{"id":2943426,"url":"https://alion.io/job/hs2-team-coordinator","title":"Team Coordinator","company":{"id":1805837,"name":"HS2","domain":"hs2.org.uk","url":"https://alion.io/company/hs2","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":27622,"max":32497,"currency":"GBP","period":"year","gross":null,"usd_annual":43467},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-20T13:44:15Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-21T17:54:31Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Location: The Podium - London\nSalary c: £27,622pa to £32,497pa (inclusive of a flexible benefits fund of 10% which is fully pensionable) depending on skills and experience, as well as a range of competitive benefits - check them out in the Benefits section on our website.\nHS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives, and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish, and providing personal and professional development opportunities.\nAs a Team Coordinator at HS2 you will support the Commercial Development Team with the effective management of their various diaries, travel arrangements and supporting them to deliver key priorities.It is essential you have experience of providing administrative and secretarial support to senior stakeholders, including managing workload and meeting agreed deadlines. This is a permanent role and as HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant.\nAbout the role:\nManage and co-ordinate various team members diaries of internal and external meetings, including all professional engagements and any other appointments, liaising with others as required to arrange meetings with key stakeholders to ensure effective use of time. \nPrepare briefing packs, meeting papers and all other documentation including chasing agreed actions as required for meetings to run smoothly. \nFormat presentations for use in senior management meetings to create clear and high impact presentations. \nManage and co-ordinate the Station Operations and Commercial communications activity co-ordinating team meetings and ensuring the team are well briefed on wider HS2 activity, participate in staff surveys, and manage the production of the Comm Dev staff newsletter. \nFile all documentation effectively to ensure ease of access as required. \nManage all travel and accommodation requirements effectively and within guidelines. \nAct as point of contact for all enquiries for information from the Commercial Development Team, redirecting and responding to calls, and ensuring that all other tasks are completed to a high standard as required. \nAssist in all areas of day-to-day duties through the provision of ad hoc administrative support to ensure the Commercial Development team works effectively.\nUpdate and maintain financial records for the Department/ team on Oracle and using local systems to ensure sound financial management. \nManage projects as assigned through to completion. \nActively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies, and procedures on EDI.\nAbout You:\nSkills:\nIT skills including the full use of MS Office suite or equivalent. \nOrganisational skills, with the ability to prioritise, allocate and organise appointments and meetings.\nAble to complete support and administrative tasks to agreed deadlines and level of detail. \nMeeting management skills - prepare appropriate documentation for meetings. \nAbility to produce minutes and documents. \nAbility to take on projects from beginning to end, ensure effective management of the Directorate. \nRelationship building skills with the ability to meet and manage visitors to the Directorate and influence across a wide variety of stakeholders. \nProblem solving skills and dealing with ad-hoc issues whilst also being able to work to specific procedures or protocols. \nCommunication and interpersonal skills, and ability to handle sensitive issues with discretion and diplomacy. \nKnowledge:\nKnowledge of office and business management \nKnowledge of board and senior meetings processes \nTypes of Experience\nExperience of providing administrative and secretarial support to senior stakeholders, including managing workload and meeting agreed deadlines. (Essential)\nExperience of handling sensitive and confidential information \nThe post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity, and Respect\nIt is expected that you will actively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies, and procedures on EDI.\nAs HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.\nAny offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.\nWe ask for a variety of detail in your online application; however, we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised, and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert.\nAny applications received after the closing date will not be considered.\n“We review applications on a rolling basis and may close the advert early if we receive a high number of suitable applications. To ensure your application is considered, we encourage you to apply as soon as possible.\nAll applicants will be notified of the outcome of their application. However, due to the volume of applications we receive, we are unable to provide individual feedback.”","description_format":"text","description_chars":6028,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Home office","Professional development"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Rail Transport"],"lifecycle":[{"event":"open","at":"2026-10-20T18:03:24Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":14,"reasons":["conf:2","win:early"],"computed_at":"2026-10-21T05:46:15Z"},"pay":{"stated_usd_annual":43467,"is_top_pay":false},"html_url":"https://alion.io/job/hs2-team-coordinator","json_url":"https://alion.io/job/hs2-team-coordinator.json","meta":{"generated_at":"2026-10-21T19:23:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":29377,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1805837},"rest":"https://alion.io/mcp/rest/get_company?id=1805837"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhs2-team-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhs2-team-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhs2-team-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hs2-team-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhs2-team-coordinator"}]}