{"id":1575732,"url":"https://alion.io/job/hs2-team-assistant","title":"Team Assistant","company":{"id":1805837,"name":"HS2","domain":"hs2.org.uk","url":"https://alion.io/company/hs2","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Birmingham, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":25300,"max":29764,"currency":"GBP","period":"year","gross":null,"usd_annual":39544},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-01T08:15:17Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-04T01:52:48Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Contract type:12 month Fixed Term Contract\nLocation: Two Snowhill - Birmingham\nSalary: c£25,300 pa to £29,764.90 pa (Inclusive of a flexible benefits fund of 10% which is fully pensionable), depending on skills and experience. We also offer a range of competitive benefits - check them out in the Benefits section on our website.\nHS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives, and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish, and providing personal and professional development opportunities.\nAs a Team Administrator at HS2, you will provide Senior Leader administrative and secretarial support and to provide Team Administration support across the assigned Directorate, with the effective management of the travel arrangements and supporting other key Directorate meetings. It is an essential requirement that you have experience of working in a busy executive office, including managing workload and meeting deadlines.\nAbout the role:\nAct as first point of contact for the Senior Leader, managing and coordinating the Senior Leaders mailbox, responding to requests for information and escalating requests requiring action to the Senior Leader. \nManage and coordinate the Senior Leaders calendar of internal and external meetings, including all professional engagements, liaising with other Executive and Senior Leadership Team Personal Assistant’s as required, to ensure effective use of time. \nGather information, compile reports, and maintain these to support the activities of the Senior Leader. \nAccurately file necessary documentation effectively and maintain the document management system to ensure ease of access. \nManage all travel requirements and bookings for the Senior Leader within policy and budget. \nPrepare briefing packs, meeting papers and all other documentation, including chasing and co-ordinating agreed actions and responses as required, to ensure meetings run smoothly. \nFormat presentations for use in senior management meetings to create clear and high impact presentations. \nOrganise Site Visits offsite from beginning to end, ensuring compliance with Health and Safety practices at all times. \nActively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies, and procedures on EDI.\nAbout You:\nSkills:\nOrganisational skills, with the ability to prioritise, allocate and organise appointments and meetings in a logical manner. \nMeeting management - prepare appropriate documentation for meetings. \nAbility to produce clear, understandable, and grammatically correct minutes and documents. \nComputer and IT skills, including usage Microsoft suites, Outlook and Microsoft Teams.\nCommunication skills to engage positively and represent the directorate with a wide range of internal and external stakeholders. \nRelationship building skills with the ability to meet and manage visitors to the directorate and influence across a wide variety of stakeholders. \nFlexible problem solving and dealing with ad-hoc issues whilst also being able to work to specific procedures or protocols. \nKnowledge:\nKnowledge of executive office and business management. \nKnowledge of board and senior meetings processes\nTypes of Experience\nExperience of working in a busy executive office, including managing workload and meeting deadlines. \nExperience of handling sensitive and confidential information. \nThe post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity, and Respect\nIt is expected that you will actively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies, and procedures on EDI.\nAs HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.\nAny offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.\nWe ask for a variety of detail in your online application; however, we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised, and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert.\nAny applications received after the closing date will not be considered.\n“We review applications on a rolling basis and may close the advert early if we receive a high number of suitable applications. To ensure your application is considered, we encourage you to apply as soon as possible.\nAll applicants will be notified of the outcome of their application. However, due to the volume of applications we receive, we are unable to provide individual feedback.","description_format":"text","description_chars":5547,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Home office","Professional development"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Rail Transport"],"lifecycle":[{"event":"open","at":"2026-10-01T09:54:14Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":13,"reasons":["conf:0","velocity","win:early"],"computed_at":"2026-10-03T05:45:00Z"},"pay":{"stated_usd_annual":39544,"is_top_pay":false},"html_url":"https://alion.io/job/hs2-team-assistant","json_url":"https://alion.io/job/hs2-team-assistant.json","meta":{"generated_at":"2026-10-04T01:53:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2555,"day_limit":5000,"remaining_today":2445,"minute_limit":60,"resets_at":"2026-10-05T00:00:00Z"}}}