{"id":1634170,"url":"https://alion.io/job/hr360-administrative-coordinator-815-residential-services","title":"Administrative Coordinator - 815 Residential Services","company":{"id":2080067,"name":"Zywave","domain":"zywave.com","url":"https://alion.io/company/zywave-com","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":43000,"max_usd":76000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-24T07:00:00Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-11-05T04:02:30Z","board_verified":true,"closed_at":null,"days_open":73,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":73},"description":"JOB SUMMARY\nHealthRIGHT 360, a nonprofit organization and a family of programs, is committed to providing accessible and comprehensive healthcare services to vulnerable populations. Our mission is to tackle systemic barriers to healthcare and promote health equity for all. We offer a wide range of services, including mental health care, residential and outpatient substance use treatment, and primary health services. Additionally, we provide transitional support for individuals re-entering the community after involvement in the criminal justice system. By integrating physical and behavioral health, we empower individuals to overcome challenges by addressing social determinants of health, fostering resilience, and facilitating recovery.\n\n815 Buena Vista West in San Francisco is an alcohol rehab program providing substance abuse treatment, detoxification, and a halfway house or sober living home with residential short-term treatment and residential long-term treatment. Dual diagnosis or persons with co-occurring disorders, persons with HIV or AIDS, gays and lesbians, seniors, or older adults, pregnant or postpartum women, women, men, and criminal justice clients are supported for this drug treatment center. \n\nThe Administrative Coordinator is responsible for clerical and administrative support for the SFDMC 3.5, 3.1 and withdrawal management pay source, provides high quality customer service, ensures that the administrative and compliance needs of the SF-DMC contract are met and in compliance with agency policies and procedures. \n\nKEY RESPONSIBILITIES \nAdministrative Responsibilities:\nProvides clerical support, including data entry, typing, copying, and other responsibilities.\nFills out forms, files, and updates logs.\nResponsible for stocking supplies.\nResponsible for dispensing mail.\nGreets visitors directs them to destinations.\nResolves problems with facility equipment (i.e., telephones).\nTreatment Setting Responsibilities:\nPerforms periodic house runs and monthly fire drills to ensure and maintain the safety and security of the facility.\nDocuments client updates and incidents in the facility log daily and/or Welligent.\nPerforms crisis intervention and communicates with treatment team as unforeseen situations arise.\nAttends all required trainings and meetings.\nTrains facility staff in Health and Safety procedures.\nNEXUS Responsibilities:\nOversees NEXUS, including training and evaluating of clients assigned to the NEXUS.\nCoordinates with the Food Services department and the Supervising Care Coordinator to assign job functions to clients.\nDocumentation Responsibilities: \n· Documents and accurately distributes client money and maintains the resident fund according to agency policies and procedures. \n· Keeps accurate records of these funds. \n\nAnd perform other duties as assigned. \n\nQUALIFICATIONS\nEducation, Experience, and Credentials\nHigh school diploma or equivalent.\nBachelor’s degree preferred.\n2 years’ experience in an administrative role.\nAbility to enter data into various electronic systems while maintaining the integrity and accuracy of the data.\nKnowledge and Skills\nStrong proficiency with Microsoft Office applications and internet applications.\nExcellent verbal, written, and interpersonal skills.Integrity to handle sensitive information in a confidential manner.Excellent organizational skills and ability to multitask and juggle multiple priorities.Ability to work cooperatively and effectively as part of interdisciplinary team and independently assume responsibility.Ability to work within a frequently changing project scope while maintaining overall direction and structured priorities.\nCompetencies\nAdministrative Proficiency: Expertise in performing clerical tasks such as data entry, filing, updating logs, and maintaining accurate documentation in compliance with organizational policies.\nAttention to Detail: Precision in handling and documenting client updates, facility logs, and resident funds to ensure accuracy and compliance.\nCustomer Service Excellence: Ability to provide high-quality customer service by professionally greeting visitors, resolving equipment issues, and responding to client and staff needs.\nOrganization and Time Management: Skill in managing multiple responsibilities, such as coordinating tasks with the NEXUS program and maintaining timely updates to records and supplies.\nSafety and Security Awareness: Capacity to perform house runs, conduct fire drills, and train staff on Health and Safety procedures to ensure a safe treatment environment.\nCommunication Skills: Strong verbal and written communication abilities for documenting incidents, training staff, and coordinating with treatment teams and departments.\nProblem-Solving: Capability to address and resolve unforeseen issues, such as equipment malfunctions or crises, while maintaining composure and efficiency.\nCompliance Knowledge: Understanding of policies and procedures related to facility operations, SF-DMC contract requirements, and resident fund management.\nTeam Collaboration: Effectiveness in working with multidisciplinary teams, including Food Services and Care Coordinators, to ensure smooth operations and client support.\nTraining and Supervision: Ability to train facility staff and clients, particularly in Health and Safety protocols and NEXUS program tasks, while providing ongoing evaluation and guidance.\nBilingual in the SF county threshold languages preferred.\n\nBackground Check and Other Requirements\nQualified candidates with arrest and conviction records will be considered for employment.\nMust be capable of obtaining and maintaining a satisfactory background check.\nMust be capable of meeting health screening and tuberculosis testing requirements.\nMust be capable of maintaining credential requirements.\nMust be capable of meeting the program and funder requirements.\n\nPHYSICAL REQUIREMENTS\n\nIn an 8-hr workday, employee is required to perform work:\nSitting\n4\nHrs\nStanding\n2\nHrs\nWalking\n2\nHrs\nDriving\nRarely\n\nIn an average month, employee must travel out of town:\nOften (>2x)\nSometimes (<2x)\nNever\n\nIn an 8-hr workday, employee must:\nNot at all\nOccasionally\n(1/4-2½ hrs.)\nFrequently\n(2½-5½ hrs.)\nContinuously\n(5½-8 hrs.)\nBend/stoop\nClimb\nReach above shoulder level\nKneel\nBalance\nPush/pull\nSquat\nCrawl\nCrouch\nLift*\nCarry**\n* Usual number\n Maximum number\n5\n20\nlbs\nlbs\n** Usual number\n Maximum number\n5\n20\nlbs\nlbs\n\nJob requires:\nWorking at heights\nYes\nNo\nExplain\nOperating heavy machinery\nYes\nNo\nType\nOperating desk machines\nYes\nNo\nType\nComputer, fax, printer, phone\nPrecise manual dexterity\nYes\nNo\nExplain\nAbility to precisely and accurately transmit written data, input data\nExposure to extreme heat, cold, humidity\nYes\nNo\nExplain\nExposure to dust, fumes, gases, chemicals\nYes\nNo\nExplain","description_format":"text","description_chars":6777,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-01T21:30:49Z"}],"visa":[],"liveness":{"score":27,"band":"fade","label":"Fading","p_open":1,"p_active":0.605,"p_room":0.44,"age_days":72,"expected_fill_days":54,"reasons":["conf:1","win:tail","crowd:junior"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/hr360-administrative-coordinator-815-residential-services","json_url":"https://alion.io/job/hr360-administrative-coordinator-815-residential-services.json","meta":{"generated_at":"2026-11-05T07:04:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8872,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2080067},"rest":"https://alion.io/mcp/rest/get_company?id=2080067"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhr360-administrative-coordinator-815-residential-services"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhr360-administrative-coordinator-815-residential-services"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhr360-administrative-coordinator-815-residential-services"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hr360-administrative-coordinator-815-residential-services\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhr360-administrative-coordinator-815-residential-services"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1634170}},{"tool":"search_jobs","arguments":{"company":"zywave.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1634170},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}