Administration\n\nOversee processing of monthly payroll and maintain accurate and confidential employee records.\n\nMaintain employee personnel files and ensure employee information is updated as required.\n\nMaintain annual leave schedules and leave balances.\n\nSupport other HR administrative activities relating to employee records and payroll.\n\n5. Audit & Financial Reporting\n\nSupport internal, external and tax audits by preparing schedules, reconciliations and supporting documentation.\n\nEnsure proper electronic and physical filing of accounting, payroll, procurement, tax, supplier, employee and bank records.\n\nPrepare financial reports and supporting schedules for management review.\n\n6. General Finance & Administration\n\nEnsure supporting documents are maintained for all accounting and payment transactions.\n\nMaintain confidentiality of financial, payroll and employee information.\n\nSupport broader finance and administrative activities as required.\n\nPerform other duties as assigned by management.\n\nKEY PERFORMANCE INDICATORS (KPIs)\n\nAccurate and timely posting of accounting transactions.\n\nAccurate and up-to-date accounts receivable and accounts payable records.\n\nTimely follow-up and collection of outstanding client balances.\n\nSupplier payments processed accurately and within agreed timelines.\n\nBank, petty cash, supplier and client reconciliations completed accurately and on time.\n\nPayment vouchers and supporting documents properly prepared and maintained.\n\nStatutory returns submitted within required deadlines.\n\nManagement accounts and financial reports prepared accurately and on time.\n\nOutstanding receivables, payables and other balances followed up and reconciled.\n\nAccounting, payroll, procurement, tax and employee records properly maintained.\n\nAudit queries and documentation gaps followed up and resolved promptly.\n\nHow to Apply:\n\nAll applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section","description_format":"text","description_chars":4647,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Annual leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-02T07:58:15Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":24,"reasons":["seen:1","win:early"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/hr-studio-accounts-assistant","json_url":"https://alion.io/job/hr-studio-accounts-assistant.json","meta":{"generated_at":"2026-11-03T14:03:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19647,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4460235},"rest":"https://alion.io/mcp/rest/get_company?id=4460235"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhr-studio-accounts-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhr-studio-accounts-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhr-studio-accounts-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hr-studio-accounts-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhr-studio-accounts-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3600113}},{"tool":"search_jobs","arguments":{"company":"hrstudio.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3600113},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}