{"id":2638399,"url":"https://alion.io/job/htb-htb-ea-to-the-associate-vicar","title":"HTB EA to the Associate Vicar","company":{"id":679584,"name":"HTB","domain":"htb.org","url":"https://alion.io/company/htb-2","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":30000,"max":40000,"currency":"GBP","period":"year","gross":null,"usd_annual":53503},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-15T18:06:48Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-24T05:56:11Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"The key purpose of this role is to Working as a “right hand” to the Associate Vicar, as an Executive Assistant and lead of key projects.\nApplications for this role will close on Sunday 8th November. We welcome applications from candidates with a range of professional backgrounds and experiences. If you have transferable skills and believe you could thrive in this role, we encourage you to apply, even if you do not meet every requirement listed. The salary for this role ranges from £30,000 - 40,000 depending on experience.\nExecutive Support, Diary Management & General Administration\nManage the Associate Vicar's inbox, correspondence, and enquiries, ensuring timely and appropriate responses.\nDraft a high volume of emails, reports, letters, presentations, and other communications on behalf of the AV.\nProactively manage the AV's diary, appointments, meetings, and key dates throughout the church calendar.\nSupport the administration and coordination of clergy rotas and associated communications.\nCoordinate the weekly HTB Group Staff Meeting, including running orders, speaker coordination, agendas, and liaison with Worship and Prayer teams.\nWork closely with the Vicar's Office and ministry teams to ensure effective communication and coordination across the organisation.\nSupport Senior Leadership Team meetings and other leadership forums as required.\nArrange all travel requirements, including flights, rail travel, accommodation, insurance, itineraries, and expense management.\nConduct research and provide administrative support for preaching assignments, ministry initiatives, and other projects.\nSunday Services, Academy & Preaching/Sermon Series\nSupport the oversight and delivery of Sunday services across HTB's six sites and ten weekly services.\nProvide direct support for the 9:30am and 11:30am services at HTB Brompton Road.\nAssist with preaching schedules, clergy allocation, and service planning.\nCoordinate effectively with Worship, HTB Kids, Youth, Students, Production, Livestream, and other ministry teams.\nCoordinate all aspects of external speaker visits, including invitations, logistics, travel, accommodation, communications, honorariums, and hospitality.\nAct as the primary point of contact for visiting speakers and guests.\nCoordinate resources, books, and supporting materials required for guest speakers and sermon series.\nWork with the Director of Communications and other teams on significant speaker-related announcements and requests.\nPCC & Wider Church of England Engagement\nDraft PCC papers, reports, presentations, and supporting documentation.\nWork closely with the Group COO's Office to prepare governance-related materials.\nSupport communications with the Chelsea Area Deanery, Kensington Area Council, Diocese of London, Archdeacons, and other Church of England bodies.\nCoordinate responses to diocesan requests and matters affecting HTB.\nAssist in maintaining compliance with Church of England requirements and governance expectations.\nRequirements\nThe following skills and experience form the minimum requirements for the role:\nThis role requires strong skills in administration, attention to detail, writing and drafting and excellent organisational skills\nExperience supporting a senior leader or C-Level executive in a supporting capacity in a fast-paced and fast-moving organisation\nHigh level of confidentiality \nExcellent communication and interpersonal skills \nExcellent computer literacy skills (including MSWord, MSPowerpoint and MSExcel) \nBenefits\nWe offer a comprehensive benefits package designed to support your wellbeing and work-life balance, including:\n25 days annual leave (plus public holidays) , which increases with length of service\nPension scheme contributions\nEmployee Assistance Programme for confidential support\nMedicash plan\nEnhanced maternity, paternity, adoption, and shared parental leave\nAccess to training and development resources to help you grow in your role","description_format":"text","description_chars":3944,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Annual leave","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & 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